Air Conditioning Equipment Installation for Matsumae Elementary and Junior High School Gymnasiums

Air Conditioning Equipment Installation for Matsumae Elementary and Junior High School Gymnasiums NOTICE The following construction work ordered by Matsumae Town will be contracted through a post-bid review type general competitive bidding method. This is to announce the qualifications required for those participating in the bid, in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). Date: October 26, Reiwa 8 Mayor of Matsumae Town: Kosuke Tanaka 1. Matters for Bidding (1) Bid Number: No. 1-63 (2) Bid Name: Air Conditioning Equipment Installation for Matsumae Elementary and Junior High School Gymnasiums (3) Construction Location: Hama and Tsutsui, Matsumae Town (4) Construction Outline: Installation of air conditioning and insulation renovation, etc. for elementary school (RC 2 stories, floor area: 1,662.50 m²) and junior high school (RC + W 2 stories, floor area: 1,532.39 m²) gymnasiums, etc. (5) Construction Period: From the day after the contract is concluded (or the day of the Matsumae Town Assembly resolution, if applicable under Article 2 of the Ordinance on Contracts Subject to Assembly Resolution and Acquisition or Disposal of Property (promulgated March 30, Showa 39)) until November 20, Reiwa 9. (6) Estimated Price: To be publicly announced after the bid. (7) The low bid price investigation system will be applied in accordance with the Matsumae Town Low Bid Price Investigation Implementation Guidelines (March, Heisei 22, Matsumae Town Public Notice No. 34; hereinafter referred to as "Low Bid Guidelines"). 2. Bidding Method (1) This project will be executed using the electronic bidding system as defined in the Matsumae Town Electronic Bidding Operation Standards (established December, Reiwa 5) (hereinafter referred to as the "Electronic Bidding System"). (2) If bidding by paper is unavoidable due to extenuating circumstances, obtain approval by submitting a Written Request for Paper Bid Participation (Operation Standards Form No. 6) or a Written Request for Transition to Paper Bid (same form No. 7) as follows: a. Submission Period: By 5:00 PM on Thursday, November 26, Reiwa 8, during business hours (business hours as defined in Article 2 of the Matsumae Town Business Hours Regulations (promulgated March 10, Heisei 7). The same applies hereinafter). b. Submission Location: See contact information. c. Contact Department: Accounting Division, Treasury Bureau, Contract Section (hereinafter referred to as the "Contract Section"). d. Submission Method: In person or by mail (hereinafter referred to as "mail, etc."). 3. Qualifications of Bidders Bidders must meet all of the following requirements at the time of bid form submission. (1) Be a single company. (2) Have obtained a construction business permit under Article 3, Paragraph 1 of the Construction Business Act (Act No. 100 of 1949). If the total amount of subcontracted contracts for this construction exceeds 80 million yen, a permit for specific construction business as stipulated in Article 1, Item 2 of the same Article must be held. The total amount of subcontracted contracts includes the sum of multiple subcontracted contracts for the said construction. Must have obtained a permit for architectural construction business among the construction works stipulated in Paragraph 2 of the same Article. (3) Have a head office, branch office, or business office registered in the list of qualified contractors as stipulated in Article 148, Paragraph 4 of the Matsumae Town Financial Regulations (Showa 62, Matsumae Town Ordinance No. 2; hereinafter referred to as "Financial Regulations") for architectural construction work, located within the Chuyo region of Ehime Prefecture (Matsuyama City, Toon City, Iyo City, Tobe Town, Kumakogen Town, and Matsumae Town), and have a grading of A. (4) Be able to assign a full-time chief or supervising engineer who meets the following requirements. However, this does not apply if the proviso to Article 26, Paragraph 3 of the Construction Business Act is applicable. a. For a chief engineer, meet any of the requirements of Article 7, Item 2 (b) to (c) of the Construction Business Act regarding architectural construction business. b. For a supervising engineer, meet Article 15, Item 2 (b) of the Construction Business Act regarding architectural construction business and have completed the supervising engineer training. c. Have a regular employment relationship with the bidder for three months or more as of the bid participation application date. (5) Not be in a period of disqualification from bidding based on the Matsumae Town Regulations on Suspension of Bidding Participation Qualifications (Heisei 23, Matsumae Town Public Notice No. 10). (6) Not have filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Act No. 154 of 2002) or commencement of reorganization proceedings under the Civil Reorganization Act (Act No. 225 of 1999). (Excluding cases where a decision to approve a rehabilitation plan or reorganization plan has been made under the Corporate Rehabilitation Act or Civil Reorganization Act). (7) Not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order. (8) Have undergone a business performance review as stipulated in Article 18-2 of the Enforcement Regulations of the Construction Business Act (Showa 24, Ministry of Construction Ordinance No. 14). (9) There should be no relationship between bidders that falls under any of the following criteria. However, communication between parties for the purpose of deciding who will withdraw in case of a relationship is not considered a fraudulent act such as bid rigging. a. Capital relationship (a) When there is a relationship between a subsidiary, etc. (meaning a subsidiary, etc. as defined in Article 2, Item 3-2 of the Companies Act. The same applies in (b)) and a parent company, etc. (meaning a parent company, etc. as defined in Article 2, Item 4-2 of the same Act. The same applies in (b)). (b) When there is a relationship between subsidiaries, etc. that share the same parent company, etc. b. Personnel relationship (a) When an officer of one company, etc. (meaning a company, etc. as defined in Article 2, Item 3, Item 2 of the Enforcement Regulations of the Companies Act. The same applies hereinafter) is currently concurrently serving as an officer of the other company, etc. However, this does not apply if one of the companies, etc. is a company, etc. for which reorganization proceedings are pending under Article 2, Item 4 of the Civil Reorganization Act or a rehabilitated company (meaning a rehabilitated company as defined in Article 2, Item 7 of the Corporate Rehabilitation Act). a. Directors of a stock company. However, the following persons are excluded. i. Directors on the audit and supervisory committee in a company with an audit and supervisory committee structure as defined in Article 2, Item 11-2 of the Companies Act. ii. Directors in a company with a nominating committee, etc. structure as defined in Article 2, Item 12 of the Companies Act. iii. Outside directors as defined in Article 2, Item 15 of the Companies Act. iv. Directors who are not engaged in business execution due to a special provision in the articles of incorporation as stipulated in Article 348, Paragraph 1 of the Companies Act. b. Executive officers of a company with a nominating committee, etc. structure as stipulated in Article 402 of the Companies Act. c. Members of a limited liability company (meaning a general partnership company, a limited partnership company, or a limited liability company) as stipulated in Article 575, Paragraph 1 of the Companies Act (excluding members who are not engaged in business execution due to a special provision in the articles of incorporation as stipulated in Article 590, Paragraph 1 of the same Act). d. Directors of a partnership. e. Other persons engaged in business execution who are deemed equivalent to the persons listed in a to d. (b) When an officer of one company, etc. is currently concurrently serving as a trustee appointed under Article 64, Paragraph 2 of the Civil Reorganization Act or Article 67, Paragraph 1 of the Corporate Rehabilitation Act of the other company, etc. (c) When a trustee of one company, etc. is currently concurrently serving as a trustee of the other company, etc. (10) The bidder or its officers, etc. (meaning members engaged in business execution, directors, executive officers, or persons equivalent to them, or advisors, consultants, or any other person, regardless of their title, who is deemed to have control equivalent to or greater than that of members engaged in business execution, directors, executive officers, or persons equivalent to them for the corporation) must not be any of the following. a. Persons falling under Article 2, Items 1 to 3 of the Matsumae Town Anti-Boryokudan Ordinance (Heisei 23, Matsumae Town Ordinance No. 13) (hereinafter referred to as "Boryokudan Members, etc."). b. Persons who have not passed five years since ceasing to be a Boryokudan Member, etc. c. Persons who control the business activities of Boryokudan Members, etc. or persons falling under b. 4. Inspection of Design Documents, etc. (1) Design documents, etc. will be available for inspection on the Bid Information Disclosure System until 5:00 PM on Thursday, November 26, Reiwa 8. (2) For those who wish to borrow design documents, etc., they will be lent on electronic media (CD). In this case, they must be returned by mail, etc. by 5:00 PM on Thursday, November 26, Reiwa 8. 5. Questions and Answers Regarding Design Documents, etc. (1) Those who have questions regarding the design documents, etc. may submit a Question and Answer Form (Operation Standards Form No. 3 of the Post-Bid Review Type General Competitive Bidding Implementation Guidelines (Heisei 22, Matsumae Town Public Notice No. 30; hereinafter referred to as "Guidelines")) using the electronic bidding system, or submit them to the Contract Section via email or mail, etc. (2) The period for submitting questions is until 5:00 PM on Tuesday, November 17, Reiwa 8. (3) Bidders who submit questions via the electronic bidding system or email must contact the Contract Section by phone, etc. to inform them. (4) Answers to questions will be posted on the Bid Information Disclosure System by 5:00 PM on Friday, November 20, Reiwa 8. Please be sure to check before bidding. 6. Procedures for Post-Bid Review Type General Competitive Bidding (1) Submission of Bid Forms and Construction Cost Breakdown a. Electronic Bidding: Submit the bid form and construction cost breakdown (enter amounts for each construction category and type of work in the "Construction Cost Breakdown (Sample)". Different formats are acceptable if the content is the same. The same applies hereinafter) via the electronic bidding system between 9:00 AM on Tuesday, November 24, Reiwa 8, and 5:00 PM on Thursday, November 26, Reiwa 8. b. Paper Bidding: Submit the bid form (Financial Regulations Form No. 52) along with the construction cost breakdown to the Contract Section by mail, etc. by 5:00 PM on Thursday, November 26, Reiwa 8. The bid form and construction cost breakdown must be sealed in double envelopes. The outer envelope should be marked in red with "Bid Subject" and "Bid Form and Construction Cost Breakdown Enclosed." The bid form and construction cost breakdown should be placed in separate inner envelopes, with "Bid Subject," "Bidder Name," and "Bid Form" or "Construction Cost Breakdown" written on each, and then sealed. (2) Bidders must enter the amount excluding consumption tax and local consumption tax in their bid forms, regardless of whether they are taxable or exempt businesses. (3) The number of bidding rounds is limited to two. The date for re-bidding will be the day after the first opening of bids (excluding Saturdays, Sundays, and holidays. The same applies hereinafter). The bidding deadline and opening time will be notified via the electronic bidding system. This also applies if the opening date is changed due to circumstances. A construction cost breakdown must also be submitted in case of re-bidding. 7. Determination of Successful Bid Candidate (1) The successful bid candidate will be determined in order from the lowest valid bid within the range of the estimated price. However, if the bid price falls below the low bid price investigation standard price stipulated in Article 3, Paragraph 1 of the Low Bid Guidelines, and the submitted construction cost breakdown meets all of items (e) to (i) in Appendix 2 of the same Guidelines, that person will be considered a low bid price investigation subject, and the determination of the successful bid candidate will be reserved until the investigation is complete. (2) If all low bid price investigation subjects are deemed unsuitable as successful bid candidates, the bidder with the lowest valid bid price in (1) will be considered the successful bid candidate. (3) If there are two or more successful bid candidates, they will be selected in order by lottery using the electronic lottery system of the electronic bidding system. 8. Date and Time and Place of Bid Opening Date and Time: 1:00 PM on Friday, November 27, Reiwa 8 Place: Conference Room 401 on the 4th Floor of Matsumae Town Hall or the Accounting Division Office Bidders who wish to do so may attend the bid opening. In that case, please contact the Contract Section by the day before the bid opening. Paper bidders must attend the bid opening. Bids from bidders found to be unqualified before the opening will not be opened. 9. Bid Bond and Contract Deposit (1) Bid Bond: Exempt. (2) Contract Deposit: Must be 1/10 or more of the contract price. However, this can be substituted with collateral securities, a guarantee from a financial institution or guarantee company, a public works performance bond, or the conclusion of a performance guarantee insurance contract. 10. Documents to be Submitted After Bid Opening The successful bid candidate must submit all of the following documents (one copy each) during business hours on the day after the bid opening, primarily using the electronic bidding system. If the capacity of the documents submitted as electronic files exceeds 3 megabytes, or if submitting by paper bid, they may be submitted by facsimile, email, or in person. Failure to submit will result in disqualification. (1) Copy of Construction Business Permit Notification or Copy of Permit Certificate (most recent). (2) Copy of Business Scale Evaluation Results Notification/Overall Evaluation Score Notification (most recent). (3) Record of Assigned Personnel (Guidelines Form No. 4). (4) Supporting documents that confirm the contents of the preceding item. (5) Documents certifying that the applicant has not filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act or reorganization proceedings under the Civil Reorganization Act, or has received a decision to approve a rehabilitation plan or reorganization plan. 11. Examination of Low Bid Price Investigation Subjects (1) Low bid price investigation subjects must prepare two copies of the detailed construction cost breakdown and the documents stipulated in Article 7, Paragraph 1 of the Low Bid Guidelines, and submit them along with electronic data by noon on Monday, November 30, Reiwa 8, during business hours. In this case, the submitted documents should be prepared in accordance with the Low Bid Guidelines and the content of the documents required for the low bid price investigation as determined by Ehime Prefecture. (2) The cost of preparing and submitting the documents shall be borne by the low bid price investigation subject, and the submitted documents will not be returned. (3) An examination will be conducted to determine whether the low bid price investigation subject is appropriate as a successful bidder in accordance with the Low Bid Guidelines. If deemed appropriate, the low bid price investigation subject will be determined as the successful bidder. If deemed inappropriate, they will be disqualified. If a low bid price investigation subject is disqualified under the provisions of the preceding paragraph, the bidder with the next lowest bid price will be considered the new low bid price investigation subject and will be examined. 12. Method of Determining the Successful Bidder (1) If the successful bid candidate meets all the requirements for bid participation, they will be determined as the successful bidder. (2) If a successful bidder is not determined, the next ranked successful bid candidate will be successively reviewed to determine the successful bidder. 13. Explanation of Reasons for Successful Bid Candidates Deemed Inappropriate (1) Successful bid candidates deemed inappropriate may request an explanation of the reasons in writing from the town. In this case, the written request must be submitted to the Contract Section by mail, etc. within 7 days (excluding holidays) from the day after the notification date, during business hours. (2) A response to those who submit the written request in (1) will be provided in writing within 10 days (excluding holidays) from the day after the date of receipt of the written request. 14. Matters Regarding Invalid Bids A bid will be deemed invalid if it falls under any of the following categories. (1) Falls under Article 158 of the Financial Regulations. (2) Violates the terms and conditions of the bid. (3) The amount on the submitted bid form differs from the amount on the construction cost breakdown. 15. Payment Terms (1) Advance Payment: Within 4/10 of the estimated completed work amount for the fiscal year, in accordance with Article 185 of the Financial Regulations. (2) Interim Advance Payment: Within 2/10 of the estimated completed work amount for the fiscal year, in accordance with Article 185-2 of the Financial Regulations.