Wings Kyoto Indoor Baby Care Environment Improvement Service Contract

bgcolor="#FFFFFF" leftmargin="0" topmargin="0" marginwidth="0" marginheight="0"> Mayor's Department Public Notice of Bidding We hereby announce the bidding as follows. Announcement Date: 2026.10.27 Fiscal Year: Reiwa 8 (2026) Bid Number: 453791 Bidding Method: Participation-Type Designated Competitive Bidding Contract Method: Lump Sum Contract Project Name: Wings Kyoto Indoor Baby Care Environment Improvement Service Contract Performance Deadline: From the day after the contract date until December 25, Reiwa 8 (2026) Performance Location: Kyoto City Center for Gender Equality Promotion (Wings Kyoto) Estimated Price (excluding tax): 3,600,000 yen Bidding Period Start Date/Time: 2026.10.30 09:00 Bidding Period End Date/Time: 2026.11.04 17:00 Bid Opening Date: 2026.11.05 Bid Opening Time: From 09:00 onwards Item: Furniture, Fixtures, Miscellaneous Goods Content: Furniture and furnishings Requiring Department: Culture and Citizen Affairs Bureau, Coexistence Society Promotion Office Bidding Qualification: Must be listed in the Kyoto City Contract Administration Regulations, Article 22, Paragraph 2, Designated Competitive Bidding Qualified Persons List (Goods). Bidding Qualification (Company Scale, etc.): Small and Medium Enterprises within the City Bidding Qualification (Performance Record): None Other: Detailed Specifications: Specifications: ○ Notes on Bid Amount and Contract Price Changes Due to Price Fluctuations During the Contract Period (Items that apply are marked with ■.) ■ Since contract price changes due to price fluctuations during the contract period are generally not made, the bid amount should take into account price fluctuations during the contract period. □ For the second year and subsequent years of the contract period (from the 13th month after the contract date), contract changes will be made only in case of labor cost fluctuations during the contract period, in accordance with the conditions stated in the specifications. Therefore, the bid amount should take into account price fluctuations excluding labor cost fluctuations during the contract period. Bid security is waived. The successful bidder will be the one who can properly perform the work specified in the specifications and submits the lowest valid bid. Withdrawal after bidding is not permitted. If the successful bidder fails to conclude the contract, it will be considered a contract withdrawal, resulting in a 3-month suspension of competitive bidding participation and a penalty of 5/100 of the bid amount. If a person intending to participate in this bid (an individual, the representative of a corporation, or a person authorized by an individual or corporate representative (hereinafter referred to as "Representative, etc.")) is the same person as another Representative, etc. intending to participate in this bid, only one of them may participate. If it is found that both the Representative, etc. and the same person have bid in this bid, the bids submitted by the Representative, etc. and the same person will be invalidated in accordance with Kyoto City Contract Administration Regulations, Article 6-2, Paragraph 14, and competitive bidding participation will be suspended. If the successful bidder is determined in this bid, and it is found that the successful bidder (Representative, etc.) is the same person as another Representative, etc. who bid in this bid before the contract is concluded, the contract will not be concluded, and competitive bidding participation will be suspended for each. The bid opening date is November 5, 2026. For bidders who transmit bid data using the internet, the bid results will be confirmed via the electronic bidding system, and an email will be sent to each bidder for confirmation. If the successful bidder transmitted bid data using a bidding terminal, the contracting officer will contact the successful bidder by phone after 10:00 AM on November 5, 2026 (Thursday). Bidders other than the successful bidder will be notified of the bid results verbally upon request within 5 days (excluding holidays) from the day after the bid opening date. The bid results will generally be available for viewing on the contracting department's website or on the bid execution results table in the contracting department from 1:00 PM on the day after the bid opening date. Bidders who were not successful can request an explanation of the reasons within 5 days (excluding holidays) from the day after the bid opening date. The response will be provided verbally or in writing (only if the request is in writing and requests a written notification). The successful bidder (hereinafter referred to as "Contractor") shall not procure necessary goods or services from any unsuccessful bidder (hereinafter referred to as "Unsuccessful Bidder") who was a competitor in this bid (excluding goods manufactured with the Contractor's trademark). Furthermore, the Unsuccessful Bidder shall not supply necessary goods or services to the Contractor. However, this does not apply if the Contractor procures necessary goods or services from the Unsuccessful Bidder through a third party, or if it is necessary to procure part of the necessary goods or services from the Unsuccessful Bidder due to patent rights or other exclusive rights, or other unavoidable reasons, and the City has obtained prior written approval. If there are any changes to the announcement, specifications, etc. for this bid, or if there are supplementary matters regarding this bid, an announcement of changes or supplements may be posted on the Kyoto City Bidding Information Website's Participation-Type Designated Competitive Bidding Announcement page by the day before the start of the bidding period. Please check for announcements before bidding. (Changes or withdrawals of bids due to failure to check announcements will not be permitted.) Matters not stipulated in this announcement and specifications shall be governed by the Kyoto City Contract Administration Regulations, other ordinances, regulations, guidelines established by the City, and relevant laws and regulations. Kyoto City Electronic Bidding System Availability Hours, etc. Bidders using the internet: 9:00 AM - 5:00 PM (excluding holidays). The name on the IC card used must be the same as the representative's name submitted in the "Notification of Seal Usage" to the City (or the name of the authorized representative if one has been registered). Furthermore, bids will be invalid if they are not accompanied by a valid electronic signature and electronic certificate at the time of arrival of the bid data. Bidders using bidding terminals installed in the contract department: 9:00 AM - 12:00 PM and 1:00 PM - 5:00 PM (excluding holidays). If the terminal user has not obtained a bidding terminal user card, they must apply for and obtain one at least one hour before the end of the bidding period. The bid amount should be entered as the amount equivalent to 100/110 of the estimated contract amount, regardless of whether the bidder is a taxable or exempt vendor for consumption tax and local consumption tax (hereinafter referred to as "consumption tax, etc."). The contract amount will be the bid amount multiplied by 110/100. If the rate of consumption tax, etc. changes due to amendments to the Consumption Tax Act, etc., the contract amount will be adjusted by adding or subtracting the amount of consumption tax, etc. without any special amendment procedures. However, if the consumption tax, etc. amount does not change due to the application of transitional measures determined by the government, the treatment according to those transitional measures will apply. Bids using equivalent products are not permitted unless otherwise specified in the specifications. Contractors for procurement of goods, etc. with an estimated price of 80 million yen or more must understand the importance of initiatives to build a sustainable society, such as SDGs, and strive to implement them. Within two months after the contract conclusion, submit a document declaring such efforts (form posted on the "Kyoto City Bidding Information Website") or a copy of a certificate of certification, accreditation, or award from a system that constitutes the "Kyoto SDGs Network" (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html) attached to the form posted on the following URL, or by bringing it to the contract division. (URL of the relevant page on the "Kyoto City Bidding Information Website") https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm Inquiries should be directed to the contract department representative. * Holidays refer to holidays of the City as stipulated in Article 1, Paragraph 1 of the Kyoto City Holidays Ordinance. Culture and Citizen Affairs Bureau, Coexistence Society Promotion Office, Gender Equality Promotion Section (Contact: Nose, Watanabe Phone: 222-3091) Wings Kyoto Indoor Baby Care Environment Improvement Service Contract Specifications 1. Project Name: Wings Kyoto Indoor Baby Care Environment Improvement Service 2. Service Overview: To improve the convenience and reception environment for users with infants and toddlers at the Kyoto City Center for Gender Equality Promotion (Wings Kyoto), this service includes on-site survey of installation locations, layout planning, necessary adjustments and construction, delivery and installation of the baby care room, and operational checks. When installing the baby care room, ensure horizontal adjustment of the installation location and earthquake-resistant fixation to prevent tipping or self-movement due to earthquakes, etc. Also, disassemble and reassemble on-site as needed depending on the access route. 3. Service Implementation Location: Location indicated in [Appendix] at the Kyoto City Center for Gender Equality Promotion (Wings Kyoto). 4. Planned Installation Quantity: Baby care room: 1 unit. 5. Service Completion Deadline: December 25, Reiwa 8 (2026). * Regardless of the above deadline, the environment should be improved as early as possible. 6. Contract Conditions: The contract amount shall include all of the following: - Delivery, transportation, on-site assembly, and installation adjustment costs (including earthquake-resistant fixation). - Wrapping costs. - Initial setup costs (including network connection setup, equipment settings, etc.). (Note: Use the Wi-Fi or other communication environment provided by the contracting party within the facility.) 7. Product Specifications: (1) Equipment to be used: Indoor baby care room (meeting requirements) (Reference product: Trim Co., Ltd. installed baby care room mamaro) (2) Power supply: AC100V, 1,500W (3) Main unit external dimensions: Width within 2,000mm x Depth within 1,200mm x Height within 3,000mm (4) Specifications: - Indicate whether in use or not by lighting up/turning off. - Must have a function to measure usage count/time. - Must have a function for a simple child weight scale inside. - Must be certified for earthquake resistance. - Must have functions for feeding, diaper changing, and eating (baby food). - Must be movable. - Must have a lockable door, and ensure privacy and ventilation while in use. - Must have lighting inside the baby care room. - Must be fixable with casters or adjusters. - Must be movable by approximately 2 adults during flat movement. - The "WE LOVE BABY Project" wrapping must be applied to the front or door of the baby care room (part of the front for outdoor types). 8. Design and Wrapping: The delivered product must have the "WE LOVE BABY Project" wrapping implemented by Kyoto Prefecture. The wrapping design will be provided later. 9. Initial Setup: All necessary initial setup must be completed so that the product can be used immediately after delivery. 10. Duplicate Key Creation: The City may create duplicate keys from the keys provided with the product by the contractor. 11. Maintenance and Support System: The contractor must present a contact system and repair procedure flow to the City for prompt response in case of malfunctions or breakdowns after installation. The warranty period for defects that hinder normal use despite proper usage according to the instruction manual, and are due to manufacturing defects, shall be 1 year. 12. Compliance Matters: (1) The contractor shall comply with these specifications, the City's contract regulations, and all other laws and regulations during implementation, and shall maintain close communication with the City and obtain necessary approvals. (2) The contractor shall not disclose any information obtained during implementation to any third party without the City's approval. 13. Notes: (1) Matters not stipulated in these specifications or other details shall be discussed as needed. (2) If there is any doubt about these specifications or a need for changes, consult with the City and follow its instructions. [Appendix] * Regarding the delivery location: * The drawings provided are as of the announcement date. Drawings for actual construction will be provided after the implementing contractor is decided.