General Competitive Bidding [Otake Town Hall Main Building Cleaning Services Contract]

Public Notice of General Competitive Bidding [Otake Town Hall Main Building Cleaning Services Contract] BIDDING NOTICE Otake Town Public Notice No. 94 In accordance with the provisions of Article 167-6 of the Local Autonomy Act (Showa 22, May 3, Law No. 16) and Article 6 of the Otake Town Contract Administration Regulations (March 31, Heisei 15, Otake Town Regulations No. 5), a general competitive bid (mail bid) is hereby announced as follows. September 4, Reiwa 8 Otake Town Mayor, Yoriko Inoue 1. Matters for Bidding (1) Service Name: Otake Town Hall Main Building Cleaning Services Contract (2) Location of Implementation: Oaza Katsuno, Otake Town (3) Service Details: As per attached specifications (4) Performance Period: October 15, Reiwa 8 to March 19, Reiwa 9 (5) Bid Price Comparison: ¥1,835,000 (excluding consumption tax and local consumption tax) (6) Minimum Reserve Price: None (7) Contracting Department: Management Section, Otake Town Hall 2. Qualification Requirements for Bidders Bidders who meet all of the following conditions shall be eligible to participate in this bid. If a bidder no longer meets the conditions by the bid opening date, or if it is found that they do not meet the conditions, their eligibility to bid will not be recognized. (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act. (2) Recognized as eligible to participate in this bid through the examination (Goods/Services) based on the provisions of Article 5 of the Otake Town Contract Administration Regulations. (3) Must conclude the contract after being awarded the bid, except in cases where there is a justifiable reason. (4) Not subject to suspension of bidding by Otake Town. (5) Not a violent group, member of a violent group, or person having a socially reprehensible relationship with them, as defined in Article 2 of the Otake Town Ordinance on the Promotion of Expulsion of Violent Groups, etc. (Heisei 21, Otake Town Ordinance No. 15). (6) Not a person for whom an application for commencement of rehabilitation proceedings under Article 17 of the Corporate Reorganization Act (Heisei 14, Law No. 154) or an application for commencement of rehabilitation proceedings under Article 21 of the Civil Rehabilitation Act (Heisei 11, Law No. 225) has been filed (excluding persons for whom an application for commencement of rehabilitation proceedings under the Corporate Reorganization Act or an application for commencement of rehabilitation proceedings under the Civil Rehabilitation Act has been filed, and for whom the approval of the rehabilitation plan or reorganization plan has been decided or finalized). (7) Must have a head office or branch office (branch, etc.) within Fukuoka Prefecture. (8) Must be able to perform the services specified in the attached specifications. (9) Must have a track record of having undertaken and faithfully performed cleaning services for public facilities, etc. within the last 3 years. 3. Bid Participation Application Those wishing to participate in this bid must apply for participation, undergo a qualification examination, and receive a notification of confirmation for general competitive bid participation (those who have not received the notification cannot participate in the bid). (1) Submitted Documents a. Application for General Competitive Bid Participation b. Business Performance Statement c. Copy of contract documents, etc. for the services listed in the Business Performance Statement (including documents proving completion of performance). (2) Application Form Distribution Location: Downloadable from the town's website (https://town.kotake.lg.jp) (3) Submission Deadline: September 18, Reiwa 8 (Friday) by 5:15 PM (4) Submission Method: By mail (general registered mail or simple registered mail) (5) Submission Address: 3167-1 Oaza Katsuno, Otake Town, Kura District, Postal Code 820-1192, Otake Town Hall, Management Section, Contract Section (6) Notification of Examination Results: Results will be notified in advance by FAX or email by September 18, Reiwa 8 (Friday), and the notification letter will be mailed. 4. Inquiries and Responses Questions regarding this matter should be submitted by the following method. (1) Submission Document: Question Form (designated format) (2) Submission Deadline: September 28, Reiwa 8 (Monday) by 5:15 PM (3) Submission Method: By FAX or email using the designated format. When asking questions, please include the document name and item number of the relevant section. (4) Submission Destination: Otake Town Hall, Management Section, Contract Section (Contact: Komori, Mizukami) Tel: 0949-62-1215 FAX: 0949-62-1140 E-mail: kanzai@town.kotake.lg.jp (5) Responses to Questions: Responses will be sent by FAX or email to all parties in principle by September 30, Reiwa 8 (Wednesday) by 5:15 PM. 5. Bid Forms, etc. (1) Items to be Sent: a. Bid Form b. Breakdown Sheet (designated format) (2) Delivery Address: 3167-1 Oaza Katsuno, Otake Town, Kura District, Postal Code 820-1192, Otake Town Hall, Management Section, Contract Section 6. Mail Submission Method for Bid Forms In accordance with Article 16, Paragraph 2 of the Otake Town Contract Administration Regulations, bid forms for this matter shall be submitted by mail. (1) Mail Bidding Participants shall fill in the necessary information on the bid form and breakdown sheet, sign and seal them, place them in an envelope, seal it, and mail it to the address above by general registered mail or simple registered mail by the deadline for arrival of the bid form. * Mail submission methods other than the above, and hand delivery, will not be accepted. (2) The outer envelope for mailing the bid form, etc. shall be a double envelope. The bid form, etc. shall be placed in the inner envelope and sealed. The inner envelope shall include the bidder's name, bid item name, bid opening date, and a statement that the bid form, etc. is enclosed. This shall be enclosed in the outer envelope for mailing. (3) The outer envelope for mailing shall be addressed to "Otake Town Hall, Management Section, Contract Section" and shall include the bidder's name, bid item name, bid opening date, and a statement that the bid form, etc. is enclosed. 7. Deadline for Arrival of Bid Forms, etc. October 5, Reiwa 8 (Monday) by 5:15 PM 8. Date, Time, and Place of Bid or Bid Opening (1) Date and Time: October 6, Reiwa 8 (Tuesday) from 9:00 AM (2) Place: Otake Town Hall, Meeting Room 201, 3167-1 Oaza Katsuno, Otake Town, Kura District (3) Attendance at Bid Opening: In accordance with Article 13 of the Otake Town Mail Bidding Implementation Guidelines (Reiwa 3, Otake Town Public Notice No. 13), one staff member not related to the bid shall be present. 9. Bid Security Deposit: Exempt 10. Contract Security Deposit: Upon conclusion of the contract, a contract security deposit of 10/100 or more of the contract amount shall be paid. However, if a performance guarantee insurance contract (10/100 or more) with Otake Town as the insured is concluded and the certificate is submitted, the contract security deposit shall be waived. 11. Determination of Successful Bidder, etc. (1) Among those who submitted valid bid forms, the bidder who submitted the lowest bid price within the range of the bid price comparison (estimated price) shall be the successful bidder. (2) If there are two or more bidders who submitted the same lowest bid price, the successful bidder shall be determined by lot immediately. 12. Invalid Bids In accordance with Article 17 of the Otake Town Contract Administration Regulations and Article 13 of the Otake Town Competitive Bidding Rules (Reiwa 3, Otake Town Public Notice No. 33), bid forms falling under any of the following shall be deemed invalid. (1) Bid form submitted by a person ineligible to participate. (2) Two or more bid forms submitted by the same person. (3) Two or more bid forms submitted for the same matter. (4) Bid form without the bidder's signature and seal (or agent's signature and seal if there is a delegated act). (5) Bid form with the bid amount corrected. (6) Bid form submitted in collusion with other bidders. (7) Bid form with unclear amount or other記載事項. (8) In addition to the preceding items, bid forms submitted in violation of the bidding conditions. 13. Other (1) No site explanation meeting will be held for this bid. (2) The bidder shall bear all costs incurred for the preparation of bid forms, etc. and for mailing in connection with this bid. (3) In addition to what is stipulated in this announcement, matters shall be handled in accordance with the Otake Town Contract Administration Regulations, Otake Town Competitive Bidding Rules, Otake Town Mail Bidding Implementation Guidelines, and other relevant laws and regulations. (4) If a bidder wishes to withdraw their bid after submitting the application for general competitive bid participation, they may freely withdraw their bid by submitting a bid withdrawal notification (downloadable from the Otake Town website) until the bid form is submitted. In this case, withdrawal is possible until the bid opening even after the bid form has been mailed. 14. Inquiries Regarding Bids Address: 3167-1 Oaza Katsuno, Otake Town, Kura District, Fukuoka Prefecture, Postal Code 820-1192, Otake Town Hall, Management Section, Contract Section (Contact: Komori, Mizukami) Tel: 0949-62-1215 FAX: 0949-62-1140 E-mail: kanzai@town.kotake.lg.jp Sheet1&L Appendix 2 Business Performance Statement,Contracting Party (Other Party),Subject (Content),Amount (Yen),Contract Date,Year Month,Year Month,Year Month,Year Month,Year Month,Year Month,Year Month,Year Month,Year Month,Year Month,Year Month,Year Month,Year Month,Year Month,Please fill in performance for the past 3 years. , Otake Town Hall Main Building Cleaning Services Contract Specifications These specifications indicate the content of the Otake Town Hall Main Building Cleaning Services Contract, and the details are as follows. 1. Service Name: Otake Town Hall Main Building Cleaning Services Contract 2. Basic Matters: Comply with relevant laws and regulations and perform services appropriately. 3. Persons Engaged in Cleaning Services: Building cleaning staff (hereinafter referred to as "cleaning staff") shall be engaged in regular cleaning services. (1) Cleaning Staff: The contractor must make adequate consideration so that the cleaning staff do not encounter any obstacles in performing their duties. The contractor shall be responsible for the health management of the cleaning staff. (2) Work Supervisor: A work supervisor shall be appointed in advance and reported to the client. The work supervisor shall command and supervise the work and strive for the complete performance of cleaning operations. 4. Target Facilities and Locations: (1) Target Facility: Otake Town Hall Main Building (1st to 3rd floors) (2) Location: 3167-1 Oaza Katsuno, Otake Town, Kura District 5. Services: Regular cleaning services shall be performed according to the following standards. Detailed matters shall be determined through consultation between the client and the contractor. (1) Work Days and Hours: Regular cleaning shall be carried out twice on days when the town hall is closed, between October 15, Reiwa 8 and March 19, Reiwa 9. Detailed schedules will be determined through consultation. (2) Service Details: Detailed service details are as per the attached "Otake Town Hall Main Building Cleaning Service Details Document". 6. Scope of Responsibility: (1) Machinery, equipment, and consumables required for cleaning services shall be the responsibility of the contractor. (2) Electricity, water, etc. required for cleaning services may be used free of charge. (3) Rest areas for cleaning staff within the facility shall be designated by the client. 7. Discipline and Training of Cleaning Staff: (1) The contractor shall have the cleaning staff engaged in the service wear a uniform or clearly identify their status with a name tag, etc. (2) The contractor shall instruct the cleaning staff engaged in this service not to leak any secrets learned in the course of their duties to others or to take out any items. (3) If cleaning staff damage any property or the building during the performance of their duties, they shall promptly report it to the client. 8. Accidents Causing Damage to Equipment, etc.: If cleaning staff cause damage to the client or a third party during the performance of this contract, the contractor shall be liable for compensation for such damage. 9. Emergency Procedures: If a fire or other serious accident occurs or is likely to occur during the performance of the service, the contractor shall take necessary measures, promptly contact the client, and act in accordance with the client's instructions. 10. Payment Terms: The委託料 (commission fee) shall be paid in two installments. However, after the completion of the first part of the work, a report of completion for that part shall be submitted and inspected. 11. Other: Matters requiring consultation and other necessary matters shall be dealt with through consultation between the client and the contractor, and the services shall be performed with utmost care to ensure safety. Otake Town Hall Main Building Cleaning Service Details Document [Regular Cleaning Services] Cleaning Category | Details | Cleaning Specifications | Frequency | Remarks -----------------|---------|-------------------------|-----------|-------- Glass/Sash Cleaning | Glass/Sash | Wash both sides of glass with detergent water, etc., and remove accumulated dirt and dust from sash grooves. | Twice a year | Screen Door Cleaning | Screen Door | Remove and wash both sides using a brush, etc. | Twice a year | Carpeted Vinyl Tile Floor Cleaning | Dedicated Areas/Common Areas | Mechanically wash floor surfaces (with automatic floor scrubber, etc.) and finish. | Twice a year | O.A. floor, so wax cannot be used. Multi-layer Vinyl Sheet Floor Cleaning | Dedicated Areas/Common Areas | Mechanically wash floor surfaces and apply wax for finishing. | Twice a year | Tile Carpet Cleaning | Dedicated Areas | Mechanically wash floor surfaces and remove dirt from within the carpet. | Twice a year | Flooring Cleaning | Common Areas | Wipe floor surfaces with a damp cloth and immediately wipe dry with a dry cloth. If the dirt is severe, remove the dirt with a neutral detergent, wipe with a damp cloth, and immediately wipe dry with a dry cloth. | Twice a year | Due to waterproofing treatment, wax cannot be used. Mechanical cleaning with a polisher, etc. is not allowed. * When using a high-altitude work vehicle, simple tasks such as removing spiderwebs that are difficult to perform during daily cleaning will be carried out in parallel.