Restricted Public Tender for Kagoshima City Kiire Elementary School School Bus Operation Services Contract (Announcement)

Announcement No. 1203, October 26, Reiwa 8. Signed: Takao Shimo-tsuru, Mayor of Kagoshima City. Regarding the restricted public tender for the Kagoshima City Kiire Elementary School School Bus Operation Services Contract. We hereby announce that a restricted public tender will be held as follows. The necessary qualifications for participating in this tender have been established in accordance with the provisions of Article 167-5, Paragraph 1, and Article 167-5-2 of the Local Autonomy Act (Cabinet Order No. 16 of 1947), and we hereby announce this in accordance with Article 167-5, Paragraph 2, and Article 167-6, Paragraph 1 of the same order, and Article 3 of the Kagoshima City Contract Regulations (City Regulations No. 25 of 1985). Those who wish to obtain the qualifications to participate in this restricted public tender must submit the application for qualification examination and related documents according to the guidelines below. Details: 1. Matters for Tender (1) Subject: Kagoshima City Kiire Elementary School School Bus Operation Services Contract (2) Contract Period: From the date of contract conclusion to March 31, Reiwa 12. 2. Qualifications Required for Tender Participants: All of the following requirements must be met. (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act. (2) Not having filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Act No. 154 of 2002) or for commencement of reorganization proceedings under the Civil Reorganization Act (Act No. 225 of 1999) on or after the date of this announcement (hereinafter referred to as "Announcement Date"). (3) Not having been subject to exclusion measures from tenders conducted by Kagoshima City based on the "Outline of Measures to Exclude Violently Disruptive Groups from Contracts with Kagoshima City" (established March 27, Reiwa 26). (4) Not falling under a violent group as defined in Article 2, Item 2 of the Act on Prevention of Unjustifiable Acts by Violent Group Members, etc. (Act No. 77 of 1991), or an organization under the control of a violent group member as defined in Article 2, Item 6. (5) Not having been subject to designation suspension based on the "Outline of Designation Suspension for Qualified Contractors of Kagoshima City Business Consignment, etc." (established April 16, Reiwa 11) on or after the Announcement Date (if designated for suspension on the tender date, the qualification to tender will be lost). (6) No capital or personnel relationship between tender participants. (7) Municipal taxes that have reached their due date as of the Announcement Date must be fully paid. (8) A corporation with its principal office or place of business within Kagoshima Prefecture. (9) Must have obtained permission for general charter passenger motor vehicle transportation business under Article 4 of the Road Transport Act (Act No. 183 of 1951). (10) Must have had an annual total passenger-day of 200 days or more in the general charter passenger motor vehicle transportation business or specified passenger motor vehicle transportation business under Article 3 of the Road Transport Act since Reiwa 5. (11) Not having received any administrative disposition such as suspension of use of vehicles or other transportation facilities based on the provisions of the Road Transport Act as of the Announcement Date. 3. Application Method for Tender Participation, etc. (1) Documents to be Submitted: Applicants wishing to participate in this tender must submit the following documents (hereinafter referred to as "Application Documents, etc."). A. Application for Qualification Examination for Restricted Public Tender Participation (Form 1) B. Copy of Commercial Registration Certificate (copy acceptable; issued within 3 months prior to the Announcement Date) C. Certificate of Seal Impression (original only) D. Notification of Seal to be Used (Form 2; not required if the registered seal and the seal to be used are the same) E. Financial Statements (financial statements for the most recent one year prior to the Announcement Date) F. Certificate of no outstanding municipal tax. If deferment is granted, proof of deferment (issued on or after the Announcement Date). G. Declaration concerning corporations with capital or personnel relationships (Form 3) H. Copy of permission certificate for general charter passenger motor vehicle transportation business. I. Transportation Tariffs. (2) Reception Period for Application Documents, etc.: From the Announcement Date to November 10, Reiwa 8 (Tuesday) (excluding Saturdays, Sundays, and holidays). (3) Reception Hours for Application Documents, etc.: 8:30 AM to 5:15 PM (excluding 12:00 PM to 1:00 PM). (4) Reception Location for Application Documents, etc.: School Facility Planning Division, Management Department, Education Committee, Kagoshima City Hall, 6-1 Yamashita-cho, Kagoshima City (Education Comprehensive Center, 2nd Floor). (5) Number of Copies of Application Documents, etc. to be Submitted: 1 copy each. (6) Other: A. Expenses related to the preparation of Application Documents, etc. shall be borne by the applicant. B. Submitted Application Documents, etc. will not be returned. C. Application documents must be prepared as of the submission date. D. Application forms can be obtained from the city's website (https://www.city.kagoshima.lg.jp). E. For public enterprises, submission of Commercial Registration Certificate, Certificate of Seal Impression, and Municipal Tax Payment Certificate is not required. 4. Examination and Notification of Tender Qualification: (1) Tender qualifications will be examined based on the submitted Application Documents, etc., and the results will be notified by confirmation notice by November 12, Reiwa 8 (Thursday). (2) Those recognized as not meeting the tender qualifications may request an explanation of the reasons for not meeting the qualifications from the Mayor within 4 days (excluding Saturdays and Sundays) from the date of receiving the notification. Such requests must be made in writing and submitted directly to the reception location during the reception hours specified in 3. (3) When an explanation is requested under (2), a written response will be provided by November 18, Reiwa 8 (Wednesday). 5. Inspection of Specifications and Q&A: (1) The specifications for this work will be available for viewing on the city's website from the Announcement Date to November 24, Reiwa 8 (Tuesday). (2) For questions regarding the specifications, submit a question form with the questions listed, either in person, by fax, or by email. However, if submitting by fax or email, please contact us by phone to confirm transmission. A. Reception Period: From the Announcement Date to November 4, Reiwa 8 (Wednesday) until 5:15 PM (for in-person submission, from 8:30 AM to 5:15 PM, excluding Saturdays, Sundays, and holidays, and excluding 12:00 PM to 1:00 PM). B. Submission Location and Contact Information: School Facility Planning and Promotion Division, Management Department, Education Committee, Kagoshima City Hall, 6-1 Yamashita-cho, Kagoshima City, Postal Code 892-0816. Phone: 099-227-1930 (direct). Fax: 099-222-8796 (within General Affairs Division). Email: gakkouseibi@city.kagoshima.lg.jp. C. Other: The format for the question form will be specified separately and must be submitted using that format. The format can be obtained from the city's website. (3) Answers to (2) will be available for viewing on the city's website from 2 days (excluding Saturdays, Sundays, and holidays) after the questions are received until November 24, Reiwa 8 (Tuesday). 6. Tender Briefing Session: Not held. 7. Tender Date and Location: (1) Date and Time: November 24, Reiwa 8 (Tuesday) at 3:00 PM. (2) Location: Education Committee Room, 2nd Floor, Education Comprehensive Center, 6-1 Yamashita-cho, Kagoshima City. 8. Tender Method: (1) Tenders by mail or fax are not permitted. (2) For the purpose of determining the successful bidder, the successful bid price will be the amount written on the bid form plus an amount equivalent to 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must write the amount equivalent to 100/100 of their estimated contract desired amount on the bid form, regardless of whether they are subject to consumption tax or local consumption tax. (3) The number of tender executions will be up to 3 times. 9. Tender Security and Contract Security: (1) Tender security is waived in accordance with Article 5, Item 3 of the Kagoshima City Contract Regulations. (2) Contract security is waived in accordance with Article 26, Item 9 of the Kagoshima City Contract Regulations. 10. Minimum Reserve Price: Set. 11. Bid Opening Date and Time: Will be held at the date and time specified in 7. 12. Invalid Tenders, etc.: (1) Tenders falling under any of the following categories are invalid: A. Tenders submitted by those who do not meet the qualifications to participate in the tender or those who have made false statements in their applications. B. Tenders submitted by agents without a letter of attorney. C. Tenders without a signature or with illegible entries. D. Tenders submitted with two or more bid forms (including bid forms submitted on behalf of other tender participants). E. Tenders with altered bid amounts. F. Tenders filled out with writing instruments that can be easily erased. G. Tenders in a second or subsequent round that are equal to or higher than the lowest bid amount in the previous round. H. Tenders that are clearly deemed to be collusive. I. Tenders that violate other tender conditions. (2) When submitting a tender by an agent, a letter of attorney must be submitted before the tender. (3) Those who did not participate in the initial or subsequent tenders, those who fall under invalid tender items, and those who have been disqualified cannot participate in subsequent tenders for this contract. (4) If there are two or more bidders with the same highest bid amount, the successful bidder will be determined by lottery. Bidders with the same highest bid amount cannot decline the lottery. (5) Submitted bid forms cannot be rewritten, exchanged, or withdrawn. 13. Postponement of Tender or Bid Opening: In the event of unavoidable circumstances preventing the tender or bid opening, the tender or bid opening may be postponed. In such cases, applicants will be notified separately. 14. Method of Determining the Successful Bidder: The successful bidder will be the one who submitted the lowest bid within the range of the estimated price and at or above the minimum reserve price. 15. Deadline for Contract Conclusion, etc.: The successful bidder must submit the necessary documents for the contract within 5 days (excluding Saturdays and Sundays) from the date of receiving the notification of the successful bid decision. 16. Inquiries: School Facility Planning and Promotion Division, Management Department, Education Committee, Kagoshima City Hall, 6-1 Yamashita-cho, Kagoshima City, Postal Code 892-0816. Phone: 099-227-1930 (direct). Fax: 099-222-8796 (within General Affairs Division). Website: https://www.city.kagoshima.lg.jp. Email: gakkouseibi@city.kagoshima.lg.jp. Specifications for Kagoshima City Kiire Elementary School School Bus Operation Services Contract: 1. Consignment Work Name: Kagoshima City Kiire Elementary School School Bus Operation Services Contract. 2. Purpose of Project: To improve the safety of commuting for elementary and junior high school students attending Kiire Elementary School and Kiire Junior High School from the former Mae no Hama Elementary School and Nuki Elementary School districts, which will be integrated into Kagoshima City Kiire Elementary School in April Reiwa 9, by operating school buses. 3. Performance Period: From the date of contract conclusion to March 31, Reiwa 12. 4. Project Content: (1) School Bus Operation: ① Trial Operation: Before full operation begins, trial runs will be conducted to confirm routes, travel times, and safety. Two trial runs will be conducted for each route between the contract conclusion date and March 31, Reiwa 9. ② Full Operation: Full operation will commence on or after April 1, Reiwa 9, as follows. However, changes may occur based on future adjustments with guardians, etc., and the results of trial operations. A. Standard Annual Operating Days: Approximately 200 days. The number of operating days for Reiwa 9 is as shown in Attached Sheet 2 "Reiwa 9 Kiire Elementary School School Bus Operation Plan." A similar number of operating days is planned for Reiwa 10 and 11. B. Operating Routes: As shown in Attached Sheet 1 "Kiire Elementary School School Bus Operating Routes." However, the outbound route will pass through Kiire Station where junior high school students disembark, with Kiire Branch Office or Kiire Elementary School as the final destination. The return route will start from Kiire Elementary School. C. Number of Trips and Timetable: Refer to Attached Sheet 3 "Reiwa 9 Kiire Elementary School School Bus Number of Trips and Timetable." The morning boarding service will operate one bus per route, and the afternoon alighting service will generally operate one bus for both routes. However, the number of trips and buses for the afternoon alighting service may vary daily, so please confirm with Attached Sheet 2 "Reiwa 9 Kiire Elementary School School Bus Operation Schedule." The number of trips and timetable may change due to school events, etc. D. Estimated Number of Passengers: Refer to Attached Sheet 3 "Reiwa 9 Kiire Elementary School School Bus Number of Trips and Timetable." E. Operating Vehicles: The contractor shall prepare the operating vehicles. The type of vehicle (large, medium, small, etc.) is not specified, but it must be a bus capable of accommodating the estimated number of passengers for each year and route. Additionally, the school bus must display "Kiire Elementary School School Bus" in a visible position at the front and rear. F. Drivers: Drivers must possess a Class 2 Driver's License and have extensive experience driving large vehicles. G. Operation on Simultaneous Alighting Days, Inclement Weather, or Emergencies: The implementation will be considered in consultation with the school and the Board of Education. If implemented, it will be within the scope of the contract fee. ➂ Installation and Management of School Bus Boarding/Alighting Location Signs: A. Number of Installation Locations: Within 10 locations. B. The contractor shall obtain necessary permits and conduct consultations for the installation of signs and complete the installation by March 31, Reiwa 9. The contractor shall also handle any necessary procedures for changes in boarding/alighting locations during the contract period. C. The contractor is responsible for the maintenance of the signs. 5. School Bus Accidents, etc.: In the event of a school bus accident, breakdown, or natural disaster that disrupts scheduled operation, the contractor shall maintain a system for alternative operation and promptly contact the school and the Board of Education. 6. Voluntary Insurance: Vehicles in operation must be covered by voluntary insurance with unlimited coverage for bodily injury and property damage, and passenger injury insurance of at least 10 million yen. 7. Other: (1) Changes to the contract amount based on Article 12 of the contract and changes to the contract amount when the actual number of operating days/trips significantly differs from the number of operating days/trips in the school bus operation plan shall be adjusted by modifying the contract fee for the final year. (2) Matters not described in these specifications and any doubts arising during the execution of the work shall be resolved through consultation between the client and the contractor.