Purchase of Automobile Tires, Tubes, etc.

Announcement of Bidding for Purchase of Automobile Tires, Tubes, etc.

Mayor's Department Bidding Announcement

We hereby announce that bidding will be conducted as follows.

Announcement Date: 2026.10.27 Fiscal Year: Reiwa 8 (2026) Bid Number: 452872 Bidding Method: Invited Competitive Bidding (Participation Type) Contract Method: Total Price Contract Project Name: Purchase of Automobile Tires, Tubes, etc. Fulfillment Deadline: From the day after the contract date until January 29, Reiwa 9 (2027) Fulfillment Location: As per specifications Estimated Price (excluding tax): 20,434,000 yen Bidding Period Start Date/Time: From 2026.10.30 09:00 Bidding Period End Date/Time: Until 2026.11.04 17:00 Opening Date: 2026.11.05 Opening Time: From 09:00 onwards Category: Vehicles (excluding railway vehicles) Content: Vehicle Parts Requiring Department: Environmental Policy Bureau, Living Environment Beautification Center Bidding Eligibility: Persons registered in the list of qualified bidders for invited competitive bidding (goods) stipulated in Article 22, Paragraph 2 of the Kyoto City Contract Administration Regulations. Bidding Eligibility (Company Size, etc.): Small and medium-sized enterprises within the city. Bidding Eligibility (Performance Record): Vehicles (excluding railway vehicles). Other: Detailed Specifications: Specifications ○ Notes on Bidding Amount and Contract Changes Due to Price Fluctuations During the Contract Period (Items that apply are marked with ■). ■ Regarding price fluctuations during the contract period of this procurement, contract changes, including the contract amount, will not be made in principle, so the bidding amount should take into account price fluctuations during the contract period. □ For the second year and beyond of the contract period for this procurement (limited to after the 13th month from the contract date), contract changes will be made according to the specifications only when there are labor cost fluctuations during the contract period. Therefore, the bidding amount should take into account price fluctuations excluding labor cost fluctuations during the contract period. Bid security is waived. The successful bidder will be the one who can properly fulfill the contents specified in the specifications, etc., and who submitted the lowest valid bid. Withdrawal after bidding is not permitted. If the successful bidder fails to conclude the contract, it will be considered a contract withdrawal, and a 3-month suspension of participation in competitive bidding will be imposed, and a penalty equivalent to 5/100 of the bid amount will be collected. If a person intending to participate in this bid (individual, representative of a corporation, or a person authorized by an individual or representative of a corporation (hereinafter referred to as "representative, etc.")) is the same person as another representative, etc. intending to participate in this bid, only one of them may participate in this bid. If it is found that both the representative, etc. and the same person have bid in this bid, the bids submitted by the representative, etc. and the same person will be invalidated based on Article 6, Paragraph 2, Item 14 of the Kyoto City Contract Administration Regulations, and participation in competitive bidding will be suspended. If a successful bidder is determined in this bid, and it is found before the contract is concluded that the representative, etc. who became the successful bidder is the same person as another representative, etc. who bid in this bid, the contract will not be concluded, and participation in competitive bidding will be suspended for each. The bid award date will be November 05, 2026. For bidders who submitted bid data via the internet, an email will be sent to confirm the bid results on the electronic bidding system. Please check it individually. If the successful bidder submitted bid data using a bidding terminal, the successful bidder will be contacted by phone by the contract management department representative after 10:00 AM on November 05, 2026 (Thursday). Successful bidders other than the successful bidder will be notified of the bid results orally upon request within 5 days from the day after the bid award date (excluding holidays when calculating the number of days). The bid results will be available for viewing on the contract management department's webpage or in the contract management department's office from 1:00 PM on the day after the bid award date. Those who were not successful bidders may request an explanation of the reasons for not being selected within 5 days from the day after the bid award date (excluding holidays when calculating the number of days). The response will be given orally or in writing (only if the request is in writing and requests a written notification). The successful bidder (hereinafter referred to as the "contractor") in this bid shall not procure necessary goods (excluding goods manufactured with the successful bidder's trademark, hereinafter the same) or services from any unsuccessful bidder who was a competitor in this bid. Furthermore, unsuccessful bidders shall not supply necessary goods or services for contract performance to the contractor. However, this does not apply in cases where the contractor procures necessary goods or services for contract performance from an unsuccessful bidder through a third party other than the unsuccessful bidder, or when it is necessary to procure part of the necessary goods or services for contract performance from an unsuccessful bidder due to patent rights, other exclusive rights, or other unavoidable circumstances, and written approval from the city has been obtained in advance. If there are any changes to the announcement, specifications, etc. related to this bid, or if there are supplementary matters regarding this bid, an announcement of changes or supplements may be posted on the Kyoto City Bidding Information Website's page for invited competitive bidding (participation type) by the day before the start of the bidding period. Before bidding, be sure to check for announcements. (Changes or withdrawals of bids will not be permitted due to failure to check announcements, etc.) Matters not stipulated in this announcement and specifications shall be governed by the Kyoto City Contract Administration Regulations, other ordinances, regulations, guidelines, etc. established by the city, and relevant laws and regulations. Kyoto City Electronic Bidding System Availability Hours, etc. Bidders using the Internet: 9:00 AM to 5:00 PM (excluding holidays). The name on the IC card used must be the same as the representative's name (or the name of the authorized representative if one is registered) on the "Registered Seal Notification" submitted to the city. Furthermore, if the bid data does not have a valid electronic signature and electronic certificate at the time of arrival, the bid will be invalid. Bidders using terminals installed in the contract management department: 9:00 AM to 12:00 PM and 1:00 PM to 5:00 PM (excluding holidays). If the terminal user has not obtained a bidding terminal user card, they must apply for and obtain the card at least one hour before the end of the bidding period. The bidding amount should be the amount equivalent to 100/110 of the estimated contract desired amount, regardless of whether the bidder is a taxable or tax-exempt business regarding consumption tax and local consumption tax (hereinafter referred to as "consumption tax, etc."). The contract amount will be the bidding amount multiplied by 110/100. If there is a change in the consumption tax rate due to amendments to the Consumption Tax Act, etc., the contract amount will be adjusted by adding or subtracting the consumption tax amount without any special change procedures. However, if the consumption tax amount does not change due to the application of transitional measures stipulated by the government, the handling of such transitional measures will be followed. Bidding with equivalent products is not permitted unless specified as possible in the specifications. Contractors who receive orders for procurement of goods and services with an estimated price of 80 million yen or more must submit a document declaring their understanding of the importance of initiatives for building a sustainable society, such as SDGs, and their commitment to such initiatives (form posted on the "Kyoto City Bidding Information Website") or a copy of a certificate of certification, accreditation, or award from a system that constitutes the "Kyoto SDGs Network" (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html) attached to the form posted at the URL below, or by submitting it to the contract department within two months after the contract is concluded. (URL of the relevant page on the "Kyoto City Bidding Information Website") https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm Inquiries should be directed to the contract management department representative. *Holidays refer to the holidays of the city as stipulated in Article 1, Paragraph 1 of the Kyoto City Holiday Ordinance. Specifications Environmental Policy Bureau, Living Environment Beautification Center (Contact: Management Section Mizutani, Tanaka Tel: 662-6023) Subject: Purchase of Automobile Tires, Tubes, etc. Shape/Dimensions: As per specifications Quantity: As per specifications Contract Period: From the day after the contract date to January 29, Reiwa 9 (2027) Contract Conditions 1. Shape, Dimensions, and Quantity (1) Shape, dimensions, and quantity are as per attached sheet 1. (2) The manufacturer of tires, tubes, and flaps shall be either Bridgestone, Dunlop (Sumitomo Rubber Industries, Ltd.), Yokohama, or Toyo, and the same manufacturer shall be used for each delivery location. (3) All-season tires, radial tires, studless tires, tubes, and flaps must be unused, manufactured on or after January 1, Reiwa 8 (2026), and properly stored. 2. Delivery Locations and Quantities per Location: As per attached sheet 2. 3. Delivery Period: From the day after the contract date until January 29, Reiwa 9 (2027). 4. Delivery Method, etc. (1) The delivery contractor shall consult with each Machi Bikua office, Clean Center, Landfill Business Management Office, and Living Environment Beautification Center (hereinafter referred to as "Machi Bikua Offices, etc.") in advance regarding delivery dates and times, and shall deliver the goods to the city at the agreed-upon date, time, and delivery location. (2) The delivery contractor shall consult with the Machi Bikua Offices, etc., and promptly report the agreed-upon delivery date and time to the Vehicle Management Section of the Living Environment Beautification Center. (3) For the Northeastern Clean Center, 4 units each of front snow tires (5.5-15/8PR), tubes, and flaps for the Uni Carrier shovel (SD10Z6-61016) shall be delivered. (4) The delivery contractor shall provide the necessary tools and equipment for delivery. Furthermore, all direct and indirect expenses related to delivery shall be borne by the delivery contractor. 5. Liability for Damages: The delivery contractor shall be liable for all damages arising from the delivered goods (including damages caused to third parties). However, this shall not apply to damages caused by the city's intentional act or negligence. Contract Conditions 6. Prohibition of Assignment of Rights and Obligations: The delivery contractor shall not entrust the performance of obligations under this contract to a third party, assign rights under this contract to a third party, or transfer obligations under this contract to a third party without the written approval of the city. 7. Supplementary Provisions: Matters not stipulated in these specifications shall be determined through consultation between both parties, in addition to the Kyoto City Contract Administration Regulations and relevant laws and regulations. Reference (Business Office Locations and Contact Information) (1) East Machi Bikua Office: 34-3 Takano Nishi-kai-cho, Sakyo-ku, Kyoto City (075) 722-4345 (2) Yamashina Machi Bikua Office: 3 Yunomida-cho, Ono, Yamashina-ku, Kyoto City (075) 573-2457 (3) South Machi Bikua Office: 50 Nishikujo Morimoto-cho, Minami-ku, Kyoto City (075) 681-0456 (4) West Machi Bikua Office: 57-1 Saiin Nishikagawa-cho, Ukyo-ku, Kyoto City (075) 882-5787 (5) Nishikyo Machi Bikua Office: 37 Kashihara Hakaridani-cho, Nishikyo-ku, Kyoto City (075) 391-5983 (6) Fushimi Machi Bikua Office: 447 Yokooji Senryomatsu-cho, Fushimi-ku, Kyoto City (075) 601-7161 (7) Living Environment Beautification Center: 62-1 Nishikujo Morimoto-cho, Minami-ku, Kyoto City (075) 672-0061 (8) South Clean Center: 29 Yokooji Hachihata, Fushimi-ku, Kyoto City (075) 611-5362 (9) Northeastern Clean Center: 1339 Shimoichi Ichihara-cho, Sakyo-ku, Kyoto City (075) 741-1003 (10) Northern Clean Center: 27 Takahana-cho, Umegahata, Ukyo-ku, Kyoto City (075) 873-3020 (11) Landfill Business Management Office: 1 Daigo Kamiyada, Fushimi-ku, Kyoto City (075) 572-8465 (Attached Sheet 1) Type: Tire Size: Quantity: Unit: Remarks: All-season: 700 R16 12P: 118: pcs: Bridgestone, Dunlop (Sumitomo Rubber Industries, Ltd.), Yokohama, Toyo. All-season: 205/85 R16 117L: 88: pcs: Same. All-season: 225/80 R17.5 123L: 6: pcs: Same. All-season: 750 R16 14P: 4: pcs: Same. All-season: 145 R12-6P or 145/80 R12: 212: pcs: Same. Snow Tire (Shovel Uni Carrier) Front Tire: 5.5-15 8PR: 4: pcs: Northeastern Clean Center, Shovel: Uni Carrier SD10Z6-61016. Radial: 195/65 R15: 4: pcs: Bridgestone, Dunlop (Sumitomo Rubber Industries, Ltd.), Yokohama, Toyo. Radial: 185/65 R15: 4: pcs: Same. Studless: 700 R16 12P: 62: pcs: Same. Studless: 205/85 R16 117L: 140: pcs: Same. Studless: 225/80 R17.5 123L: 6: pcs: Same. Studless: 205/75 R16 113L: 12: pcs: Same. Studless: 8.25 R16 14P: 6: pcs: Same. Studless: 215/60 R16: 4: pcs: Same. Studless: 205/55 R16 91Q: 4: pcs: Same. Studless: 195/65 R15: 4: pcs: Same. Studless: 155/65 R14 75Q: 4: pcs: Same. Studless: 145 R12-6P or 145/80 R12: 180: pcs: Same. Tube: For 700 R16: 190: pcs: Same. Tube: For 750 R16: 4: pcs: Same. Tube (Shovel Uni Carrier) For 5.5-15 8PR: 4: pcs: Northeastern Clean Center, Shovel: Uni Carrier SD10Z6-61016. Flap: For 700 R16: 180: pcs: Bridgestone, Dunlop (Sumitomo Rubber Industries, Ltd.), Yokohama, Toyo. Flap: For 750 R16: 4: pcs: Same. Flap (Shovel Uni Carrier) For 5.5-15 8PR: 4: pcs: Northeastern Clean Center, Shovel: Uni Carrier SD10Z6-61016. Total: 1248: pcs.