Security Survey Services for the Jointly Used Electronic Computer System of the National Defense Academy

Security Survey Services for the Jointly Used Electronic Computer System of the National Defense Academy Procurement Item Number 0000000000000619641 Procurement Type General Competitive Bidding Public Notice of Bidding (Excluding WTO) Classification Goods/Services Procurement Item Name Security Survey Services for the Jointly Used Electronic Computer System of the National Defense Academy Public Start Date Reiwa 08/08/25 Public End Date Reiwa 08/09/29 Procurement Organization Ministry of Defense Procurement Organization Location Kanagawa Prefecture Announcement Content Announcement No. 178 August 25, Reiwa 8 Authorized Signatory for Expenditure Control, Superintendent of General Affairs, National Defense Academy Kohei Sato Announcement Bids will be conducted as follows. Please participate with a thorough understanding of the "Bidding and Contract Guidelines" at the National Defense Academy. Details 1 Bidding Method General Competitive Bidding 2 Eligibility (1) Not falling under the provisions of Article 70 of the Order for Budget, Settlement and Accounting. Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under the special circumstances in the same article. (2) Not falling under the provisions of Article 71 of the Order for Budget, Settlement and Accounting. (3) Those who have been rated in grade A, B, C, or D for "Provision of Services, etc." in the Ministry of Defense Competitive Bidding Qualifications for Reiwa 07, 08, and 09, and who are eligible to participate in the Kanto-Koshinetsu region. (4) Not currently subject to suspension of bidding or other measures based on the "Procedures for Suspension of Bidding, etc. for Procurement of Equipment and Services" by the Minister's Office Health Supervisor, Director-General of the Bureau of Defense Policy, Director-General of the Acquisition, Technology & Logistics Agency (hereinafter referred to as "Designating Authority") or the Superintendent of the National Defense Academy. (5) Not a party with capital or personnel relations with a party currently subject to suspension of bidding under the preceding paragraph, and who intends to contract with the Ministry of Defense for the purchase of similar goods, manufacturing, or service contracts. (6) If subject to insurance such as labor insurance or employees' pension insurance, there should be no arrears in insurance premiums, etc. (7) Those who meet the conditions specified in Article 4 (1) and (2), Article 9 (1) to (3), and Article 11 of the Specification Document of the Electronic Data Processing Department 7. 3 Bidding Method For bid award, the successful bid price shall be the bid amount plus 10% of that amount. Therefore, each bidder shall state in their bid the amount equivalent to 100/110 of the estimated contract amount (total amount), regardless of whether they are a taxable or tax-exempt business operator for consumption tax and local consumption tax. 4 Matters Concerning Deposits (1) Bid deposit and contract deposit: Exempt (2) If the successful bidder fails to conclude the contract, an amount equivalent to 5/100 of the successful bid amount (amount equivalent to 110/100 of the bid amount) will be collected as a penalty. 5 Invalid Bids (1) Bids submitted by persons not meeting the eligibility criteria in 2, and bids that violate the bidding conditions. (2) In the case of mail bids, if the bid is not received by the deadline. 6 Whether a Contract or Acceptance Letter is Required: Yes 7 Contract Clauses Service Contract Clauses, Special Clauses on Illegal Acts such as Collusion, Special Clauses on Exclusion of Violent Groups, Special Clauses on Supply Chain Risk Response for Information System Procurement, Special Clauses on Ensuring Information Security in Procurement of Equipment and Services 8 Use of Electronic Procurement System This is a project that utilizes the "Electronic Procurement System (https://www.geps.go.jp/)". If a failure occurs in the electronic procurement system, the announcement may be changed, including the cancellation of the bid. However, those who find it difficult to use the electronic procurement system may also submit their bids in "paper" format. 9 Deadline for Receipt of Documents Related to 2-(3) Reiwa 08/09/25 (Friday) 17:00 10 Bid Submission Deadline Reiwa 08/09/28 (Monday) 12:00 (for electronic procurement system and mail bids) 11 Bid Opening and Closing Date and Time and Location Reiwa 08/09/29 (Tuesday) 11:00 Bid Room, 1st Floor, Main Building, National Defense Academy 12 Items for Bidding (1) Procurement Request Number: Electronic Data Processing Department 7 (2) Title: Security Survey Services for the Jointly Used Electronic Computer System of the National Defense Academy (3) Specifications/Quantity: As per specification document (4) Performance Location: As per specification document (5) Performance Period: Contract Date - Reiwa 09/03/19 13 Other (1) Submission of Certificates, etc.: Submit documents that can prove eligibility (7) of 2 by Reiwa 08/09/15 (Tuesday) 12:00. Additional documents or interviews may be requested in addition to these submission documents. (2) Mail Bids: Place the bid in an inner envelope, clearly mark it with the company name, bid opening date and time, title, and "Bid Enclosed" in red ink. Submit by mail (registered mail only), or courier (equivalent to registered mail) by the bid submission deadline in 10. Write the name of the bid contact person (see (6) below) on the addressee. Confirm arrival at your own risk. (3) Subcontracting: In principle, subcontracting by parties currently subject to bid suspension is not permitted. However, this does not apply if the relevant designating authority recognizes a truly unavoidable reason. (4) Low Bid Price Investigation: a. Successful bidders for contracts exceeding 10 million yen for construction, manufacturing, or other services shall cooperate with the low bid price investigation conducted by the authorized signatory for expenditure control, etc., if they fall under the investigation criteria. b. For the low bid price investigation, cooperate by submitting documents such as a "Written Reason for Bidding at Such Price," "Breakdown of Bid Price Calculation," "Documents Confirming the Performance System for the Contract," and "Documents Confirming Business Status" as requested by the authorized signatory for expenditure control, etc. c. If the documents requested in the preceding paragraph are not submitted or are insufficient, provide explanations as requested by the authorized signatory for expenditure control, etc. d. If the preceding paragraph is not complied with or is insufficient, the bid may be rejected on the grounds that "there is a risk that the contract will not be performed in accordance with its content." (5) In addition to the contract clauses listed in 7, if the successful bidder is a small or medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Act, special clauses for partial cancellation of restrictions on assignment of claims will be applied separately. (6) Location for Distribution of Bidding Information (Specifications), Location for Display of Contract Clauses, and Contact for Bidding Inquiries: Procurement Section, Accounting Division, General Affairs Department, National Defense Academy (Contact: Iwata) TEL 046-841-3810 (Extension 2269) (7) Contact for Specification Details: Electronic Computer Section, General Information Library, National Defense Academy (Contact: Okumura) TEL 046-841-3810 (Extension 2717) For details, please refer to the National Defense Academy website (https://www.mod.go.jp/nda/procurement/index.html). Procurement Documents 1 Procurement Document 1 Download URL Procurement Documents 2-Procurement Documents 3-Procurement Documents 4-Procurement Documents 5-