Poster Boards for Okayama Prefectural Assembly and Okayama City Council Elections

A public tender is being held for procurement procedures subject to the "Cabinet Order on Special Provisions for Procurement Procedures for Local Public Bodies' Goods and Specific Services" (Cabinet Order No. 372 of 1995), in accordance with the provisions of Article 167-6 of the Local Autonomy Act (Cabinet Order No. 16 of 1947; hereinafter referred to as "the Order"), Article 5 of the Okayama City Contract Regulations (City Regulations No. 63 of 1989; hereinafter referred to as "Contract Regulations"), and Article 6 of the Okayama City Regulations on Special Provisions for Procurement Procedures for Goods and Specific Services (City Regulations No. 112 of 2009). This is hereby announced. October 27, Reiwa 8 Mayor of Okayama City Masao Omori 1. Matters for Open Tender (1) Items and Quantities to be Purchased: Poster Boards for Okayama Prefectural Assembly and Okayama City Council Elections, one lot (details to be confirmed in the specifications). (2) Delivery Location: Designated location by the city (details to be confirmed in the specifications). (3) Delivery Period: By April 17, Reiwa 9 (details as per specifications). (4) Payment Terms: Lump sum payment after delivery of goods, within 30 days from the date of invoice. (5) Tender Item Overview: Poster Boards for Okayama Prefectural Assembly and Okayama City Council Elections. (6) Other: If the bid price falls below the investigation standard price (75% of the tax-excluded amount of the acceptable price (meaning the estimated price stipulated in Article 234, Paragraph 3 of the Local Autonomy Act (Act No. 67 of 1947), including consumption tax and local consumption tax; hereinafter the same) as defined in the "Okayama City Goods Manufacturing Contract Low Bid Price Investigation Implementation Guidelines" (hereinafter referred to as "Low Bid Price Investigation Guidelines"), an investigation will be conducted in accordance with the Low Bid Price Investigation Guidelines. 2. Qualifications Required for Bidders (1) Persons who do not fall under Article 167-4 of the Order and Article 2, Paragraph 1 of the Contract Regulations. (2) Persons registered in the "List of Qualified Bidders for General (Designated) Competitive Bidding of Okayama City" (hereinafter referred to as "Qualified Bidder List") or the "List of Qualified Bidders for Okayama City Specific Procurement Contracts" (hereinafter referred to as "Specific Procurement List") based on the "Matters Concerning Qualifications and Examination for Competitive Bidding Participation in Okayama City" (City Public Notice No. 120 of 1986). (3) Persons who are not subject to a suspension or deferral of designation (hereinafter referred to as "suspension of designation, etc.") based on the "Okayama City Designation Suspension Standards" at the time of bid opening specified in this announcement. (4) Persons who have registered as an outdoor advertising business or have submitted a notification as a special outdoor advertising business to Okayama City. (5) Persons who can conclude the "Memorandum of Understanding Regarding the Outsourcing of Handling of Personal Information Held by the City" at the time of contract. 3. Procedures for Qualification Examination for Specific Procurement Contracts For those not registered in the Qualified Bidder List or Specific Procurement List based on 2(2) above, who wish to apply for qualification examination for specific procurement contracts, the following procedures shall be followed: (1) Application Period and Reception Hours: Application Period: From the date of this announcement until November 18, Reiwa 8 (Wednesday). * Excluding holidays stipulated in the "Ordinance on Holidays of Okayama City" (City Ordinance No. 44 of 1989). Reception Hours: 9:00 AM to 12:00 PM and 1:00 PM to 5:15 PM each day. (2) Application Location: 〒700-8544 1-1-1 Daiku, Kita-ku, Okayama City (8th Floor, New Okayama City Hall Building) Okayama City Finance Bureau, Financial Affairs Department, Contract Division (hereinafter referred to as "Contract Division") Contact: Management Section Phone: 086-803-1194 (Direct) Website Address: (https://www.city.okayama.jp/jigyosha/0000012516.html) (3) Submission Method: Primarily by mail. (Mail by registered mail, etc., with delivery record.) * Must arrive by the deadline. * Submission methods may change, so please check the Okayama City website. Website Address: (https://www.city.okayama.jp/jigyosha/category/5-3-17-0-0-0-0-0-0-0html) (4) How to Obtain Application Documents: Download the documents attached to this tender announcement from the Okayama City website. 4. Bidding Procedures, etc. (1) Location for Contract Terms, etc.: 1/103 〒700-8544 1-1-1 Daiku, Kita-ku, Okayama City Contract Division (8th Floor, New Okayama City Hall Building) And Okayama City Website Phone: 086-803-1156 Website Address: (https://www.city.okayama.jp/jigyosha/0000012483.html) (2) Tender explanation documents will be provided free of charge at the Contract Division from Tuesday, October 27, Reiwa 8 to Tuesday, December 8, Reiwa 8, and can also be downloaded free of charge from the Okayama City website. (3) Tender explanation meeting will not be held. (4) Inquiries should be made by email or fax by 4:00 PM on Friday, November 6, Reiwa 8. Other methods will not be accepted. In the subject line, clearly state "Tender Inquiry (Poster Boards for Okayama Prefectural Assembly and Okayama City Council Elections)". Answers to inquiries will be posted on the Okayama City website at 4:00 PM on Wednesday, November 11, Reiwa 8. Bidders must confirm the answers to inquiries before submitting their bids. Also, confirm receipt by phone by any method. (Inquiry Receipt Confirmation TEL: Okayama City Election Administration Committee Secretariat 086(803)1545, Contract Division 086(803)1156) Okayama City Election Administration Committee Secretariat Fax: 086-224-1390 E-mail: senkanjimukyoku@city.okayama.jp Contract Division Fax: 086-803-1736 E-mail: keiyaku@city.okayama.jp (5) Bid forms will be accepted by mail using the designated bid form mailing envelope (blue envelope for goods only) provided by the Contract Division, via registered mail or simple registered mail to the Okayama Daikyo Post Office P.O. Box. However, after confirming item 4(4) "Matters Concerning Submission of Bid Forms" in the tender explanation document, mail it on or after Tuesday, November 24, Reiwa 8, and it must arrive at the Okayama Daikyo Post Office by Monday, December 7, Reiwa 8.

〒700-0913 Okayama Daikyo Post Office P.O. Box Attn: Okayama City Contract Division (6) Bid Opening Date and Time: From 11:00 AM on Tuesday, December 8, Reiwa 8, in the Second Bid Room, Contract Division, 8th Floor, Okayama City Hall. Bids will be opened in the presence of bidders. However, the number of attendees will be limited to 5 on a first-come, first-served basis. If a person other than the representative or authorized agent attends, a power of attorney stating the delegation of authority must be presented. If there are no attendees, bid opening will be conducted in the presence of staff not involved in the bid. 5. Matters Concerning Confirmation of Participation Qualifications (1) Application Documents for Qualification Confirmation: Those who are subject to confirmation of participation qualifications under Article 7, Paragraph 5 of the "Okayama City Goods Purchase Mail Bidding Implementation Guidelines" (hereinafter referred to as "Mail Bidding Guidelines") (hereinafter referred to as "Confirmation Target") must submit the "Application for Confirmation of General Competitive Bidding Participation Qualifications" (hereinafter referred to as "Confirmation Application") and attached documents to receive confirmation of participation qualifications. Attached Documents: ① Statement of Designation Suspension, etc. ② Detailed Statement of Delivered Goods ③ Copy of "Outdoor Advertising Business Registration Certificate" or "Special Outdoor Advertising Business Notification Certificate" issued by Okayama City. Prepare the Confirmation Application and attached documents (hereinafter referred to as "Confirmation Application, etc.") in advance so that they can be submitted promptly after bid opening. (2) Submission Method for Confirmation Application, etc.: Submit in person at the reception location. * Reception is primarily in person. * The content of the Confirmation Application, etc., will not be checked at the time of in-person reception. However, if a confirmation target person finds it difficult to bring the Confirmation Application, etc., please contact the Contract Division by phone. Phone: 086-803-1156 (3) Reception Period for Confirmation Application, etc.: Until 5:15 PM on Thursday, December 10, Reiwa 8. * Excluding holidays stipulated in the "Ordinance on Holidays of Okayama City." (4) Reception Location for Confirmation Application, etc.: 1-1-1 Daiku, Kita-ku, Okayama City, Okayama City Hall Main Building, 8th Floor, Contract Division. 6. Matters Concerning Bid Security (1) The amount of bid security shall be 5% or more of the estimated contract amount (including consumption tax and local consumption tax). (2) In the following cases (a) or (b), the bid security will be waived. (a) If the bidder is registered in the Qualified Bidder List or Specific Procurement List, and has not failed to perform a contract with the city or failed to conclude a contract despite being designated as a contract party by the city within the three years prior to the bid opening date, and is deemed unlikely to fail to conclude a contract. (b) When a bid security insurance contract has been concluded. (3) Bidders may provide a guarantee from a bank or financial institution recognized as reliable by the Mayor (hereinafter referred to as "Financial Institution, etc.") as collateral in lieu of bid security. (4) Bid security shall be paid using the payment notice issued by the Contract Division, and the receipt must be submitted to the Contract Division by 3:00 PM on the day before the bid opening. (If collateral is provided in lieu of bid security, the guarantee from the financial institution, etc., must be submitted to the Contract Division by 3:00 PM on the day before the bid opening. The same applies if a bid security insurance contract is concluded.) 7. Contract Security (1) Deposit an amount equal to 10% or more of the contract amount. A guarantee from a financial institution, etc., can be provided in lieu of contract security. Furthermore, if a performance guarantee bond is provided or a performance guarantee insurance contract is concluded, the payment of contract security will be waived. (2) Contract security shall be paid using the payment notice issued by the Contract Division, and the receipt must be submitted to the Contract Division by 3:00 PM on the date of contract creation (within 7 days from the date of notification of being designated as the contract party by the Mayor). (If collateral is provided in lieu of contract security, the guarantee document from the financial institution, etc., must be submitted to the Contract Division by 3:00 PM on the date of contract creation. The same applies if a performance guarantee insurance contract is concluded.) 8. Method of Determining the Successful Bidder (1) The confirmation target shall be the bidder who submitted the lowest valid bid within the limit of the acceptable price (meaning the estimated price stipulated in Article 234, Paragraph 3 of the Local Autonomy Act (Act No. 67 of 1947), including consumption tax and local consumption tax; hereinafter the same). (2) The confirmation target must submit the Confirmation Application, etc., by the date specified in this announcement. If found to meet the participation qualifications after examination, the confirmation target will be determined as the successful bidder. However, if a low bid price investigation is conducted for this bid in accordance with the Low Bid Price Investigation Guidelines, the confirmation target will be considered the lowest bidder as stipulated in Article 7 of the Low Bid Price Investigation Guidelines, and the determination of the successful bidder will be conducted in accordance with the Low Bid Price Investigation Guidelines. The successful bidder must conclude the contract within 7 days from the date of determination. 9. Requirement for Contract Document Creation: Required. 10. Invalid Bids: Bids that fall under Article 9 of the Mail Bidding Guidelines shall be invalid. 11. Other (1) This procurement is subject to the Agreement on Government Procurement based on the WTO. (2) The language and currency to be used in contract procedures shall be Japanese and Japanese currency. (3) When submitting documents written in a language other than Japanese, a Japanese translation must also be submitted. (4) For other details, refer to the tender explanation document. (5) Name and address of the department in charge of administrative affairs related to the contract for this announcement: 〒700-8544 1-1-1 Daiku, Kita-ku, Okayama City Contract Division Phone: 086-803-1156 Website Address: (https://www.city.okayama.jp/jigyosha/0000012483.html) 12. Summary (1) Nature and quantity of the products to be purchased: Poster Boards for Okayama Prefectural Assembly and Okayama City Council Elections (2) Time-limit for submission of the tender document by registered mail: December 7, 2026 (3) Date and time of tender: 11:00 AM, December 8, 2026 (4) Contact point for the notice: Contract Division, Finance and Budget Bureau, City of Okayama, 1-1-1 Daiku, Kita-ku, Okayama-city 700-8544 Japan Tel:086-803-1156 3/103 Tender Explanation Document 1. Matters for Tender (1) Items and Quantities to be Purchased: Poster Boards for Okayama Prefectural Assembly and Okayama City Council Elections, one lot (details to be confirmed in the specifications). (2) Delivery Location: Designated location by the city. (3) Delivery Deadline: By April 17, Reiwa 9 (details as per specifications). (4) Payment Terms: Lump sum payment after delivery of goods, within 30 days from the date of invoice. (5) Tender Item Overview: Poster Boards for Okayama Prefectural Assembly and Okayama City Council Elections. (6) Other: If the bid price falls below the investigation standard price (75% of the tax-excluded amount of the acceptable price (meaning the estimated price stipulated in Article 234, Paragraph 3 of the Local Autonomy Act (Act No. 67 of 1947), including consumption tax and local consumption tax; hereinafter the same) as defined in the "Okayama City Goods Manufacturing Contract Low Bid Price Investigation Implementation Guidelines" (hereinafter referred to as "Low Bid Price Investigation Guidelines"), an investigation will be conducted in accordance with the Low Bid Price Investigation Guidelines. 2. Matters Concerning Requirements for Bidders (1) Persons who do not fall under Article 167-4 of the Order and Article 2, Paragraph 1 of the Contract Regulations. (2) Persons registered in the "List of Qualified Bidders for General (Designated) Competitive Bidding of Okayama City" (hereinafter referred to as "Qualified Bidder List") or the "List of Qualified Bidders for Okayama City Specific Procurement Contracts" (hereinafter referred to as "Specific Procurement List") based on the "Matters Concerning Qualifications and Examination for Competitive Bidding Participation in Okayama City" (City Public Notice No. 120 of 1986). (3) Persons who are not subject to a suspension or deferral of designation (hereinafter referred to as "suspension of designation, etc.") based on the "Okayama City Designation Suspension Standards" at the time of bid opening specified in this announcement. (4) Persons who have registered as an outdoor advertising business or have submitted a notification as a special outdoor advertising business to Okayama City. (5) Persons who can conclude the "Memorandum of Understanding Regarding the Outsourcing of Handling of Personal Information Held by the City" at the time of contract. 3. Procedures for Qualification Examination for Bidding Participation in Specific Procurement Contracts For those not registered in the Qualified Bidder List or Specific Procurement List based on 2(2) above, who wish to apply for qualification examination for specific procurement contracts, the following procedures shall be followed.