Implementation of Public Proposal Regarding "Purchase of Interactive Learning Support Application License"

Implementation of Public Proposal Regarding "Purchase of Interactive Learning Support Application License" Public Proposal Procedure for "Purchase of Interactive Learning Support Application License" 1. Project Overview (1) Subject Product selection of interactive learning support application license (2) Purpose To support the learning of each child and student in ward elementary and junior high schools, and to achieve active, interactive, and deep learning, an interactive learning support application (hereinafter referred to as "interactive app") that can comprehensively perform information sharing, collaborative editing, opinion exchange, and accumulation of results in learning activities will be introduced. In addition, by enabling teachers to grasp the learning status and history of children and students and provide instruction according to their individual understanding and learning status, we will promote the integrated enhancement of individually optimized learning and collaborative learning. Furthermore, it will be used as a learning platform connecting schools and homes for students who are truant or require support, ensuring diverse learning opportunities and aiming to realize education that leaves no one behind. In addition, by developing a learning environment that children, students, and teachers can use on a daily basis, we will improve classes and increase the efficiency of teachers' work, thereby promoting educational DX in Setagaya Ward. (3) Project details As per "Details of Interactive Learning Support Application" attached. (4) Usage period From April 1, Reiwa 9 to March 31, Reiwa 12 * Contracts are expected to be concluded annually through a competitive bidding system based on the desired interactive app product designation. * The conclusion of a contract for this work is conditional upon the Reiwa 9 budget for this work being established and allocated. * For Reiwa 10 and Reiwa 11, the conclusion of a contract is conditional upon the budget allocation for this project and the satisfactory performance of the work. (5) Estimated quantity (Reiwa 9) For 53,000 people (Breakdown) Setagaya Ward Elementary Schools: 61 schools, 1,300 classes, 38,000 people Setagaya Ward Junior High Schools: 30 schools, 380 classes, 12,000 people Teachers and staff: 3,000 people 2. Proposal limit amount 66,000,000 yen (including consumption tax and local consumption tax) 3. Specific reasons for adopting the proposal method The interactive app directly affects the quality of educational activities, such as realizing collaborative learning by children and students, grasping learning status and supporting instruction by teachers, and providing learning opportunities for truant students. Therefore, it is not possible to judge superiority solely by license price. In addition, there are differences in operability, learning support functions, collaborative editing functions, learning history utilization functions, interoperability with existing environments such as Microsoft 365, ease of operation management, security measures, support systems, and support content for promoting utilization for each proposed product. Therefore, to most effectively achieve the objectives of this project, it is necessary to comprehensively evaluate not only price but also functionality, operability, safety, implementation record, and support systems. Thus, we will widely solicit proposals through a public proposal method and select the most suitable product based on a comprehensive evaluation. 4. Eligibility requirements All of the following requirements must be met at the time of proposal submission. (1) Must have qualification to participate in competitive tenders in Setagaya Ward. (2) Must not fall under Article 167-4, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). (3) Must not be in a period of prohibition from bidding or suspension of designation by Setagaya Ward. Must not be in arrears of prefectural tax or municipal tax. (4) Must have obtained certification of "Privacy Mark" certified by the Japan Information Economy Society Promotion Association or "Information Security Management System (ISMS) Conformity Assessment System" which is the evaluation standard for ISO/IEC 27001. (Including application for certification). (5) Must not be an organization where a member of the "Interactive Learning Support Application Product Selection Committee" presides, is an executive, an advisor, or is affiliated with. The members are as follows: Affiliation, etc. Name Chairperson Director of the Education General Center Satoshi Utsunomiya Vice Chairperson Manager of Education DX Promotion, Education General Center Tetsuyuki Miyauchi Member Director of Education Guidance Division, School Education Department Yoshinao Tojo Principal of Setagaya Ward Oyama-dai Elementary School Masaya Oda Principal of Setagaya Ward Kamiyosugi Junior High School Megumi Furukawa The above members are as of the announcement date. If a newly appointed member due to personnel changes becomes affiliated with the business operator, and this requirement is no longer met, the qualification will be lost at that time. In addition, if there is a change in members, the ward will notify the applicant who has received the letter of intent to participate. However, businesses that are not scheduled to be identified as candidates for product introduction in this project as a result of the ward's confirmation of eligibility or evaluation of proposals are excluded. 5. Proposal implementation schedule Public announcement: Friday, October 2, Reiwa 8 Deadline for submission of letter of intent: Friday, October 16, Reiwa 8, 5:00 PM Invitation notice: Monday, October 19, Reiwa 8 Deadline for questions: Monday, October 26, Reiwa 8, 5:00 PM Deadline for answers to questions: Monday, November 2, Reiwa 8 Deadline for proposal submission: Monday, November 16, Reiwa 8, 5:00 PM Document screening: Mid-November to early December, Reiwa 8 Notification of document screening results: Tuesday, December 8, Reiwa 8 Presentation screening: Thursday, December 24, Reiwa 8 Notification of selection results: Monday, December 28, Reiwa 8 Contract conclusion: Thursday, April 1, Reiwa 9 6. Period, place, and method of distribution of explanation documents (1) Period: Friday, October 2, Reiwa 8 to Friday, October 16, Reiwa 8, 5:00 PM (2) Place and method: Download from the Setagaya Ward website https://www.city.setagaya.lg.jp/03677/34850.html Setagaya Ward Top Page > Ward Administration Information > Contracts and Bidding Information > Tender Information > Currently Ongoing Proposals > Children, Education, Youth Support 7. Deadline, submission location, and method for submitting letter of intent: To participate in the proposal, businesses that wish to participate must confirm their eligibility and fill out Form 1 "Letter of Intent to Participate" with the representative's seal, and submit it along with all other required documents. (1) Submitted documents ① Form 1 "Letter of Intent to Participate" ② Proof of Privacy Mark certification (copy of certificate, etc.) ③ Evidence of Information Security Management System (ISMS) Conformity Assessment System certification (copy of certificate, etc.) ④ Tax payment certificate (prefectural tax/municipal tax) * For the most recent one year ⑤ Documents that explain the company's overview (company brochure, etc.) * Submit at least one of the above ② and ③. (2) Deadline: Friday, October 16, Reiwa 8, 5:00 PM (must arrive) (3) Submission location: Same as "17. Contact" (4) Submission method: Bring to the counter at "17. Contact" or mail (must arrive by the deadline; registered mail or equivalent for confirmation of delivery). * For hand-delivery, reception hours are from 9:00 AM to 5:00 PM, excluding Saturdays, Sundays, and national holidays. 8. Deadline, submission method, and response method for inquiries (1) Submission method: Electronic application service (Logoform) https://logoform.jp/form/JqMJ/1753459 (2) Deadline: Monday, October 26, Reiwa 8, 5:00 PM (3) Response: Inquiries and answers regarding proposal creation will be compiled and distributed via email to all businesses on Monday, November 2, Reiwa 8, to ensure fairness. 9. Criteria for selecting proposal submitters: No selection of proposal submitters will be made in this case; only eligibility will be confirmed. An invitation to the proposal will be sent to those whose eligibility has been confirmed. 10. Content required for proposals, deadline, submission location, and method (1) Submitted documents ① Proposal (1 original and 1 copy) * For the copy, hide the company name, location, and product names using the company name by deleting or blacking them out so that the company name is not visible. ② Quotation (1 copy) * Create the quotation so that the breakdown of each expense is clear. * If there is reference material for the quotation, it can be submitted voluntarily. (2) Deadline: Monday, November 16, Reiwa 8, 5:00 PM (3) Submission location: Same as "17. Contact" (4) Submission method: Electronic application service (Logoform) or email https://logoform.jp/form/JqMJ/1753530 After submitting via electronic application or email, please confirm receipt by calling the ward contact person listed in "17. Contact". 11. Regarding withdrawal: If you wish to withdraw after submitting your letter of intent for any reason, please submit a "Proposal Withdrawal Form" (Form 2) with the reason to the department listed in "17. Contact". 12. Evaluation criteria for selecting proposals: The content of the proposals will be evaluated based on the following criteria. (1) Basic concept of learning support (2) Operability and ease of use (3) Data input, editing, and material creation (4) Data sharing and collaborative editing (5) Communication and feedback (6) Grasping learning status and supporting instruction by teachers (7) Grasping usage status and verifying effectiveness (8) Data linkage with educational dashboards, etc. (9) Account management and annual renewal (10) Support for terminals and operating environments (11) Implementation support, training, and inquiry support (12) Support for usage by children, students, and parents (13) Security, personal information protection, interoperability with existing environments, and future prospects (14) Implementation record and stable operation record (15) Appropriateness of cost quotation 13. Proposal review method (1) Review: The selection committee established under the "Rules for the Establishment of the Interactive Learning Support Application Product Selection Committee" will conduct the review. (2) Composition of selection committee members Affiliation, etc. Name Chairperson Director of the Education General Center Satoshi Utsunomiya Vice Chairperson Manager of Education DX Promotion, Education General Center Tetsuyuki Miyauchi Member Director of Education Guidance Division, School Education Department Yoshinao Tojo Principal of Setagaya Ward Oyama-dai Elementary School Masaya Oda Principal of Setagaya Ward Kamiyosugi Junior High School Megumi Furukawa (3) Review method ① Document screening: Comprehensive review based on proposals and quotations. ② Presentation screening: Approximately the top 2 companies from the document screening will give a presentation. The selection committee will revise the scoring results as necessary based on the "Evaluation Criteria for Public Product Selection for Interactive Learning Support Application License Purchase". * Approximately 30 minutes per business operator. (Presentation 20 minutes, Q&A 10 minutes) * The department in charge may make individual inquiries if there are any doubts or points to confirm during the review. 14. Date and method of notification of review results: The selection results will be notified in writing to all proposers in late December, Reiwa 8 (planned). 15. Grounds for disqualification: May be disqualified if any of the following apply. • Failure to comply with the prescribed submission method, submission location, or deadline. • Failure to comply with the conditions specified in the prescribed format and notes on writing. • Submission of false information in the submitted documents. • Engaging in undue influence that affects the review results. • Other acts that are fraudulent or contrary to public order and morals in relation to the selection. • Other acts deemed to be in violation of these guidelines. 16. Other (1) This public product selection is for product selection only, and the ward is not bound by the content of the proposals. (2) Language and currency used in procedures: Japanese and Japanese currency only. (3) Contact point for obtaining related information: Same as "17. Contact" (4) Materials received from the ward regarding this matter cannot be published, reproduced, or quoted without the ward's permission. (5) The ward may publish the trade names/names of those who have expressed their intention to participate and submitted proposals, as well as the reasons for selecting the proposals (review process, etc.). (6) All costs related to the proposal shall be borne by the proposer. (7) Replacement or resubmission of letters of intent or proposals after the deadline is not permitted. (8) Documents submitted by proposers will not be returned. Duplication may occur to the extent necessary for review. (9) If false information is provided in the letter of intent, proposal, or other submitted documents, the proposer will be disqualified. The ward shall not use the proposals for purposes other than selection without permission. (10) Businesses that no longer meet the requirements of "4. Eligibility" after submitting their proposals will not be eligible for proposal review or contract negotiations. 17. Contact: Setagaya Ward Board of Education, Education General Center, Education DX Promotion Division Tachikawa/Nakamura 5-38-1 Wakabayashi, Setagaya-ku, Tokyo 154-0023, Integrated Administration Office, Setagaya Ward Education General Center Tel: 03-6453-1506