Okinawa Prefectural Nago Special Needs School Meal and Boarding Meal Preparation Service Outsourcing

Okinawa Prefectural Nago Special Needs School Meal and Boarding Meal Preparation Service Outsourcing
We hereby announce that we will be holding a general competitive tender for the outsourcing of meal and boarding meal preparation services for the Okinawa Prefectural Nago Special Needs School, as follows.
Principal of Okinawa Prefectural Nago Special Needs School 1. Matters for tender (1) Tender item: Contract for outsourcing of meal and boarding meal preparation services for Okinawa Prefectural Nago Special Needs School (2) Contract details: As per specifications and tender explanation document (3) Contract period: August 1, Reiwa 8 - July 31, Reiwa 9 (4) Delivery location: Okinawa Prefectural Nago Special Needs School (5) Notes: This contract is based on the "Okinawa Prefecture Ordinance on Contracts That Can Be Concluded for Long-Term Continuous Contracts." If the budget for the said contract is reduced or deleted in the following fiscal year or thereafter, the said contract may be terminated.
2. Matters concerning tender participants (1) Must be registered in the list of qualified participants for competitive tenders related to outsourcing of prefectural school meal and boarding meal preparation services.
(2) Must not have been subject to designation suspension measures by this prefecture from the date of application for tender participation to the date of the tender.
(3) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act.
(4) Must not be an organization whose primary purpose is religious or political activities.
(5) Must not fall under the provisions of Article 2, Item 2 of the Okinawa Prefecture Anti-Boryokudan Ordinance (Reiwa 23 Ordinance No. 35), which defines boryokudan members or persons closely related to boryokudan members.
(6) Must not be in arrears with prefectural tax, consumption tax, or local consumption tax.
(7) Those who are obligated to join social insurance (labor insurance, health insurance, and employees' pension insurance) must be enrolled in them.
(8) Must pay wages not less than the minimum wage to employed workers.
(9) Must comply with labor-related laws and regulations.
3. Location and period for inspection of contract terms (1) Location: Okinawa Prefectural Nago Special Needs School (760 Umusa, Nago City, Okinawa Prefecture) (2) Period: From Friday, June 19, Reiwa 8 to Tuesday, June 30, Reiwa 8 4. Location and date of tender execution (1) Location: Okinawa Prefectural Nago Special Needs School (Meeting Room) (2) Date and time: Wednesday, July 8, Reiwa 8, 14:00 General Competitive Tender Announcement June 19, Reiwa 8
This general competitive tender (hereinafter referred to as "tender") for the contract for outsourcing of meal and boarding meal preparation services for the Okinawa Prefectural Nago Special Needs School, which is commissioned by the Principal of Okinawa Prefectural Nago Special Needs School, shall be conducted in accordance with this tender explanation document, in addition to the provisions of relevant laws and regulations.
The general matters that tender participants (hereinafter referred to as "tender participants") must be familiar with and comply with are as follows:
1. Announcement date: Friday, June 19, Reiwa 8 2. Matters for tender (1) Tender item: Contract for outsourcing of meal and boarding meal preparation services for Okinawa Prefectural Nago Special Needs School (2) Contract details: As per specifications and tender explanation document (3) Contract period: August 1, Reiwa 8 - July 31, Reiwa 9 (4) Delivery location: Okinawa Prefectural Nago Special Needs School (5) Notes: Furthermore, this contract is based on the "Okinawa Prefecture Ordinance on Contracts That Can Be Concluded for Long-Term Continuous Contracts." If the budget for the said contract is reduced or deleted in the following fiscal year or thereafter, the said contract may be terminated.
3. Matters concerning tender participants (1) Must be registered in the list of qualified participants for competitive tenders related to outsourcing of prefectural school meal and boarding meal preparation services.
(2) Must not have been subject to designation suspension measures by this prefecture from the date of application for tender participation to the date of the tender.
(3) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act.
(4) Must not be an organization whose primary purpose is religious or political activities.
(5) Must not fall under the provisions of Article 2, Item 2 of the Okinawa Prefecture Anti-Boryokudan Ordinance (Reiwa 23 Ordinance No. 35), which defines boryokudan members or persons closely related to boryokudan members.
(6) Must not be in arrears with prefectural tax, consumption tax, or local consumption tax.
(7) Those who are obligated to join social insurance (labor insurance, health insurance, and employees' pension insurance) must be enrolled in them.
(8) Must pay wages not less than the minimum wage to employed workers.
(9) Must comply with labor-related laws and regulations.
4. Submission of application and confirmation of tender participation qualifications, etc. Those who plan to participate in the tender must submit the following documents to the following location within the application period to confirm their tender participation qualifications, etc.
(If submitting by mail, use registered mail. However, if there are any deficiencies, they must be corrected and submitted by the day before the tender date.) (1) Submitted documents A. Application for confirmation of eligibility for general competitive tender (Form 1) B. Proof of having undertaken group meal services of 50 or more meals per instance at schools, hospitals, social welfare facilities, etc. within the prefecture within the last 5 years (Form 2) C. Documents confirming no food poisoning accidents in the past 2 years (Form 3) D. Pledge (Form 4) E. Documents regarding tender deposit (See Application Form Submission Confirmation Sheet) F. Certificate of no arrears in prefectural tax, consumption tax, and local consumption tax issued by the prefecture 〇 Tax certificate, etc. (issued within 3 months) G. Documents confirming enrollment in labor insurance (excluding cases where enrollment is not mandatory) 〇 Copy of documents showing payment of labor insurance premiums most recently prior to the application date (e.g., Receipt notification from the Labor Bureau (with receipt stamp), Payment slip, Receipt (with receipt stamp), Notification of bank transfer results, etc.) *If labor insurance is not mandatory 〇 Declaration of non-enrollment in insurance (Form 5) H. Social insurance - Documents confirming enrollment in employees' pension insurance (excluding cases where enrollment is not mandatory) 〇 Copy of documents showing payment of employees' pension and health insurance premiums most recently prior to the application date (e.g., Notification of premium payment amount and receipt notification from the Ministry of Health, Labour and Welfare, Payment slip, Receipt (with receipt stamp), Certificate of payment of social insurance premiums, Notification of payment amount and bank transfer/transfer details, etc.) *If social insurance is not mandatory 〇 Declaration of non-enrollment in insurance (Form 5) I. Certificate of registered matters (Certificate of all historical matters) J. Documents proving registration in the list of competitive tender participants K. Bid details (2) Application location: Okinawa Prefectural Nago Special Needs School, 760 Umusa, Nago City, Okinawa Prefecture (3) Application period: From Friday, June 19, Reiwa 8 to Tuesday, June 30, Reiwa 8, 5:00 PM *For some documents related to the tender deposit, the submission deadline is Tuesday, July 7, Reiwa 8, 5:00 PM.
(See Application Form Submission Confirmation Sheet) 5. Date and time and location of tender (1) Date and time: Wednesday, July 8, Reiwa 8, 2:00 PM (2) Location: Okinawa Prefectural Nago Special Needs School (Meeting Room) 6. Regarding the bid form (1) The bid form must be submitted in person to the location specified in 5(1) at the date and time specified in 5(1), except when submitting by mail.
Telegraphic and electronic bids are not permitted.
(2) If an agent is attending the tender, a letter of attorney must be submitted.
(3) Deadline and method for submitting bid forms by mail A. Deadline: Tuesday, July 7, Reiwa 8, 5:00 PM B. Method: Submit by registered mail to Okinawa Prefectural Nago Special Needs School 7. Language and currency to be used in tender and contract procedures: Japanese language and Japanese yen only 8. Matters regarding tender deposit: Refer to the attached tender deposit explanation document 9. Invalid bids: Bids falling under any of the following categories shall be deemed invalid.
(1) Bid by a person not eligible to participate in the tender (2) Two or more bids submitted by the same person for the same item (3) Bid by a person authorized by two or more persons (4) Bid with the amount indicated on the bid form corrected (5) Bid with the amount indicated on the bid form, name, seal impression, or important characters missing or unclear (6) Bid in violation of tender conditions (7) Bid involving collusion or other fraudulent acts (8) Bid by a person whose tender deposit does not reach the prescribed amount 10. Method of determining the successful bidder (1) The successful bidder shall be the person who submitted a valid bid form and submitted the lowest valid bid within the range of the estimated price limit.
(2) If there are two or more bidders who submitted bids at the same lowest price, a lottery shall be held among those bidders to determine the successful bidder.
In this case, if any of the bidders do not attend the opening of bids or do not draw lots, a staff member not involved in the tender business shall draw lots on their behalf.
(3) If there is no successful bidder, a re-bid shall be held immediately.
(4) If there is no successful bidder even after a re-bid, a discretionary contract may be concluded in accordance with Article 167-2, Paragraph 1, Item 8 of the Local Autonomy Act.
(5) A minimum reserve price will be set.
11. Tender executor and witnesses: Administrative staff of Okinawa Prefectural Nago Special Needs School 12. Matters regarding tender deposit: Pay an amount not less than 5/100 of the estimated contract amount to the prefecture in accordance with Article 100, Paragraph 1 of the Okinawa Prefecture Financial Regulations.
However, the payment of the tender deposit may be waived in any of the following cases.
(1) When a tender deposit insurance contract with Okinawa Prefecture as the insured has been concluded with an insurance company, and the certificate is submitted (2) When the bidder has a record of having concluded two or more contracts of approximately the same type and scale with the national government (including independent administrative agencies, public corporations, and public enterprises) or Okinawa Prefecture or local governments other than Okinawa Prefecture, and submits documents proving the faithful fulfillment of all such contracts within the past two years (limited to cases where it is recognized that there is no risk of not concluding the contract if they become the successful bidder).
13. Matters regarding contract deposit: Pay an amount not less than 10/100 of the contract amount.
However, the payment of the contract deposit may be waived in whole or in part in any of the following cases.
(1) When a performance guarantee insurance contract with the prefecture as the insured has been concluded with an insurance company, and the certificate is submitted (2) When the bidder has a record of having concluded two or more contracts of approximately the same type and scale as this tender with the national government (including independent administrative agencies, public corporations, and public enterprises) or this prefecture or local governments other than this prefecture, and has faithfully fulfilled all such contracts within the past two years, and it is recognized that there is no risk of not fulfilling the contract.
14. Other (1) If there are any questions regarding specifications, etc., submit them by FAX to the attached Question and Answer Form by 5:00 PM on Monday, June 29, Reiwa 8.
(2) Unauthorized reproduction and use of the contents described in the tender explanation document are prohibited.
15. Contact information: Person in charge: Administration Department, Okinawa Prefectural Nago Special Needs School, Morita Contact: (Tel) 0980-52-0505 (Fax) 0980-54-1486
1 Okinawa Prefectural Nago Special Needs School Meal and Boarding Meal Preparation Service Outsourcing Contract Specifications 1 Basic Matters (1) Outsourcing service name: Okinawa Prefectural Nago Special Needs School Meal and Boarding Meal Preparation Service Outsourcing Contract (hereinafter referred to as "this service") (2) Outsourcing period: August 1, Reiwa 8 to July 31, Reiwa 9 (3) Cooking facilities and meal/boarding meal service facilities (locations) ① Cooking facility: Okinawa Prefectural Nago Special Needs School (hereinafter referred to as "Party A"). Location: 760 Umusa, Nago City, Okinawa Prefecture ② Service facilities (I) Party A (Okinawa Prefectural Nago Special Needs School) (II) Okinawa Prefectural Sakurano Special Needs School Location: 1787-1 Umusa, Nago City, Okinawa Prefecture (4) Cooking details ① Type of cooking (I) School meals for Party A and Sakurano Special Needs School (hereinafter referred to as "school meals") (II) Breakfast, lunch, and dinner at Party A's dormitory (hereinafter referred to as "boarding meals") ② Cooking types: Regular meals, special meals ③ Number of meals (as of May, Reiwa 8) *May increase or decrease (I) School meals: 270 meals, Boarding meals: 30 meals (meals per serving) (II) Number of meals by school: Party A: 245 meals, Sakurano Special Needs School: 25 meals (III) Number of meals by cooking type: Special meals... 21 meals planned (12 meals for allergies, 9 meals for modified textures) ④ Meal days and times (I) School meals (A) Meal days: Days determined by Party A based on the annual event plan of Party A's Reiwa 8 educational plan.
2 Sakurano Special Needs School's meal days shall be the same as Party A's.
(B) Meal times - Party A: Kindergarten/Elementary School: 12:20 PM - 1:20 PM, Junior High/High School: 12:40 PM - 1:15 PM - Sakurano Special Needs School: 12:00 PM - 12:50 PM (Delivery by 12:00 PM) (Collection by 1:30 PM) (II) Boarding meals (Party A only) (A) Boarding meal days: Days determined by Party A based on the annual event plan of Party A's Reiwa 8 educational plan. No breakfast on opening days. No dinner on the day before closing days.
(B) Boarding meal times - Breakfast: 7:30 AM - 8:10 AM - Lunch: 12:30 PM - 1:30 PM *If served - Dinner: 5:30 PM - 6:00 PM (III) Changes in meal days: Meal days or times may change due to events, etc., regardless of the annual event plan of Party A's Reiwa 8 educational plan.
In such cases, the contractor (hereinafter referred to as "Party B") shall respond flexibly by changing menus, orders, etc., under the direction of Party A.
(IV) Meal tasting: Meal tasting shall be conducted 30 minutes before the meal time for children and students, in accordance with School Meal Hygiene Management Standards, Section 3(6).
(5) Division of work responsibilities ① The work plan shall be created in accordance with "Daily Work Flow" (Document 1).
② The content of the work to be divided between Party A and Party B shall be as specified in "Work Classification" (Document 2).
2 Human resource allocation plan (1) The number of personnel to be allocated shall be as shown in (Document 1), and there shall be no vacancies.
① Documents 1 (3) to (5) include personnel for modified texture meals, and (7) includes 2 personnel for cleaning around the lunchroom and kitchen.
3 ② It is desirable that cooks have 2 years or more of experience or equivalent.
③ The staff to be assigned shall primarily consist of 6 full-time employees (including 2 cooking and hygiene managers (regular employees), 2 regular cooks, and 2 part-time workers working 8 hours), and 4 or more part-time workers.
However, if securing personnel is difficult, the allocation may be changed in consultation with Party A.
Full-time employment means working 8 hours a day (excluding break time) and engaging in work on meal days (excluding paid leave, etc.).