Contract for Outsourcing of Electronic Gift Issuance and Management Services

Contract for Outsourcing of Electronic Gift Issuance and Management Services
(1) : (2) : (3) : 2 Location 3 Responsible Department (1)(2)(3)-1(3)-2(4)(2) : (3) : (4) : (5) : (6) : (1) : (2) : Mayor of Takatsuki, Takeshi Hamada Obtaining Procurement Specifications: Download from the Takatsuki City website. Name: As per attached specifications. Contract Period: From 10:00 AM on Tuesday, July 28, Reiwa 8 (2026) to March 31, Reiwa 9 (2027). Location: Takatsuki City Hall, 2-1 Momodani-cho, Takatsuki City, Osaka Prefecture. 1 Method of Obtaining Procurement Specifications: Must not be a member of a violent group as defined in Article 2, Item 2 of the Takatsuki City Violent Group Exclusion Ordinance (hereinafter referred to as "Violent Group Member") or a person closely associated with a violent group as defined in Article 2, Item 3 (hereinafter referred to as "Violent Group Associate").
From 10:00 AM on Tuesday, July 28, Reiwa 8 (2026). Download from the Takatsuki City website. : Bidding Participation Application Form (Form No. 1) *However, if you meet the requirements listed in "4. Bidding Participation Qualifications" (3)-2, please submit the following documents in addition to the above application form. ① Bidding Participation Qualification Approval Application Form (Goods, etc.) (Forms No. 2 & 3) ② Pledge Regarding Violent Group Exclusion (Form No. 4) ③ Certificate of Seal Impression ④ Certificate of All Registration Matters (Commercial/Corporate Registry Transcript) (Commercial/Corporate Registry) ⑤ Tax Payment Certificate for Corporate Tax and Consumption Tax (Form 3-3) ⑥ Financial Statements. Downloadable Period for Application Documents: Application Period: From Tuesday, July 28, Reiwa 8 (2026) to Friday, August 7, Reiwa 8 (2026), 5:00 PM. Notes on Application: Contract for Outsourcing of Electronic Gift Issuance and Management Services Must not be undergoing proceedings under the Company Rehabilitation Act or Civil Rehabilitation Act. Restricted General Competitive Bidding will be conducted as follows. Bidding Instructions: From July 28, Reiwa 8 (2026) to September 1, Reiwa 8 (2026) to March 31, Reiwa 9 (2027). Procurement Specifications: Must not fall under the provisions of Article 167-4 of the Local Government Act. 2-1 Momodani-cho, Takatsuki City, Osaka Prefecture, 569-0067, Takatsuki City Hall, General Policy Department, Future Creation Office. Phone: 072-674-7392 FAX: 072-674-7384. During the period from the announcement date to the proposal submission date, must not be subject to exclusion measures based on the "Takatsuki City Measures for Exclusion of Violent Groups from Contracts" Appendix. (6) Bidding Participation Qualifications: (5) Bidding Participation Application Method: Submit the application documents to the Future Creation Office by mail or in person by the bidding participation application period deadline. Mail must be registered or simple registered mail. Applications arriving after the bidding participation application period will not be accepted. Must meet all of the following requirements. Bidding Participation Application Method: ① For application documents ③ to ⑤ in (1) above, only documents issued within 3 months are valid. ② For application document ⑥ in (1) above, submit the balance sheet, income statement, and statement of changes in net assets (for corporations) for the most recent year. ③ Application documents will not be returned for any reason. ④ Inquiries regarding information on bidding applicants and the number of applicants will not be answered. (1) Must be registered in the Reiwa 8 (2026) Takatsuki City Bidding Participant Register. (However, necessary documents must be submitted.) Must meet qualification requirements equivalent to those registered in the register mentioned in (3)-1 above. (1) : (2) : (3) : (4) : (1)(2)(3) : (1) : (2) : (1) : (2) : (3) : (4) : 11 Conditions for Bid Establishment: : 12 Estimated Price: : 13 Minimum Reserve Price: : 15 Contract Form: (1)(2)(3) *Response Method: Scheduled for Tuesday, July 28, Reiwa 8 (2026), 10:00 AM to Friday, July 31, Reiwa 8 (2026), noon. Inquiry Submission Form. Inquiry Method: 7 Inquiry Method, Acceptance Period, and Response for Procurement Specifications: Scheduled to be posted on the Takatsuki City website by Tuesday, August 4, Reiwa 8 (2026). However, if there are no inquiries, it will not be posted. State the relevant page number, item number, and inquiry in the Inquiry Submission Form and submit. Thursday, August 13, Reiwa 8 (2026). Even if bidding participation qualifications are confirmed, if the applicant becomes subject to the Takatsuki City Designation Suspension Standards by the bid time, their participation will be invalidated regardless of the submitted documents. Furthermore, applicants whose participation qualifications are not recognized will be notified with the reason. Bidding Acceptance Period: If the same person submits multiple bids for the same bidding. *For checks, bank guarantee is limited. Bid Security: 16 Invalid Bids: Bids submitted by persons who do not have the qualifications to participate in the bidding indicated in this manual, or who have submitted false applications, or bids that violate the conditions of bidding indicated in the Takatsuki City Competitive Bidding Rules. Contract Creation: Not set. 10 Use the bid form distributed on the day of bidding. If there are multiple lowest bidders, the successful bidder will be determined by lottery. Method of Submission: Takatsuki City Hall, Main Building, 3rd Floor, Committee Room 4. The results of the bidding participation qualification review will be notified by email. Applicants recognized as having bidding participation qualifications will be sent a letter of attorney in the prescribed form of this city. Bid Date and Time: From 2:00 PM on Monday, August 24, Reiwa 8 (2026). However, the number of bids is limited to two. If all bid amounts in the first round exceed the estimated price, the lowest bid amount will be announced, and a second round of bidding will be held immediately. Write the委託料 (outsourcing fee) amount on the bid form. (Excluding consumption tax, etc.) Bidding participation qualifications will be reviewed based on the submitted documents. However, applicants who no longer meet the requirements of "4. Bidding Participation Qualifications" on any day between the bidding participation application deadline and the notification date of the review results will not be allowed to participate in the bidding, regardless of the submitted documents. Applicants whose bidding participation qualifications are not recognized will be notified with the reason. Bid Location: 2-1 Momodani-cho, Takatsuki City, Osaka Prefecture, Takatsuki City Hall, General Policy Department, Future Creation Office. Phone: 072-674-7392 FAX: 072-674-7384. Takatsuki City Website: https://www.city.takatsuki.osaka.jp All of the above conditions are as of the announcement date. (6% or more of the contract amount) Must be prepared in the form prescribed by this city. Required Bid Form: Other Required Documents: Letter of Attorney (if applicable) Required Number of Applicants: 9 8 Bidding Participation Qualification Review and Notification: Bidding Participation Qualification Review Notification Date (Scheduled): (1) Bid Security: Required (6% or more of the contract amount). *For checks, bank guarantee is limited. However, businesses that have concluded contracts of equivalent or larger scale with this city at least twice in the past two years and have fulfilled them faithfully, or businesses that have concluded a performance guarantee insurance contract with an insurance company where Takatsuki City is the insured and submitted the insurance certificate, will be exempt from bid security. : 1 Specifications 1 Outsourcing Service Name: Electronic Gift Issuance and Management Services 2 Service Overview: This outsourced service is to distribute electronic gifts to citizens selected by lottery from participants in the "(Tentative Name) Smartphone Application Campaign" conducted by the ordering party. 3 Service Period: From September 1, Reiwa 8 (2026) to March 31, Reiwa 9 (2027). *Service schedule as per attached sheet. 4 Target Audience: (1) The target audience is as follows. From participants in the "(Tentative Name) Smartphone Application Campaign" conducted for citizens aged 60 and over between October 9, Reiwa 8 (2026) and December 10, Reiwa 8 (2026), 160 winners will be selected by lottery by the ordering party. 5 Electronic Gift Distribution Amount: (1) ¥5,000 per person. 6 Service Content: (1) Issuance and Management of Electronic Gifts: ① Based on the list of winners provided by the ordering party, send the URL, etc., for the winners to access the electronic gifts by registered mail (limited to registered mail) by January 15, Reiwa 9 (2027). A) Items to be sent: A form (A3, color, double-sided printing) containing the addressee, electronic gift URL, etc., and instructions for exchanging electronic gifts. ② The contractor shall be able to manage the usage status of electronic gifts for the target audience by management number, etc. ③ The electronic gift content shall include at least the following 4 types of options, and more than 4 types, to provide a wide range of usage choices that meet the needs of the target audience. A) Items that can be used for in-store purchases and various services, extending everyday purchasing behavior. B) To ensure convenience for users, the number of cooperating businesses offering in-store purchases and services should be 10 or more. C) To allow for purchases of goods on EC sites and use of various online services, considering those who have difficulty going out. To avoid inconvenience due to stockouts, ensure that the EC sites listed offer more than 10 sites and a wide range of products useful for daily life. Furthermore, the listed EC sites should offer more than 100,000 products in total. D) Exchangeable for cashless payments and electronic money (5 brands or more). ④ The electronic gift shall be in a format where the recipient can choose their preferred item from the lineup. ⑤ The electronic gift shall be designed to be easily saved on a smartphone, etc., to prevent loss. ⑥ The price of the products listed in the electronic gift shall, in principle, not exceed the market price for all products. Submit the market price and exchange point for all products in the lineup to the ordering party in a unified manner, and demonstrate that there is no difference between the market price and the exchange points. Note that, considering the convenience of residents, differences in exchange points in units of tens of yen are permitted. *The market price shall be the price at which the product provider sells the product in the general market (note that this is not the manufacturer's suggested retail price). If the contractor procures products/services, provide the average market price at 2-3 major EC sites or retail chains, etc., when delivering to the ordering party. ⑦ The period during which the target audience can select (exchange) electronic gifts shall be until March 31, Reiwa 9 (2027). ⑧ The period during which the target audience can use the electronic gift after selection (exchange) shall be longer than 6 months, starting from the date of receipt of the electronic gift. This will be finally decided in consultation with the ordering party. ⑨ After consolidating the usage status of electronic gift redemption and the exchange ratio of products, submit the consolidated results to the ordering party as requested. 7 Information Security Measures: (1) Basic Conditions: Information security measures that achieve high levels of confidentiality, availability, and integrity must be in place. (2) Third-Party Certification: Must possess either "Privacy Mark Certification" or "Information Security Management System (ISMS) Certification" and have established an information security management system. (3) Submission of Access Logs: ① Submit access logs for the system's internal processing parts and web server access to the ordering party as requested at any time. ② Submit reports detailing the types and number of accesses detected and blocked due to unauthorized access to the web server, etc., to the ordering party as requested at any time. (4) Disclosure in Case of Information Security Incident: In the event of an accident such as information leakage related to this contract, the contractor shall provide necessary information, etc., to the ordering party. The ordering party may issue necessary instructions to the contractor based on the content. 8 Payment Terms: Payment for electronic gifts will be made based on the number of exchanges by the target audience. 9 Other: Matters not specified in these specifications shall be determined through consultation with the ordering party. [Specifications] Attached Sheet: Service Schedule Item: Citizen Citizen Operation Simple Electronic System Contractor's Work Date QR Code Simple Electronic Access Email Address Input ✉ Email Reception ✉ Application Screen URL Sending Application Screen URL Access Address, Name, Date of Birth Certificate Attachment ✉ Organization Number/Password Reception ✉ Organization Number/Password Issuance/Sending List Creation (Automatic) List CSV Extraction (Manual) Winner List Creation Winner List Provision (Provided: Address, Name) Winner List Receipt (Provided: Address, Name) Scheduled for 12/21 ① Issuance of Electronic Gift "Code, etc." ② Creation of Electronic Gift Exchange Site URL ③ Creation of Electronic Gift Exchange Method Postcard, etc. Reception Notification Notice Sending [Mail] ① Electronic Money "Code, etc.", ② Electronic Gift Site URL "QR", ③...