Kyoto City Public Assistance and Other System Reconstruction Work Consignment

Municipal Department | Item Details | Announcement Date: 2026.11.02 | Fiscal Year: Fiscal Year 2026 (2026) | Tender Number: 452493 | Tender Method: General Competitive Tender | Contract Method: Total Price Contract | Project Name: Kyoto City Public Assistance and Other System Reconstruction Work Consignment | Performance Deadline: From the day after the contract date to January 31, 2029 | Performance Location: Health and Welfare Bureau, Community Welfare Promotion Office | Estimated Price (excluding tax): 1,702,828,000 yen | Tender Period Start Date and Time: February 18, 2027, 09:00 AM | Tender Period End Date and Time: February 22, 2027, 5:00 PM | Bid Opening Date: February 24, 2027 | Bid Opening Time: 10:00 AM onwards | Category: Other (Above) | Details: Other (Above) | Requesting Department: Health and Welfare Bureau, Community Welfare Promotion Office | Other: Tender announcement and attached documents can be downloaded from the link below. (Right-click to open the menu and select "Save target as".) Tender Announcement | Tender Explanation Document | Specifications | Application for Confirmation of General Competitive Tender Participation Qualifications, etc. | Successful Bidder Determination Criteria | Proposal Creation Guidelines | Questions Regarding Tender Explanation Document and Specifications | Forms 1-10 | Contract Document | (Application Deadline for Qualification Confirmation: 2026.11.17) | For contractors of goods, etc., procurement with an estimated price of 80 million yen or more, they must understand the importance of initiatives for building a sustainable society, including SDGs, and strive to implement them. They must submit a document declaring their commitment (form posted on "Kyoto City Tender Information") or a copy of a certificate of certification, recognition, or award from a system that constitutes the "Kyoto SDGs Network" (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html) attached to the form posted on the URL below, or by hand-delivery to the Contract Division within two months after the contract conclusion. (URL of the relevant page on "Kyoto City Tender Information") https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm We will conduct a general competitive tender, and hereby announce it pursuant to Article 28-4 of the Kyoto City Contract Administration Regulations. November 2, 2026 Mayor of Kyoto City Takashi Matsui 1. Matters for Tender (1) Project Name, etc. Project Name: Kyoto City Public Assistance and Other System Reconstruction Work Consignment Scheduled Quantity: As per specifications Contract Method: Comprehensive evaluation general competitive tender (2) Specific Characteristics, etc.: As per Tender Explanation Document and Specifications (hereinafter referred to as "Tender Explanation Document, etc.") (3) Performance Deadline: From the day after the contract date to January 31, 2029 (4) Delivery Location: As per specifications (5) Estimated Price: 1,702,828,000 yen (Consumption tax and local consumption tax (hereinafter referred to as "consumption tax, etc.") are not included in the above amount.) (6) Notes on Bid Amount and Contract Price Changes Due to Price Fluctuations During the Contract Period (Items that apply are marked with ■). ■ Since contract changes, including the contract amount, will not be made in principle even if there are price fluctuations during the contract period of this procurement, the bid amount should take into account price fluctuations during the contract period. □ For the second year and subsequent years of the contract period of this procurement (limited to the period after the 13th month from the contract date), contract changes will be made only if labor costs fluctuate during the contract period, in accordance with the conditions stated in the specifications. Therefore, the bid amount should take into account price fluctuations excluding labor cost fluctuations during the contract period. 2. Tender Participation Qualifications All of the following qualification types must be met. (1) Qualifications to be confirmed before tender (hereinafter referred to as "Pre-confirmation Qualifications") a Persons registered in the General Competitive Tender Eligibility List (Goods) stipulated in Article 4, Paragraph 2 of the Kyoto City Contract Administration Regulations (hereinafter referred to as "Regulations") as of the day before the date of submission of the Application for Confirmation of General Competitive Tender Participation Qualifications (hereinafter referred to as "Application Date") (hereinafter referred to as "Registered Businesses"), or persons other than Registered Businesses who have applied for qualifications for goods stipulated in Kyoto City Public Notice No. 363 dated September 2, 2025 (hereinafter referred to as "Public Notice") by the day before the Application Date. (https://www2.city.kyoto.lg.jp/rizai/chodo/sanka/sanka.htm#page7) b Must not be subject to competitive tender participation suspension (hereinafter referred to as "Participation Suspension") based on the provisions of Article 29, Paragraph 1 of the Kyoto City Competitive Tender Handling Guidelines (hereinafter referred to as "Guidelines") during the period from the Application Date to the date of confirmation of Pre-confirmation Qualifications. c The individual, representative of the corporation, or person delegated by the individual or representative of the corporation (hereinafter referred to as "Representative, etc.") wishing to participate in this tender must not be the same person as another Representative, etc., wishing to participate in this tender. (2) Qualifications to be confirmed after bid opening (hereinafter referred to as "Post-confirmation Qualifications") a For persons other than Registered Businesses who have applied for qualifications stipulated in the Public Notice by the day before the Application Date, they must be recognized as having the qualifications stipulated in the Public Notice by the time of bid opening. b Must not be subject to Participation Suspension during the period from the date of confirmation of Pre-confirmation Qualifications to the date of confirmation of Post-confirmation Qualifications. 3. Distribution of Announcement, Tender Explanation Document, etc., and Application for Confirmation of General Competitive Tender Participation Qualifications From the announcement date to Tuesday, November 17, 2026, the announcement and tender explanation document, etc., will be posted on the website listed in (1) below, and will also be provided free of charge at the location listed in (2) below. However, the free distribution hours at the location in (2) below are from 9:00 AM to 12:00 PM and from 1:00 PM to 5:00 PM on days excluding Kyoto City Holidays as stipulated in the Ordinance on Determining Holidays in Kyoto City (hereinafter referred to as "Holidays"). (1) Kyoto City Administration Bureau, Property Management and Contract Department, Contract Division Website Address: http://www2.city.kyoto.lg.jp/rizai/chodo/ebid/anken.htm (Scheduled Tender Execution (Goods)) (2) Distribution Location: 1st Floor, Kyoto City Hall Annex Building, 488 Kamihonnoji-mae-cho, Teramachi-dori, Oike-agaru, Nakagyo-ku, Kyoto City, 604-8571 Kyoto City Administration Bureau, Property Management and Contract Department, Contract Division TEL 075-222-3315 4. Procedures for Confirmation of Pre-confirmation Qualifications (1) Applicants wishing to participate in the tender (limited to agents if a registered agent exists in this city) must submit the documents listed in (a) below by the submission method listed in column 2, according to the classification by tender method listed in column 1 of the table below, within the reception period listed in column 3. Applicants who do not submit the necessary documents within the specified period or who are recognized as not meeting the Pre-confirmation Qualifications cannot participate in this tender. a Documents to be Submitted (a) Application for Confirmation of General Competitive Tender Participation Qualifications (hereinafter referred to as "Application Form") b Submission Method, etc. Column 1 Column 2 Column 3 Internet Users* *For internet users, refer to 8(1)a. For the Application Form in 4(1)a(a), enter the necessary information on the Kyoto City Electronic Bidding System and transmit it. From the announcement date to Tuesday, November 17, 2026, from 9:00 AM to 5:00 PM (excluding holidays). Terminal Users and Mail Users* *For terminal users, refer to 8(1)b, and for mail users, refer to 8(1)c. Submit by hand to the location in 3(2), or send by registered mail to arrive. From the announcement date to Tuesday, November 17, 2026, from 9:00 AM to 12:00 PM and from 1:00 PM to 5:00 PM (excluding holidays). (2) After receiving the Application Form for Confirmation of Pre-confirmation Qualifications, the Pre-confirmation Qualifications will be confirmed, and the results will be notified by the method listed in the right column of the table below, according to the classification by tender method listed in the left column of the table. In this case, those recognized as not having the qualifications will be notified with reasons. Internet Users* *For internet users, refer to 8(1)a. The results of the confirmation of Pre-confirmation Qualifications will be confirmed via the Kyoto City Electronic Bidding System, and an email will be sent by Wednesday, December 2, 2026. Terminal Users and Mail Users* *For terminal users, refer to 8(1)b, and for mail users, refer to 8(1)c. Notification will be given by "Notice of Confirmation of General Competitive Tender Participation Qualifications" by Wednesday, December 2, 2026. (3) Explanation of Reasons for Those Recognized as Not Having Pre-confirmation Qualifications a Those recognized as not having Pre-confirmation Qualifications may request an explanation of the reasons for not being recognized as qualified, in writing, to the Mayor. b Those requesting an explanation of reasons pursuant to the provisions of 4(3)a must submit a written document to the location in 3(2) between the date of receiving the notification pursuant to 4(2) and the date and time of the submission deadline in the following table. If a written document is submitted, a written response will be sent by the dispatch date in the table. Submission Deadline: Tuesday, December 8, 2026, 5:00 PM Dispatch Date: Friday, December 11, 2026 5. Deadline for Questions and Response Date for Announcement and Tender Explanation Document, etc. (1) Those wishing to ask questions regarding the announcement and tender explanation document, etc., must attach the "Questionnaire for Tender Explanation Document and Specifications" (separate Excel form) to the "Kyoto City Tender Explanation Document and Specifications Questionnaire Reception Form" (see URL below) and submit it by the submission deadline in the table in 5(2). (https://kyotocity.form.kintoneapp.com/public/kyoto-buppin-shitumon) Questions submitted after the deadline and questions submitted by persons who have not applied as specified in 4(1) will not be answered. (2) When the Mayor receives questions pursuant to 5(1), the answers to the questions will be posted on the website in 3(1) by the response date in the following table, and will also be provided free of charge at the location in 3(2). However, the distribution period and hours at the location in 3(2) will be from the response date until the last day of the tender period, excluding Holidays, from 9:00 AM to 12:00 PM and from 1:00 PM to 5:00 PM. Submission Deadline: Tuesday, November 17, 2026, 5:00 PM Response Date: Wednesday, December 2, 2026 6. Method of Submission of Planning Proposal (hereinafter referred to as "Proposal, etc.") and Hearing Method (1) Method of Submission of Proposal, etc. a Creation of Proposal, etc. The Proposal, etc., must be created in accordance with the "Kyoto City Public Assistance and Other System Reconstruction Work Consignment Planning Proposal Creation Guidelines". b Method of Submission of Proposal, etc. If submitting the Proposal, etc., by hand-delivery, it must be submitted to the location in 3(2) between 9:00 AM and 12:00 PM and from 1:00 PM to 5:00 PM (excluding Holidays) from the date of notification received pursuant to 4(2) until Tuesday, January 12, 2027. If submitting the Proposal, etc., by mail, it must be sent by registered mail and must arrive at the location in 3(2) by 5:00 PM on Tuesday, January 12, 2027. (2) Hearing Method The hearing is scheduled to take place from Wednesday, January 20, 2027, to Tuesday, January 26, 2027. The date and time will be notified separately to those who have been recognized as having Pre-confirmation Qualifications. 7. Cancellation of Pre-confirmation Qualifications after Submission of Proposal, etc. (1) If, as a result of reviewing the Proposal, etc., submitted pursuant to 6(1), the applicant falls under any of the disqualifying conditions specified in the "Successful Bidder Determination Criteria", the Pre-confirmation Qualifications will be canceled, and the applicant will be deemed unqualified. In this case, the applicant whose Pre-confirmation Qualifications have been canceled will be notified in writing with the reasons. (2) Those whose Pre-confirmation Qualifications have been canceled pursuant to 7(1) may request an oral notification of the reasons for not being recognized as qualified, upon request, within 5 days (excluding Holidays when calculating the number of days) from the day after the notification is received. However, if a written request to receive a written notification is made within the above period, a written notification will be provided. 8. Tender Method, etc. (1) Tenders shall be made by one of the following methods. a Method of transmitting tender data using the Internet by a person who has obtained an IC card issued by a certification authority compatible with the Kyoto City Electronic Bidding System Core System (limited to the same person as the representative in the "Notification of Seal of Company" submitted to this city, or the agent if there is one, and valid until the award decision) and has completed user registration for the Kyoto City Electronic Bidding System (hereinafter referred to as "Internet User"). b Method of transmitting tender data using a tender terminal installed at the Contract Division of the Kyoto City Administration Bureau, Property Management and Contract Department (hereinafter referred to as "Contract Division") by a person who has obtained a tender terminal user card (as defined in Article 6, Paragraph 4 of the Regulations) (hereinafter referred to as "Terminal User"). c Method of sending tender forms by registered mail (hereinafter referred to as "Mail User"). (2) Internet Users must complete user registration for the Kyoto City Electronic Bidding System by the day before the date they intend to transmit the Application Form pursuant to 4(1). Furthermore, even if an Internet User has completed user registration by the prescribed deadline, they cannot transmit tender data using the Internet if they have not transmitted the Application Form to the Kyoto City Electronic Bidding System by the deadline specified in 4(1)b. In this case, if the system experiences a failure, etc., during the tender procedures, the person (limited to those who have submitted the application documents in 4(1)a separately to the location in 3(2) by 5:00 PM on Tuesday, November 17, 2026, and have been recognized as eligible to participate) may transmit tender data using a tender terminal if they apply for temporary use of a tender terminal one hour before the end of the tender period. (If a tender terminal user card has not been issued, apply for the issuance of a tender terminal user card in advance and obtain it.) Furthermore, if there is a system failure, etc., during the tender procedures for those who have transmitted the Application Form to the Kyoto City Electronic Bidding System by the deadline specified in 4(1)b, they should contact the contact point in 3(2) immediately. (3) Terminal Users who have not obtained a tender terminal user card must apply for and obtain a tender terminal user card one hour before the end of the tender period and then tender. (4) Mail Users must use the tender form sent with the notification in 4(2). (5) Tenderers who have not applied by the tender participation application deadline or have not been granted tender participation qualifications. (6) Tenderers who have not been granted tender participation qualifications. (7) Tenderers who have not been granted tender participation qualifications. (1) Tender Method (2) Bid Amount Written on Tender Form (3) Tender Form Submission Period: From November 18, 2026 (Wednesday) to December 11, 2026 (Friday) (4) Scheduled Bid Opening Date and Time: December 11, 2026 (Friday), 10:00 AM (5) Location: Osaka City Hall, 3rd Floor, General Affairs Division, General Affairs Department, Board of Education Secretariat (4. Department in Charge (A)) (6) Re-tender: Once (7) Re-tender Result Announcement: December 11, 2026 (Friday), 10:45 AM (8) Tender Method: Paper tender. Include the total amount. *For the award decision, the successful bid price will be the amount obtained by adding 10% of the bid amount (8% for purchases of goods subject to reduced tax rates) to the bid amount (if there is a fraction of less than 1 yen, the fractional amount will be rounded down). Therefore, tenderers must write in the tender form the amount equivalent to 100/100 (108/100 for purchases of goods subject to reduced tax rates) of their estimated contract amount, regardless of whether they are taxable or non-taxable for consumption tax and local consumption tax. 13. Tender Method, etc. Re-tenders may be conducted, so tenderers or their agents must be present at the bid opening. If unable to attend, it will be considered a withdrawal from the re-tender. 11. Tender Execution Date and Time and Location: Friday, December 11, 2026, from 9:45 AM to 10:00 AM *For mail tenders, they must arrive at "4. Department in Charge (A)" by 5:00 PM on Thursday, December 10, 2026. In that case, use a double envelope, write "Tender Form Enclosed" in red ink on the outer envelope, and address it to "4. Department in Charge (A)" as "Personal". Write the "Tender Date and Tender Project Name" on the inner envelope. (3) Contract Deposit (10% or more of the contract amount) Required However, the contract deposit may be waived if any of the following conditions are met. ① When the contract amount (for unit price contracts, the contract amount multiplied by the estimated quantity; for long-term continuous contracts, the total estimated amount) is less than 5 million yen, and it is determined that there is no risk of non-performance of the contract. ② When the successful bidder submits documents proving that they have entered into and fully performed one or more contracts of a similar nature and scale with the national government or local public entities within the past two years (however, for performance実績 of long-term continuous contracts, contracts that have been performed for 12 months or more, even if currently ongoing, will be recognized as実績), and it is determined that there is no risk of non-performance of the contract. ③ When the successful bidder enters into a performance guarantee insurance contract with an insurance company, naming the city as the insured, and submits the insurance certificate. If you wish to pay the contract deposit, please obtain a payment form from "4. Department in Charge (A)" promptly after the successful bidder is determined. 15. Method of Determining Successful Bidder The successful bidder shall be the one who submitted the lowest valid bid within the limits of the estimated price. 16. Invalid Bids Bids submitted by persons who do not meet the required qualifications for participation in competitive tenders as defined in Section 2, or bids with false information in the Application for Confirmation of Competitive Tender Participation Qualifications, etc., will be deemed invalid or result in disqualification. Bids submitted by persons who have been suspended based on the Osaka City Competitive Tender Participation Suspension Measures Ordinance or excluded based on the Osaka City Contract-Related Violence Exclusion Measures Ordinance between the award decision and the contract conclusion. Any bid that falls under Article 28, Paragraph 1 of the Contract Regulations. Bids not using the tender forms provided by the city. In the case of re-tenders, bids at a price equal to or higher than the previous lowest bid price. If the contractor is subject to exclusion measures from tenders, etc., based on the Osaka City Contract-Related Violence Exclusion Measures Ordinance during the performance period of the contract, the contract will be canceled. This procurement is subject to the Agreement on Government Procurement under the WTO. "Contract Regulations" in this tender explanation document refers to the Osaka City Contract Regulations (Showa 39, Osaka City Ordinance No. 18). "Mail, etc." refers to mail, etc., as defined in Article 25, Paragraph 2 of the Contract Regulations, including registered mail and other methods that leave a record of delivery. However, this does not apply to countries where recorded mail service is not available. If the successful bidder or contract recipient is determined, promptly submit the "Pledge Form (Form 1) based on the Osaka City Contract-Related Violence Exclusion Measures Ordinance" attached to the end of this document, printed on both sides, to "4. Department in Charge (A)". Failure to submit the pledge form will render the bid invalid. Furthermore, the successful bidder or contract recipient who fails to submit said pledge form will be subject to suspension measures based on the Osaka City Competitive Tender Participation Suspension Measures Ordinance. Contract will not be concluded if the successful bidder is subject to suspension of tender participation measures based on the Osaka City Contract-Related Violence Exclusion Measures Ordinance, or if it is deemed significantly inappropriate to conclude the contract due to reasons such as the possibility of disturbing the order of fair trade pursuant to Article 32, Paragraph 2 of the Contract Regulations, between the award decision and the contract conclusion. Contract procedures shall use Japanese language and Japanese currency only. Bids falling under any of the following will be invalid. Bids submitted by persons who have made false statements in their applications or documents. *Note: Persons who submitted invalid bids cannot participate in re-tenders. Bids submitted by persons who have been suspended based on the Osaka City Competitive Tender Participation Suspension Measures Ordinance or excluded based on the Osaka City Contract-Related Violence Exclusion Measures Ordinance between the award decision and the contract conclusion. 17. Other [For Prime Contractor (Contractor)] 1 2 3 4 5 6 7 Project Name: PLEDGE I acknowledge that Osaka City, based on the Osaka City Ordinance on the Exclusion of Violent Groups (hereinafter referred to as the "Ordinance") and the Osaka City Ordinance on the Exclusion of Violent Groups Enforcement Regulations (hereinafter referred to as the "Regulations"), excludes violent group members and persons closely associated with violent groups from tenders and contracts, etc., to prevent benefiting violent groups in public works and other city business activities, and hereby pledge the following matters. I do not fall under any of the persons listed in Article 2, Item 2 of the Ordinance or Article 3 of the Regulations. If requested by Osaka City to report the names of officers and other necessary information to confirm whether I fall under Article 2, Item 2 of the Ordinance or Article 3 of the Regulations, I will promptly submit them in writing (e.g., officer roster). I consent to Osaka City providing this pledge and other submitted documents to the Osaka Prefectural Police Headquarters. If Osaka City is notified by the Osaka Prefectural Police Headquarters or it is found through Osaka City's investigation that I am a business operator falling under Article 2, Item 2 of the Ordinance or Article 3 of the Regulations, I consent to Osaka City publicly announcing this fact on the Osaka City Electronic Bidding System, etc., based on the Ordinance and the Osaka City Contract-Related Violence Exclusion Measures Ordinance. If I use a subcontractor falling under Article 7 of the Ordinance, I will collect a pledge from such subcontractor and submit it to Osaka City. If I use a person falling under Article 7 of the Regulations, and Osaka City requests the submission of a pledge from such person, I will collect the pledge and submit it to Osaka City. If a subcontractor, etc., that I use falls under Article 2, Item 2 of the Ordinance or Article 3 of the Regulations, and Osaka City is notified by the Osaka Prefectural Police Headquarters or it is found through Osaka City's investigation that such subcontractor, etc., falls under these categories, and Osaka City requests the termination of the subcontract, etc., or the contract for subsequent subcontracts, etc., I will comply with such request. Fiscal Year 2026 Microsoft EES Contract User License Usage Rights Purchase (January 2027) (Provisional Contract) To the Osaka City Contract Manager Year Month Day Location (Furigana) Trade Name or Name (Furigana) Representative's Name Representative's Date of Birth: Year Month Day Agent's Name (Reference) ○ Osaka City Ordinance on the Exclusion of Violent Groups (Excerpts) ○ Osaka City Ordinance on the Exclusion of Violent Groups Enforcement Regulations (Excerpts) (Measures for Exclusion of Violent Groups from Public Works, etc., and Sales, etc.) Article 8 The Mayor shall take the following measures in accordance with the purpose of the preceding article. (1) To deny eligibility for participation in tenders for public works, etc., and sales, etc., to persons found to be members of violent groups or closely associated with violent groups. (2) Persons eligible to participate in tenders (hereinafter referred to as "eligible persons").