Purchase (Supply) of Meeting Tables for Conference Rooms and Other Furniture

Purchase (Supply) of Meeting Tables for Conference Rooms and Other Furniture Procurement Item Number: 0000000000000615338 Procurement Type: Bid Announcement for General Competitive Tender (Excluding WTO) Classification: Goods and Services Procurement Procurement Item Name: Purchase (Supply) of Meeting Tables for Conference Rooms and Other Furniture Public Start Date: July 28, Reiwa 8 Public End Date: August 31, Reiwa 8 Procuring Organization: Cyber Communications Information Management Committee Procuring Organization Location: Tokyo Procurement Item Classification: Office Equipment and Automatic Data, Telecommunication Equipment and Voice Recording/Playback Equipment, Furniture, etc., Other Goods Announcement Content: Bid Announcement We will conduct a general competitive tender as follows. This announcement and the bidding procedures based on it will be conducted in accordance with the relevant laws and regulations, the Cyber Communications Information Management Committee Bidding Rules (Document No. 5, hereinafter referred to as "Bidding Rules"), and the "Procurement Portal / Electronic Procurement System Terms of Use" (https://www.p-portal.go.jp/pps-web-biz/resources/app/pdf/riyoukiyaku.pdf) when using the electronic procurement system, in addition to the provisions set forth below. Furthermore, bidding and opening procedures will generally be conducted using the electronic procurement system. In the event of system failure or other issues that prevent the use of the electronic procurement system, the date and time may be changed by separate notification. July 28, Reiwa 8 Authorized Signatory, Director of General Affairs Division, Secretariat of the Cyber Communications Information Management Committee, Shin Takamura 1. Matters for Competitive Tender (1) Title: Purchase (Supply) of Meeting Tables for Conference Rooms and Other Furniture. (2) Specifications, Delivery Period, Delivery Location, etc.: As per the attached specifications (Document No. 2). (3) Bidding Method: The bid amount shall be a total price. If the bid amount includes expenses equivalent to labor costs, the unit price calculated considering the minimum wage during the contract period and any anticipated revisions to the company's salary shall be used. (If it is difficult to calculate the anticipated revision amount during the contract period, it is also acceptable to calculate based on the most recent increase実績.) When determining the successful bidder, the bid price will be the amount obtained by adding 10% of the amount written on the bid form to that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of the estimated contract amount on the bid form, regardless of whether they are taxable or tax-exempt businesses for consumption tax and local consumption tax. 2. Competitive Participation Qualifications (1) Those who do not fall under the provisions of Article 70 and Article 71 of the Budget, Expenditure, and Accounting Order (hereinafter referred to as "Budget Execution Order") (Document No. 5). Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for contract conclusion fall under "special reasons" in Article 70 of the Budget Execution Order. (2) Those who are classified as grade "A," "B," or "C" in "Sales of Goods" for the Reiwa 7, 8, 9 Cabinet Office-Affiliated Competitive Participation Qualifications (Uniform Qualifications for All Ministries). (3) Those who are not subject to suspension or other measures by the Cyber Communications Information Management Committee (hereinafter referred to as the "Committee"). (4) Those whose contract with the Committee has not been terminated in the past due to deficiencies in information management. 3. Location of Contract Terms, etc. (1) Contract Terms: As per Documents No. 1 to 10. Documents related to this matter can be obtained by the following method. Please note that paper distribution at bid explanation meetings, etc., will not be provided. Select "General Competitive Tender Bid Announcement (Excluding WTO)" from "Search Procurement Information" -> "Select Procurement Type" on the Procurement Portal site, enter or select the necessary information, search for this item, and be sure to download the "Procurement Documents" for this item (Document No. 1). https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 (2) Bid Explanation Meeting: Not held. (3) Question Deadline: a. Submission Deadline: August 7, Reiwa 8 (Friday), 18:15. b. Submission Method: If you have questions regarding specifications, bid compliance conditions (compliance certificates), etc., please write them in the question form (Document No. 7) and submit them by email. Even if you do not have questions, the submitted questions and answers will be shared with interested parties. Those who wish to receive them should contact the person in charge listed at the end of this announcement, stating the contract name and their contact information (company name, contact person, phone number, email address). Note: Questions via the electronic procurement system are not permitted. (4) Submission Deadline and Method for Bid Compliance Conditions (Compliance Certificates), etc.: a. Submission Deadline: August 17, Reiwa 8 (Monday), 18:15. b. Submission Location and Method: Submit the bid compliance conditions (compliance certificates) (Document No. 4) and documents that confirm the content to the contact person listed at the end of this announcement by the following methods. Must arrive by the submission deadline in a. ・Submission by email: Submit by email to the contact person listed at the end of this announcement. ・Submission by mail: Send by registered mail or other method with delivery record to the contact person listed at the end of this announcement. ・Submission in person: Submit in person to the contact person listed at the end of this announcement. c. Precautions: ・Submitted bid compliance conditions (compliance certificates) cannot be changed or canceled and will not be returned. ・Bid compliance conditions (compliance certificates) will not be used for any purpose other than the review related to this tender. (5) Bid Opening Date, Time, Location, and Method, etc.: a. Bid Submission Location and Method: Submit the bid form at the Small Meeting Room of the Cyber Communications Information Management Committee, Akasaka Green Cross Building 8F, 2-4-6 Akasaka, Minato-ku, Tokyo, at the bid date and time indicated in b. below. b. Bid Date and Time: August 21, Reiwa 8 (Friday), 13:50. c. Bid Opening Date and Time and Location, etc.: Bid opening will be conducted at the location in a. above from 14:00 on Friday, August 21, Reiwa 8. If no bid price within the limit of the estimated price is reached, a re-bid will be conducted immediately. d. Precautions: ・If bidding by proxy, submit a letter of proxy. ・Submitted bid forms cannot be changed or canceled and will not be returned. 4. Invalid Bids: Bids falling under Article 10 of the Bidding Rules (Document No. 5) are invalid. 5. Method of Determining the Successful Bidder: The successful bidder will be determined based on Articles 13 to 15 of the Bidding Rules. 6. Bid Security and Contract Security: Fully exempt. 7. Quotation and Contract Documents, etc.: (1) Submission of Quotation: The successful bidder shall submit a quotation immediately. Use the quotation form (Document No. 10) as a reference for preparation. (2) Contract Document: The successful bidder will conclude the contract based on the draft contract (Document No. 3). Therefore, please bid with an understanding of the contract terms. 8. Payment Terms: Contract payment will be made within 30 days from the receipt of a valid payment request, according to the terms stated in the contract. 9. Other: (1) In accordance with the "Action Plan for Business and Human Rights Implementation" (decided April 3, Reiwa 5), it is requested that companies bidding on public procurement conducted by the government strive to ensure respect for human rights. The successful bidder for this project will be required to strive to implement human rights respect in accordance with the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (decided September 13, Reiwa 4 by the Action Plan for Business and Human Rights Implementation Promotion and Liaison Meeting of Relevant Ministries and Agencies). Please bid with an understanding of the contents of these guidelines. (2) In accordance with the "Basic Policy on Contracts by National and Other Entities Regarding Small and Medium-sized Enterprises," regarding the revision of contract amounts due to minimum wage revisions and responses to increases in labor costs, material costs, energy costs, etc., the following measures will be implemented. a. Bidders shall reflect anticipated revisions and increases in labor costs, raw material costs, energy costs, etc. (hereinafter referred to as "labor costs, etc.") in their bid amounts as described in 1.(3) Bidding Method. b. The Committee will periodically (approximately once a year) check during the contract period whether a revision of the contract amount is necessary due to increases in labor costs, etc., for contracts spanning multiple years. c. For single-year contracts, if a revision of the contract amount becomes necessary due to changes in circumstances after the contract is concluded, it will be discussed and revised. Basic Policy on Contracts by National and Other Entities Regarding Small and Medium-sized Enterprises https://www.chusho.meti.go.jp/keiei/torihiki/kankoju.html#K011 10. Contact Information: (1) Inquiries Regarding Electronic Procurement System (Operation Methods, etc.): Procurement Portal / Electronic Procurement System Help Desk Phone: 0570-000-683 (Navi Dial) 03-4332-7803 (For IP phones, etc.) FAX: 017-731-3352 Reception Hours: Weekdays 9:00 AM - 5:30 PM (excluding national holidays, year-end and New Year holidays from December 29 to January 3). URL: https://www.p-portal.go.jp/pps-web-biz/UZA02/OZA0201 (2) Other Contact Information (Question Forms, Bid Forms, etc.): Secretariat of the Cyber Communications Information Management Committee, General Affairs Division, Accounting and Procurement Section 〒107-0052 2-4-6 Akasaka, Minato-ku, Tokyo Contact: 03-5427-9316 Email: AOC-DG-P_ORGPE_kaikei_chotatsu@aoc.go.jp * Inquiries possible during weekdays 9:30 AM - 6:15 PM. Procurement Documents 1 Procurement Documents 1 Download URL Procurement Documents 2- Procurement Documents 3- Procurement Documents 4- Procurement Documents 5-