Nambu Town Pond Hazard Map Creation Outsourcing Business

Nambu Town Pond Hazard Map Creation Outsourcing Business
Nambu Town Public Notice No. 105. TENDER NOTICE. In accordance with the provisions of Article 167-5-2 of the Local Autonomy Act Enforcement Order (Cabinet Order of 1947, No. 16; hereinafter referred to as "the Order"), a restricted general competitive tender will be conducted. In accordance with the provisions of Article 167-6, Paragraph 1 of the Order, the following is hereby announced. Announced on July 2, Reiwa 8. Kiyotaka Toyama, Mayor of Nambu Town, Saihaku District, Tottori Prefecture. 1. Business Description: (1) Business Name: Nambu Town Pond Hazard Map Creation Outsourcing Business. (2) Business Specifications: As per the tender documents. (3) Business Location: Kanda, Nambu Town, Saihaku District. (4) Performance Period: From August 1, Reiwa 8 to March 5, Reiwa 9. (5) Tender Method: Tenders will be submitted on paper. Please note that for the purpose of determining the successful bidder, the bid price will be the amount written on the tender form plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders shall write on their tender form an amount equivalent to 100/110 of their estimated contract amount, regardless of whether they are a taxable or exempt business for consumption tax. 2. Tender Participation Qualifications: The qualifications required for participation in this tender are as follows. (1) Not individuals falling under the provisions of Article 167-4 of the Order. (2) Must possess Nambu Town Competitive Tender Qualification for Reiwa 8 (hereinafter referred to as "Competitive Tender Qualification") based on the provisions of Article 167-11 of the Order. Those who wish to participate in this tender but do not possess the Competitive Tender Qualification must submit the application documents for registration in the Nambu Town Competitive Tender Qualified Bidders List for Reiwa 8 (hereinafter referred to as "Competitive Tender Qualified Bidders List") to the location specified in 4(1) by noon on Wednesday, July 15, Reiwa 8. Please understand that submission of these application documents does not guarantee registration in the Competitive Tender Qualified Bidders List. (3) Not subject to designation suspension measures under Article 3, Paragraph 1 of the Nambu Town Ordinance on Designation Suspension Measures for Tenders of Construction Works, etc. (Nambu Town Public Notice of 2004, No. 40) on any day between the date of announcement of this business and the bid opening date (including re-bids). (4) Must have a head office, branch office, or other business office (hereinafter referred to as "business office") in the western Tottori Prefecture area. This applies only if it can be confirmed that employees are regularly stationed at the business office. 3. Contracting Department and Tender Department: (1) Contracting Department: General Affairs Division, Nambu Town, Saihaku District, Tottori Prefecture. (2) Tender Department: Construction Division, Land Survey Office, Nambu Town, Saihaku District, Tottori Prefecture. 4. Tender Procedures, etc.: (1) Contact for Tender Procedures and Business Specifications: Construction Division, Land Survey Office, Nambu Town, Saihaku District, Tottori Prefecture, 377-1 Hoshinoji, Nambu Town, Saihaku District, Tottori Prefecture, 683-0351. Tel: 0859-36-8555. Email: kensetsu@town.tottori-nanbu.lg.jp. (2) Method of Distributing Tender Documents, etc.: Obtain from the Nambu Town Construction Division website from Thursday, July 2, Reiwa 8 to Wednesday, July 15, Reiwa 8 via the internet (http://www.town.nanbu.tottori.jp/admin/kensetsu/). However, for those who cannot obtain them this way, they will be delivered directly as follows: a. Delivery Period and Hours: From Thursday, July 2, Reiwa 8 to Wednesday, July 15, Reiwa 8 (excluding Saturdays, Sundays, and holidays), from 9:00 AM to 5:00 PM. However, the last day of the delivery period is until noon. b. Delivery Location: Same as (1). (3) Possibility of Mail-in Tenders: Mail-in tenders will be accepted. (4) Tender Date and Time and Location: a. Tender Date and Time: Monday, July 27, Reiwa 8, 9:00 AM. b. Bid Opening Date and Time: Same as a. c. Location: Nambu Town Hall, Hoshoji Building, 2nd Floor Council Room, 377-1 Hoshinoji, Nambu Town, Saihaku District, Tottori Prefecture. 5. Matters Required of Tender Participants: (1) Those wishing to participate in this tender must submit documents certifying their eligibility under item 2 to the location specified in 4(1) by noon on Wednesday, July 15, Reiwa 8. (2) Tenderers must respond to any requests for explanation regarding the documents submitted under (1). 6. Bid Bond and Contract Deposit: (1) Bid Bond: Waived. (2) Contract Deposit: The successful bidder must pay a deposit equivalent to at least 10/100 of the contract amount. In this case, collateral as stipulated in Article 146, Paragraph 2 of the Nambu Town Financial Regulations (Nambu Town Regulations of 2004, No. 52; hereinafter referred to as "Financial Regulations") may be provided in lieu of the contract deposit. 7. Other: (1) Invalid Tenders: Tenders submitted by those who do not meet the tender participation qualifications in item 2, those who have failed to fulfill the obligations required of tenderers, tenders that fall under the invalid conditions listed in the tender documents, and tenders that violate the Financial Regulations, this public notice, or the tender documents are invalid. (2) Requirement for Contract Creation: Required. (3) Method of Determining the Successful Bidder: The successful bidder will be the tenderer who is deemed capable of performing the business described in this public notice and who submits the lowest valid bid within the estimated price range established in accordance with Article 126 of the Financial Regulations. (4) Negotiation in Procedures: None. (5) Other: For details, please refer to the tender documents. Tender Document: This tender document clarifies the general matters that tenderers must be familiar with and comply with regarding tenders and contracts for this business, in addition to those stipulated in the Local Autonomy Act Enforcement Order (Cabinet Order of 1947, No. 16; hereinafter referred to as "the Order"), Nambu Town Financial Regulations (Nambu Town Regulations of 2004, No. 52; hereinafter referred to as "Financial Regulations"), and this public notice. 1. Business Description: (1) Business Name: Nambu Town Pond Hazard Map Creation Outsourcing Business. (2) Business Specifications: As per the attached "Specifications". (3) Business Location: Kanda, Nambu Town, Saihaku District. (4) Performance Period: From August 1, Reiwa 8 to March 5, Reiwa 9. 2. Tender Participation Qualifications: The qualifications required for participation in this tender are as follows. (1) Not individuals falling under the provisions of Article 167-4 of the Order. (2) Must possess Nambu Town Competitive Tender Qualification for Reiwa 8 (hereinafter referred to as "Competitive Tender Qualification") based on the provisions of Article 167-11 of the Order. Those who wish to participate in this tender but do not possess the Competitive Tender Qualification must submit the application documents for registration in the Nambu Town Competitive Tender Qualified Bidders List for Reiwa 8 (hereinafter referred to as "Competitive Tender Qualified Bidders List") to the location specified in 4(1) by noon on Wednesday, July 15, Reiwa 8. Please understand that submission of these application documents does not guarantee registration in the Competitive Tender Qualified Bidders List. (3) Not subject to designation suspension measures under Article 3, Paragraph 1 of the Nambu Town Ordinance on Designation Suspension Measures for Tenders of Construction Works, etc. (Nambu Town Public Notice of 2004, No. 40) on any day between the date of announcement of this business and the bid opening date (including re-bids). (4) Must have a head office, branch office, or other business office (hereinafter referred to as "business office") in the western Tottori Prefecture area. This applies only if it can be confirmed that employees are regularly stationed at the business office. 3. Contractor, Contracting Department, and Tender Department: (1) Contractor: Kiyotaka Toyama, Mayor of Nambu Town, Saihaku District, Tottori Prefecture, 377-1 Hoshinoji, Nambu Town, Saihaku District, Tottori Prefecture. (2) Contracting Department: General Affairs Division, Nambu Town, Saihaku District, Tottori Prefecture. (3) Tender Department: Construction Division, Land Survey Office, Nambu Town, Saihaku District, Tottori Prefecture. 4. Tender Procedures, etc.: (1) Contact for Tender Procedures and Business Specifications: Construction Division, Land Survey Office, Nambu Town, Saihaku District, Tottori Prefecture, 377-1 Hoshinoji, Nambu Town, Saihaku District, Tottori Prefecture, 683-0351. Tel: 0859-36-8555. Email: kensetsu@town.tottori-nanbu.lg.jp. (2) Method of Distributing Tender Documents, etc.: Obtain from the Nambu Town Construction Division website from Thursday, July 2, Reiwa 8 to Wednesday, July 15, Reiwa 8 via the internet (http://www.town.nanbu.tottori.jp/admin/kensetsu/). However, for those who cannot obtain them this way, they will be delivered directly as follows: a. Delivery Period and Hours: From Thursday, July 2, Reiwa 8 to Wednesday, July 15, Reiwa 8 (excluding Saturdays, Sundays, and holidays), from 9:00 AM to 5:00 PM. However, the last day of the delivery period is until noon. b. Delivery Location: Same as (1). (3) Possibility of Mail-in Tenders: Mail-in tenders will be accepted. (4) Tender Date and Time and Location: a. Tender Date and Time: Monday, July 27, Reiwa 8, 9:00 AM. b. Bid Opening Date and Time: Same as a. c. Location: Nambu Town Hall, Hoshoji Building, 2nd Floor Council Room, 377-1 Hoshinoji, Nambu Town, Saihaku District, Tottori Prefecture. 5. Inquiries Regarding Tenders: (1) Inquiry Acceptance: Inquiries regarding this tender should be submitted via email using the Inquiry Form (Form No. 6) to the location specified in 4(1) by noon on Friday, July 10, Reiwa 8. In principle, inquiries by visit, telephone, or facsimile will not be accepted. (2) Responses to Inquiries: Responses to inquiries in (1) will be made available for viewing on the Nambu Town Construction Division website by noon on Monday, July 13, Reiwa 8 (http://www.town.nanbu.tottori.jp/admin/kensetsu/). 6. Matters Required of Tender Participants: (1) Those wishing to participate in this tender must submit documents certifying their eligibility under item 2 (hereinafter referred to as "Eligibility Certification Documents") to the location specified in 4(1) by noon on Wednesday, July 15, Reiwa 8, and undergo eligibility confirmation. Those who fail to submit the Eligibility Certification Documents by the deadline, or who are found to be ineligible at the time of bid opening, will not be permitted to participate in this tender. (2) Tenderers must respond to any requests for explanation regarding the documents submitted under (1). (3) The costs associated with preparing and submitting the Eligibility Certification Documents shall be borne by the submitter. (4) Submitted Eligibility Certification Documents will not be returned. They will not be used for any purpose other than the tender procedures without the submitter's consent. 7. Eligibility Certification Documents: The Eligibility Certification Documents shall be as follows, and one copy shall be submitted. (1) For those with Competitive Tender Qualification: a. Copy of the application document receipt for competitive tender qualification, or confirmation of completion of examination via electronic application. b. Tender Participation Qualification Confirmation Form (Form No. 1A). c. Pledge Form (Form No. 2). (2) For those without Competitive Tender Qualification: a. Tender Participation Qualification Confirmation Form (Form No. 1B). b. Pledge Form (Form No. 2). c. Application Form for General Competitive Tender Qualification Examination (Form No. 3). d. Copy of Certificate of Incorporation: (a) Corporation: Copy of Certificate of Incorporation or Full Statement of Matters Registered. (b) Individual: Copy of Identification Card of the Representative. e. Business Experience Statement (Order History). f. Copy of Financial Statements (most recent fiscal year): (a) Corporation: Financial Statements. (b) Individual: Income and Expenditure Statement or Financial Statements, etc. g. Copy of Tax Payment Certificate (most recent year): (a) Corporation: Corporate Tax, Consumption Tax, Local Consumption Tax, and Municipal Resident Tax. (b) Individual: Income Tax Return, Income Tax, Local Consumption Tax, and Municipal Resident Tax. h. Copy of Seal Registration Certificate. i. Seal Usage Notification Form (Form No. 4). j. List of Officers, etc. (Form No. 5). k. Certificate of Payment of Labor Insurance Premiums. 8. Qualification Examination: (1) Eligibility will be confirmed by examining the Eligibility Certification Documents submitted under 6(1), and the results will be notified by Thursday, July 16, Reiwa 8. (2) Those found ineligible based on the examination in (1) may request the Mayor of Nambu Town, Tottori Prefecture, to explain the reasons for ineligibility by written document or email (free format) by 5:00 PM on Friday, July 17, Reiwa 8. (3) If an explanation is requested under (2), the Mayor of Nambu Town, Tottori Prefecture, will respond in writing or by email by 5:00 PM on Tuesday, July 21, Reiwa 8. 9. Tender Conditions: (1) Tenders will be submitted on paper. (2) For the purpose of determining the successful bidder, the bid price will be the amount written on the tender form plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders shall write on their tender form an amount equivalent to 100/110 of their estimated contract amount, regardless of whether they are a taxable or exempt business for consumption tax. (3) The amount written on the tender form shall be the estimated total amount of the specifications. (4) The tender form (Form No. 7) shall include the bidder's name and bid amount. (5) The tender envelope shall be marked with the business name, tender date, sender, and "Tender Enclosed", and sent by a method that allows tracking of delivery history (e.g., registered mail, certified mail, simple registered mail, or Letter Pack). (6) If the tenderer makes any erasure, correction, or insertion on the tender form, they must affix their seal to the erased part. However, the bid amount cannot be altered. (7) Once submitted, tender forms cannot be rewritten, exchanged, or withdrawn. (8) The number of tender submissions is limited to three. Tender Document: This tender document clarifies the general matters that tenderers must be familiar with and comply with regarding tenders and contracts for this business, in addition to those stipulated in the Local Autonomy Act Enforcement Order (Cabinet Order of 1947, No. 16; hereinafter referred to as "the Order"), Nambu Town Financial Regulations (Nambu Town Regulations of 2004, No. 52; hereinafter referred to as "Financial Regulations"), and this public notice. 1. Business Description: (1) Business Name: Nambu Town Pond Hazard Map Creation Outsourcing Business. (2) Business Specifications: As per the attached "Specifications". (3) Business Location: Kanda, Nambu Town, Saihaku District. (4) Performance Period: From August 1, Reiwa 8 to March 5, Reiwa 9. 2. Tender Participation Qualifications: The qualifications required for participation in this tender are as follows. (1) Not individuals falling under the provisions of Article 167-4 of the Order. (2) Must possess Nambu Town Competitive Tender Qualification for Reiwa 8 (hereinafter referred to as "Competitive Tender Qualification") based on the provisions of Article 167-11 of the Order. Those who wish to participate in this tender but do not possess the Competitive Tender Qualification must submit the application documents for registration in the Nambu Town Competitive Tender Qualified Bidders List for Reiwa 8 (hereinafter referred to as "Competitive Tender Qualified Bidders List") to the location specified in 4(1) by noon on Wednesday, July 15, Reiwa 8. Please understand that submission of these application documents does not guarantee registration in the Competitive Tender Qualified Bidders List. (3) Not subject to designation suspension measures under Article 3, Paragraph 1 of the Nambu Town Ordinance on Designation Suspension Measures for Tenders of Construction Works, etc. (Nambu Town Public Notice of 2004, No. 40) on any day between the date of announcement of this business and the bid opening date (including re-bids). (4) Must have a head office, branch office, or other business office (hereinafter referred to as "business office") in the western Tottori Prefecture area. This applies only if it can be confirmed that employees are regularly stationed at the business office. 3. Contractor, Contracting Department, and Tender Department: (1) Contractor: Kiyotaka Toyama, Mayor of Nambu Town, Saihaku District, Tottori Prefecture, 377-1 Hoshinoji, Nambu Town, Saihaku District, Tottori Prefecture. (2) Contracting Department: General Affairs Division, Nambu Town, Saihaku District, Tottori Prefecture. (3) Tender Department: Construction Division, Land Survey Office, Nambu Town, Saihaku District, Tottori Prefecture. 4. Tender Procedures, etc.: (1) Contact for Tender Procedures and Business Specifications: Construction Division, Land Survey Office, Nambu Town, Saihaku District, Tottori Prefecture, 377-1 Hoshinoji, Nambu Town, Saihaku District, Tottori Prefecture, 683-0351. Tel: 0859-36-8555. Email: kensetsu@town.tottori-nanbu.lg.jp. (2) Method of Distributing Tender Documents, etc.: Obtain from the Nambu Town Construction Division website from Thursday, July 2, Reiwa 8 to Wednesday, July 15, Reiwa 8 via the internet (http://www.town.nanbu.tottori.jp/admin/kensetsu/). However, for those who cannot obtain them this way, they will be delivered directly as follows: a. Delivery Period and Hours: From Thursday, July 2, Reiwa 8 to Wednesday, July 15, Reiwa 8 (excluding Saturdays, Sundays, and holidays), from 9:00 AM to 5:00 PM. However, the last day of the delivery period is until noon. b. Delivery Location: Same as (1). (3) Possibility of Mail-in Tenders: Mail-in tenders will be accepted. (4) Tender Date and Time and Location: a. Tender Date and Time: Monday, July 27, Reiwa 8, 9:00 AM. b. Bid Opening Date and Time: Same as a. c. Location: Nambu Town Hall, Hoshoji Building, 2nd Floor Council Room, 377-1 Hoshinoji, Nambu Town, Saihaku District, Tottori Prefecture. 5. Inquiries Regarding Tenders: (1) Inquiry Acceptance: Inquiries regarding this tender should be submitted via email using the Inquiry Form (Form No. 6) to the location specified in 4(1) by noon on Friday, July 10, Reiwa 8. In principle, inquiries by visit, telephone, or facsimile will not be accepted. (2) Responses to Inquiries: Responses to inquiries in (1) will be made available for viewing on the Nambu Town Construction Division website by noon on Monday, July 13, Reiwa 8 (http://www.town.nanbu.tottori.jp/admin/kensetsu/). 6. Matters Required of Tender Participants: (1) Those wishing to participate in this tender must submit documents certifying their eligibility under item 2 (hereinafter referred to as "Eligibility Certification Documents") to the location specified in 4(1) by noon on Wednesday, July 15, Reiwa 8, and undergo eligibility confirmation. Those who fail to submit the Eligibility Certification Documents by the deadline, or who are found to be ineligible at the time of bid opening, will not be permitted to participate in this tender. (2) Tenderers must respond to any requests for explanation regarding the documents submitted under (1). (3) The costs associated with preparing and submitting the Eligibility Certification Documents shall be borne by the submitter. (4) Submitted Eligibility Certification Documents will not be returned. They will not be used for any purpose other than the tender procedures without the submitter's consent. 7. Eligibility Certification Documents: The Eligibility Certification Documents shall be as follows, and one copy shall be submitted. (1) For those with Competitive Tender Qualification: a. Copy of the application document receipt for competitive tender qualification, or confirmation of completion of examination via electronic application. b. Tender Participation Qualification Confirmation Form (Form No. 1A). c. Pledge Form (Form No. 2). (2) For those without Competitive Tender Qualification: a. Tender Participation Qualification Confirmation Form (Form No. 1B). b. Pledge Form (Form No. 2). c. Application Form for General Competitive Tender Qualification Examination (Form No. 3). d. Copy of Certificate of Incorporation: (a) Corporation: Copy of Certificate of Incorporation or Full Statement of Matters Registered. (b) Individual: Copy of Identification Card of the Representative. e. Business Experience Statement (Order History). f. Copy of Financial Statements (most recent fiscal year): (a) Corporation: Financial Statements. (b) Individual: Income and Expenditure Statement or Financial Statements, etc. g. Copy of Tax Payment Certificate (most recent year): (a) Corporation: Corporate Tax, Consumption Tax, Local Consumption Tax, and Municipal Resident Tax. (b) Individual: Income Tax Return, Income Tax, Local Consumption Tax, and Municipal Resident Tax. h. Copy of Seal Registration Certificate. i. Seal Usage Notification Form (Form No. 4). j. List of Officers, etc. (Form No. 5). k. Certificate of Payment of Labor Insurance Premiums. 8. Qualification Examination: (1) Eligibility will be confirmed by examining the Eligibility Certification Documents submitted under 6(1), and the results will be notified by Thursday, July 16, Reiwa 8. (2) Those found ineligible based on the examination in (1) may request the Mayor of Nambu Town, Tottori Prefecture, to explain the reasons for ineligibility by written document or email (free format) by 5:00 PM on Friday, July 17, Reiwa 8. (3) If an explanation is requested under (2), the Mayor of Nambu Town, Tottori Prefecture, will respond in writing or by email by 5:00 PM on Tuesday, July 21, Reiwa 8. 9. Tender Conditions: (1) Tenders will be submitted on paper. (2) For the purpose of determining the successful bidder, the bid price will be the amount written on the tender form plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders shall write on their tender form an amount equivalent to 100/110 of their estimated contract amount, regardless of whether they are a taxable or exempt business for consumption tax. (3) The amount written on the tender form shall be the estimated total amount of the specifications. (4) The tender form (Form No. 7) shall include the bidder's name and bid amount.