Proposal for Construction Management Services for Edogawa Ward New Government Building Development

Proposal for Construction Management Services for Edogawa Ward New Government Building Development
Edogawa Ward New Government Building Development Construction Management Services Consignment Public Proposal Recruitment Guidelines Reiwa 8, July Edogawa Ward 1. Edogawa Ward New Government Building Development Construction Management Services Consignment Public Proposal Recruitment Guidelines 1. Purpose: The new government building development project plans to conduct a sounding-type market survey before ordering construction work, and proceed with calculating appropriate construction costs and project periods while maintaining the performance of the government building accumulated so far. This consignment work aims to promote the smooth development of the new government building by receiving verification support, etc., from a business operator with extensive experience and high-level specialized knowledge, who maintains technical neutrality from the perspective of the client (this Ward). This recruitment guideline establishes the necessary matters for selecting a business operator to consign construction management services through a public proposal method (hereinafter referred to as "this proposal"). 2. Work Overview (1) Work Name: Edogawa Ward New Government Building Development Construction Management Services Consignment (2) Client: Edogawa Ward (3) Main Work Content: a. Support for New Government Building Development Promotion ① Project Management Support b. Support for Construction Order Plan Review ① Verification of sounding-type market survey results (construction costs, project periods, etc.) ② Information provision on the latest trends in the construction industry (construction prices, labor, etc.) ③ Based on ① and ②, verification of the appropriateness of construction costs, project periods, etc., calculated by this Ward. c. Creation of meeting minutes, etc. *Please refer to the attached "Edogawa Ward New Government Building Development Construction Management Services Consignment Specifications (Draft)" (hereinafter referred to as "Specifications") for details. (4) Consignment Period: From the contract date to March 15, Reiwa 9 (Monday). *Considering the continuity of this work, the work may continue until the construction ordering year, depending on the performance of this consignment contract. (The deliverables are scheduled to be submitted by March 8, Reiwa 9 (Monday)). (5) Responsible Department (Secretariat): Supervision: New Government Building/Facility Development Department, New Government Building Development Division, General Affairs Section Location: 1-4-1 Chuo, Edogawa Ward, Tokyo, 132-8501 Third Government Building Annex Phone: 03-5662-2605 (Direct) 3. Deliverables: As per "7. Deliverables" in the Specifications. 4. Consignment Fee Limit: 6,160 thousand yen (including consumption tax equivalent). The consignment fee limit includes all expenses necessary for carrying out this work. The consumption tax equivalent is 10%. 5. New Government Building Development Project Overview (1) Please refer to the following documents published on the Edogawa Ward website: Edogawa Ward New Government Building Detailed Design https://www.city.edogawa.tokyo.jp/e082/kuseijoho/zaisei/shinchosya/jisshisekkei.html Schedule until New Government Building Opening and Construction Costs https://www.city.edogawa.tokyo.jp/e082/kuseijoho/zaisei/shinchosya/gaisankouzihi.html (2) Sounding-type Market Survey for Edogawa Ward New Government Building Construction Work: September to December, Reiwa 8 (Scheduled) 6. Participation Qualifications: Business operators eligible to participate in this proposal must be single entities and meet all of the following conditions (1) to (8). (1) Not subject to disqualification provisions under Article 167-4 of the Local Government Act Enforcement Order (Showa 22, Order No. 16). (2) Registration with Edogawa Ward as a business operator is not a requirement. (3) Not currently subject to designation suspension measures by this Ward from the date of this proposal's public announcement until the contract conclusion date. (4) Not in a state of financial distress (e.g., having filed for commencement of rehabilitation proceedings under Article 17, Paragraph 1 of the Company Rehabilitation Act (Reiwa 14, Law No. 154), or having filed for commencement of civil rehabilitation proceedings under Article 21, Paragraph 1 of the Civil Rehabilitation Act (Reiwa 11, Law No. 225)). (5) Not in arrears of corporate tax, corporate business tax, consumption tax, and local consumption tax for the most recent fiscal year. (6) Not within the period of exclusion from bidding under the Edogawa Ward Contract Organized Crime Exclusion Measures Ordinance. 3 (7) Business operators must have experience in the following work: a. Construction management (CM) services for supporting the client, specifically CM services performed during the design phase for the new construction of national and local government buildings with a total floor area of 10,000㎡ or more (for mixed-use buildings, this applies only to the portion used as a government building, etc., with a floor area of 10,000㎡ or more). b. For experience as a member of a joint venture, only experience as the representative is applicable. c. Limited to work on buildings in Japan. d. Limited to work contracted on or after April 1, Reiwa 28 and completed (or partially completed) by the submission date of the participation statement. (8) Assigned technicians must possess the following qualifications and work experience and meet the conditions for work implementation. a. General Manager: Must be employed by the business operator, possess CCMJ and Class 1 Architect qualifications, and have experience as a CMr providing client support during the design phase of construction work. b. Responsible persons for each field: Must possess the following qualifications and have experience in CM work. ① Architecture/General: CCMJ and Class 1 Architect qualifications. ② Structural: Class 1 Structural Engineer qualifications. ③ Electrical Equipment: Class 1 Building Equipment Engineer or Class 1 Equipment Design Architect qualifications. ④ Mechanical Equipment: Class 1 Building Equipment Engineer or Class 1 Equipment Design Architect qualifications. ⑤ Construction Cost Management: Certified Construction Cost Manager or Certified Architectural Cost Estimator qualifications. ⑥ Construction Work Plan: Class 1 Construction Management Engineer qualifications. c. Assigned technicians must have the work experience described in "(7) a, c, d". d. Conditions for Work Implementation: ① Assigned technicians cannot be changed in principle. However, changes due to special reasons such as illness, death, or retirement (proof required) may be permitted if the new technician (with equivalent work experience to the previous one) is approved by this Ward. 4 ② Assigned technicians must be proficient in CAD operation and able to operate the RIB2 Interior Quantity Input System (Architectural Cost Management Research Institute) of the General Foundation of Japan Building and Equipment Comprehensive Center (hereinafter referred to as "RIB2"). ③ The business operator shall not subcontract the entire work. However, partial subcontracting may be permitted with the approval of this Ward, provided that it does not impede the overall execution of the consignment work. ④ The business operator shall not subcontract the work of "a. General Manager" and "b. ① Architecture/General" responsible persons. 7. Schedule (Scheduled): Item: Date: Public announcement of recruitment guidelines and specifications: Reiwa 8, July 2 (Thursday) Participation statement acceptance: Reiwa 8, July 2 (Thursday) to July 8 (Wednesday) Confirmation of participation statement acceptance: Reiwa 8, July 9 (Thursday) Submission of questions regarding recruitment guidelines and specifications: Reiwa 8, July 9 (Thursday) to July 13 (Monday) Answers to questions regarding recruitment guidelines and specifications: Reiwa 8, July 16 (Thursday) Submission of review documents: Reiwa 8, July 16 (Thursday) to July 22 (Wednesday) Submission of Q&A: Reiwa 8, July 29 (Wednesday) Answers to Q&A: Reiwa 8, July 30 (Thursday) to August 5 (Wednesday) Notification and announcement of review results: Mid-August, Reiwa 8 Contract conclusion: Late August, Reiwa 8 *Schedule may change depending on application status. 8. Submission of Participation Statement (1) Submission Period: Reiwa 8, July 2 (Thursday) to July 8 (Wednesday) (2) Submission Destination and Method: In-person submission or mail to the Secretariat (must arrive by deadline). *For in-person submissions, please visit between 9:00 AM and 5:00 PM (excluding Saturdays, Sundays, and holidays). *For mail submissions, please inform the Secretariat by phone in advance. (We are not responsible for delays due to postal accidents, etc.) 5 (3) List of Submission Documents: Submission Document: Form: Number of Copies: Participation Statement: Form No. 1: 1 copy Company Profile: Free format: 1 copy (company brochure, etc.) 9. Sending of Participation Statement Acceptance Confirmation (1) Sending Date: By 5:00 PM on Reiwa 8, July 9 (Thursday) (2) A "Participation Statement Acceptance Confirmation" will be sent to businesses that have submitted a participation statement. It will be sent to the email address of the contact person listed on the participation statement. 10. Submission of Questionnaires (1) Submission Period: Reiwa 8, July 9 (Thursday) to July 13 (Monday) (2) Submission Destination and Method: Via form to the Secretariat. Please fill out the "Form No. 5 Questionnaire" via the form URL provided in the participation statement acceptance confirmation. Please inform the Secretariat by phone in advance. (3) Answers to Questionnaires: Answers to all questions will be compiled and sent via email to all participating businesses (to the contact person's email address listed on the participation statement) by 5:00 PM on Reiwa 8, July 16 (Thursday). Business names will not be disclosed. Questions that are unclear, cannot be interpreted as related to this proposal, or are submitted by phone or orally will not be answered. 11. Submission of Withdrawal Notice (1) Submission Period: Until Reiwa 8, July 22 (Wednesday) (2) Submission Destination and Method: In-person submission or mail to the Secretariat (must arrive by deadline). *For in-person submissions, please visit between 9:00 AM and 5:00 PM (excluding Saturdays, Sundays, and holidays). *For mail submissions, please inform the Secretariat by phone in advance. (We are not responsible for delays due to postal accidents, etc.) 6 (3) Submission Documents: Those who submit "Form No. 6 Withdrawal Notice" will lose their eligibility to participate in this proposal. No penalty will be imposed for withdrawal. 12. Submission of Review Documents (1) Submission Period: Reiwa 8, July 16 (Thursday) to July 22 (Wednesday) (2) Submission Destination and Method: In-person submission or mail to the Secretariat (must arrive by deadline). *For in-person submissions, please visit between 9:00 AM and 5:00 PM (excluding Saturdays, Sundays, and holidays). *For mail submissions, please inform the Secretariat by phone in advance. (We are not responsible for delays due to postal accidents, etc.) (3) List of Submission Documents: Submission Document: Form: Number of Copies: Business Work Experience Statement: Form No. 2: 1 copy - Attach copies of documents certifying contract and work completion (contract, completion notice, etc.) - Attach copies of documents certifying work experience (purpose, scale, etc.) (specifications, etc.) Assigned Technician Work Experience Statement: Form No. 3: 1 copy each - Attach copies of documents certifying qualifications - Attach copies of documents certifying contract and work completion (contract, completion notice, etc.) - Attach copy of work experience information service (TECRIS) registration details. Proposal Document (Cover Page): Form No. 4: 1 copy (signed and sealed), 7 copies (blank) Below, described in (4). Proposal Document (Main Body): Free format: 8 copies Below, described in (4). Reference Quotation: Free format: 1 copy Below, described in (5). (4) Notes on Preparing Proposal Documents: a. For the Proposal Document (Cover Page), submit 1 copy signed and sealed, and 7 copies blank. b. For the Proposal Document (Main Body), do not include the proposer's location (address), trade name or name, representative's title/name, or seal for review purposes. c. Staple the Proposal Document (Cover Page) and the Proposal Document (Main Body) together with staples at two points on the left. d. Use clear language that can be understood by persons without specialized knowledge. 7 e. Describe the proposal content concisely and clearly, using diagrams and tables as necessary. f. The standard format is A4 size, portrait orientation, landscape writing, single-sided printing, font size 10.5 points or larger, with margins of 12.7 mm or more on all sides. Font size may be adjusted as needed when using diagrams and tables to supplement the text. g. Based on the specifications, the proposal document should specifically address the following items. Evaluation Items: Format: Volume: 1. Work Implementation Policy: Optional Format: A4 size, 3 pages 2. Work System 3. Work Management (5) Notes on Preparing Reference Quotations: a. The total quoted amount should be exclusive of consumption tax and should be signed by the representative. However, if the following ① and ② are met, the representative's seal may be omitted. ① Position, name, and contact information of the person responsible for issuing the quotation (regardless of actual position). ② Department and name of the person in charge (person responsible for the work related to this contract). *If the same as the issuing responsible person, indicate accordingly. b. Create a detailed breakdown of unit prices, personnel, etc., for each item listed in "6. Work Content" of the specifications. c. The standard format is A4 size, portrait orientation, landscape writing, single-sided printing. d. Proposals exceeding the consignment fee limit (6,160 thousand yen) will be disqualified. 13. Submission of Q&A Responses (1) Submission Date: By 5:00 PM on Reiwa 8, July 29 (Wednesday) (2) If this Ward has questions regarding the review documents, a "Questionnaire" will be sent, and responses should be submitted within the submission period specified in "14. Submission of Q&A Responses." Responses will be sent to the email address of the contact person listed on the Proposal Document (Cover Page).