Senoo Station Bus Transfer Hub Development Survey and Design Services Contract

Senoo Station Bus Transfer Hub Development Survey and Design Services Contract July 31, 2024 1 Contract Number 3 Place of Performance 4 Deadline 5 Estimated Price 6 Project Subject to Minimum Reserve Price Setting 7 Payment Terms 8 Payment Method 10 Warranty Period for Non-conforming Contractual Items 1 Announcement Period and Method 2 Period and Place for Obtaining Design Documents 3 Period for Accepting Questions Regarding Design Documents etc. 6 from the date of announcement Period for Posting Answers to Design Documents etc. In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947) (hereinafter referred to as "the Order"), the following is announced. 5 Mayor of Okayama City 2026021882-20 I Matters for Bidding 2 Method of Questioning Design Documents etc. "Common Items for Public Announcement of General Competitive Bidding for Construction Consulting Services etc." (hereinafter referred to as "Common Items") as specified in 13 Design Services Detailed Design of Bus Stop (Station Plaza) 0.05km Detailed Design of Bus Stop (Parking Lot) 0.13km Facility Design 2 locations Foundation Design 1 location Survey Services 4th Class Benchmarking Survey 4 points Route Survey 0.05km Field Survey 0.0045km2 ① If a person who has become the subject of confirmation of eligibility for this bid falls under Common Items 14 (4) or (5), they will be disqualified. Until 4:00 PM Questions will only be accepted via email. *Please clearly state your name and contact phone number in the email body. Please allow ample time for questions as the time required may vary depending on the performance of the computer used and the connection status of the communication line. Also, please use a clear subject line such as "Bidding Question (XXX Service Contract)". Posted on the Bidding and Contract Website from the date of announcement until the bid opening date. 12 Other ② This service allows for the assignment of claims through the use of electronic record claims. However, only PO Finance is eligible for electronic record claims. If you wish to use this service, the successful bidder must submit the "Application for Use of Electronic Record Claims" (posted on the Bidding and Contract page of the Okayama City website (hereinafter referred to as "Bidding and Contract Website") under "Consulting (Contract Division Orders) → Bidding Information [Consulting] → Forms [Consulting]") to the Contract Division within the period from the bid award date to the contract signing date (within 7 days in principle) and obtain approval from the City. If the City approves the use, the contractor will not be able to claim advance payment as per I-7①, regardless of whether electronic record claims are used. 7 Place for Posting Answers to Design Documents etc. Place for Submitting Questions Regarding Design Documents etc. Posted on the Bidding and Contract Website "Consulting (Contract Division Orders) → Bidding Information [Consulting] → General Competitive Bidding List". August 19, 2024 (Wednesday) Regional Development Division, Minami Ward Office Public Announcement of General Competitive Bidding (Construction Consulting Services etc.) From 4:00 PM until the bid opening date January 29, 2025 Senoo Station Bus Transfer Hub Development Survey and Design Services Contract 9 Bid Security and Contract Security 11 Scope of Work Publicly announced after winning bid Minimum reserve price setting project Payment after completion 2 years Email address minamichiiki@city.okayama.jp From the date of announcement until the bid opening date Download from the Bidding and Contract Website. II Matters Related to Bidding Procedures 4 Masao Omori Service Name ① Advance Payment: Yes ② Partial Payment: No In Higashi-aza, Minami Ward, Okayama City August 17, 2024 (Monday) 9 Bid Acceptance Period 10 Bid Opening Date and Time and Place 1 General Bidding Qualifications Common Items 2 Main Industry Classification 5 In-city/Out-of-city Contractor Classification August 20, 2024 (Thursday) August 24, 2024 (Monday) Until 4:00 PM Until 5:15 PM Application for Eligibility Confirmation Documents Application documents etc. should be prepared in advance so that they can be submitted promptly after the bid opening. (5) Documents confirming the experience specified in the announcement (choose one from ① to ③ below) Okayama City Hall (Main Building) 5th Floor, Bidding Room System (TECRIS) confirmation of registration details upon completion of work (workカルテ receipt is not accepted) and copies of related documents confirming experience conditions. Experience: Must have experience in contracting for the following services ① and ② ordered by national or local governments as the prime contractor and completing it on or after April 1, 2011. ① Detailed design of bus stops ② Detailed design of station plazas *Note: Experience in ① and ② does not need to be met by a single service. In-city contractors or contractors treated as in-city III Qualifications Required for Bidders "Civil Engineering Construction Consulting Services" 6 "Road" and "Urban Planning and Regional Planning" 4 Divisions Requiring MLIT Registration Okayama City Registered Divisions (Sub-classification) 3 "General Survey", "Road", and "Urban Planning and Regional Planning" Common Items 1 13 Period for Accepting Eligibility Confirmation Application Documents (Excluding City Holidays as defined by the Ordinance on Holidays of Okayama City (hereinafter referred to as "Holidays")) (4) Current Status Report (Form No. 16 related to Article 7 of the Construction Consultant Registration Regulations) with Ministry of Land, Infrastructure, Transport and Tourism confirmation stamp and page showing registered division. (3) Surveyor Registration Certificate (copy acceptable) (Certificate issued within 6 months prior to the bid opening date) *If there is a delegated party, a copy of the latest surveyor registration application form and its appendix showing the delegated party's registration. ① Certificate of Work Experience (Form No. 3-1) (Form No. 3-2) (copy acceptable) Until 5:15 PM on Thursday, August 27, 2024 Application for Eligibility Confirmation Documents Application documents etc. should be prepared in advance so that they can be submitted promptly after the bid opening. 8 Other Conditions None 7 Qualifications of Planned Technical Staff etc. 10:51 AM Until 4:00 PM Bidding Method August 25, 2024 (Tuesday) *If re-bidding is conducted, re-bids will be accepted until 3:00 PM on the first bid opening day, and the bid opening will commence at the same time. Bidders should check for the presence of re-bids after the bid opening date and time specified in II-10. Notification will be sent via FAX etc. to paper bidders. Common items 3 and 5 *Please bid after confirming the answers to questions regarding design documents etc. *Please note that the electronic bidding system is available from 8:00 AM to 9:00 PM. 11 Method of Submitting Eligibility Confirmation Application Documents After the bid opening, those who have become the subject of confirmation of eligibility according to Common Items 4 (7) must submit the eligibility confirmation application documents and attached documents (hereinafter referred to as "Application Documents etc.") either through the electronic bidding system as specified in Common Items 8 (2) or by bringing them to the Contract Division to undergo eligibility confirmation. Those requested to submit Application Documents etc. according to Common Items 8 (8) are limited to submitting them to the Contract Division. However, this does not apply if the person who has become the subject of confirmation is found to fall under Common Items 7 or 14 (4) or (5) before submitting the Application Documents etc. *No other methods will be accepted. Please note that no content verification of the application documents will be performed at the counter. ③ From the Survey, Design and Consulting Work Experience Information System (TECRIS) operated by the Japan Civil Engineering Information Center Foundation, confirmation of registration details upon completion of work (workカルテ receipt is not accepted) and copies of related documents confirming experience conditions. (1) Application for Confirmation of Eligibility for General Competitive Bidding (Form No. 1) ② Copy of contract and copies of related documents confirming experience conditions (2) Statement of Designation Suspension etc. (Form No. 2) 12 1 (1) (2) (3) (4) 2 3 (1) (2) (3) (4) (5) Common Items for Public Announcement of General Competitive Bidding for Construction Consulting Services etc. Qualifications Required for Bidders In accordance with the provisions of Article 167-4 and Article 2, Paragraph 1 of the Okayama City Contract Regulations (1989 City Ordinance No. 63) (hereinafter referred to as "Regulations"), the bidder must not fall under any of the following. Based on the "Matters Concerning Qualification and Examination for Participation in Competitive Bidding of Okayama City" (1986 City Public Notice No. 120), the eligibility for general competitive bidding has been determined, and the target service (if the target service spans multiple industries and divisions, the primary industry and division shall be the one for which the bid is submitted). Must be listed in the roster of qualified persons based on Article 4 of the Regulations. Must not be within the period of designation suspension or reservation (hereinafter referred to as "designation suspension etc.") based on the Okayama City Designation Suspension Standards at the time of bid opening specified in the announcement. Must have obtained an IC card (card storing an electronic certificate issued by the electronic bidding core system compatible certification authority used in the Okayama Prefecture Electronic Bidding Joint Use System (hereinafter referred to as "Electronic Bidding System") operated by the Okayama Prefecture Electronic Bidding Joint Use Promotion Council by the bid acceptance deadline, and completed user registration with Okayama City in the Electronic Bidding System before submitting the bid. The validity period of the IC card must extend beyond the bid opening date. Bidder's bid for other low-bid target services will be invalidated or disqualified. In this case, if the performance deadline has been extended for reasons other than those attributable to the bidder, the deadline for participating in other low-bid target services shall be the performance deadline before the extension of the contract. Matters Related to Bid Submission The number of re-bids is limited to two. Bidders shall submit their bids by registering the bid amount using the electronic bidding system with their IC card from the bid acceptance start date and time for the target service registered in the electronic bidding system until the bid acceptance deadline. If the bidder becomes a subject of confirmation of eligibility according to Article 9, Paragraph 5 of the Okayama City Electronic Bidding Implementation Guidelines for Construction Consulting Services etc. (hereinafter referred to as "Electronic Bidding Guidelines") or Article 7, Paragraph 6 of the Okayama City Postal Bidding Implementation Guidelines for Construction Consulting Services etc. (hereinafter referred to as "Postal Bidding Guidelines"), they shall not participate in other low-bid target services until the contract for the bid is completed (or until the successful bidder for the bid is determined if the subject of confirmation is not the successful bidder). In this case, if the subject of confirmation is currently participating in other low-bid target services, the bidder may participate in paper bidding after obtaining the Mayor's approval and proceeding with subsequent procedures for the target service in writing. However, this is only permitted if the bid opening date for the target service is within the validity period of the IC card and the IC card reissuance procedure is underway. If the IC card becomes unusable due to reasons not attributable to the bidder, such as disaster or theft, or ② for other unavoidable reasons, the bidder may participate in paper bidding after obtaining the Mayor's approval and proceeding with subsequent procedures for the target service in writing. However, this is only permitted if the bid opening date for the target service is within the validity period of the IC card and the IC card reissuance procedure is underway. Until the time specified, submit the bid by registering the bid amount using the IC card via the electronic bidding system. For those who have registered as users in the electronic bidding system after obtaining an IC card, in the following cases (excluding cases where the IC card is lost, invalidated, blocked, or damaged due to the bidder's responsibility), submit the Application for Approval of Paper Bidding (Form No. 1, posted on the Bidding and Contract Website → Electronic Bidding → Guide and Forms → Electronic Bidding Guide page) to the Contract Division at least one hour before the bid acceptance deadline. Refer to the Bidding and Contract Website → Electronic Bidding → Guide and Forms → Electronic Bidding Guide page for details on "Paper Bidding for Electronic Bidding Cases". For those who have changed to paper bidding, changes or returns to electronic bidding for the target service are not permitted. In case of (3), the bidder must fill out the paper bid form (posted on the Bidding and Contract Website → Consulting (Contract Division Orders) → Bidding Information [Consulting] → Forms [Consulting]), have the person who will be the contracting party sign and seal it (seal must be one registered with Okayama City as the seal to be used), put it in an envelope, seal it, and bring it by the bid acceptance deadline. The front of the envelope should be marked with the bidder's name and service name (refer to the Bidding and Contract Website → Electronic Bidding → Guide and Forms → Electronic Bidding Guide page for details on "Paper Bidding for Electronic Bidding Cases"). (6) (7) (8) (9) (10) (11) (12) 4 (1) (2) (3) (4) (5) (6) (7) (8) ① ② ③ (9) If collusion is suspected, the bid may be suspended, postponed, or the bid award may be withheld. In addition, the lottery number for paper bidders specified in 3 (3) shall be the lottery number entered on the bid form, and the arrival millisecond shall be the time when the city official registers the bid price in the electronic bidding system. For bidders with the same bid price, the remainder obtained by dividing the sum of the lottery numbers by the number of bidders with the same bid price, and the number assigned in ① will determine the first-ranked subject of confirmation. For other bidders, the order will be determined by assigning numbers in increasing order from the number of the first-ranked subject of confirmation, and after all such numbers are assigned, the remaining bidders will be assigned consecutive ranks in increasing order. If there are two or more bidders with the same bid price, the order will be determined by electronic lottery. The lottery method is as follows: For each bidder with the same bid price, assign numbers from 0 in order of arrival of the bid (order of reception by the electronic bidding system server). For each bidder with the same bid price, calculate the sum of the registered lottery number and the last three digits of the arrival milliseconds of the electronic bidding system server reception time (hereinafter referred to as "determined lottery number"). Shall be performed. If there is one or more bidders who have submitted a valid bid after the re-bid, the bid execution officer shall immediately withhold the determination of the successful bidder. If there are no bidders who have submitted a valid bid, the bid shall be considered unsuccessful. If the determination of the successful bidder is withheld according to (5) or (6), the valid bids will be sorted in ascending order of bid price, and the bidder who submitted the first-ranked bid will be the subject of confirmation. When ranking valid bids according to (7), if there are multiple bidders with the same bid price (hereinafter referred to as "same price bidders"), the bid of such bidder will be invalidated. If the target service is a project subject to a minimum reserve price, bidders who submit a bid price below the minimum reserve price will be disqualified. If there is one or more bidders who have submitted a bid price less than or equal to the pre-tax estimated price (hereinafter referred to as "valid bid") among the bids excluding those invalidated or disqualified according to (3) or (4) in the first bid, the bid execution officer shall immediately withhold the determination of the successful bidder. If there are no bidders who have submitted a valid bid, a re-bid shall be conducted. Matters Related to Bid Opening and Re-bidding The bid opening shall be conducted at the date and time and place specified in the announcement. If there are paper bidders as specified in 3 (3), the bid opening shall be conducted after the paper bids are registered in the electronic bidding system at the date and time and place specified in the announcement. As a result of the bid opening, if it is evident that the bidder's bid falls under any of items 6 (1) to (12) without needing to confirm eligibility based on the application documents etc. (hereinafter referred to as "eligibility confirmation"), the submitted bid cannot be corrected, exchanged, or withdrawn.