[Bid Information] Regarding the Contract for Inspection and Maintenance Services of Moisture and Hydrogen Chloride Analyzers and Dust Analyzers at the Tobu Environmental Plant

-1- Toukouhatsu No. 181 October 22, Reiwa 8 (2026) We hereby announce that the following conditional open competitive bid will be held, in accordance with Article 167-6, Paragraph 1 of the Local Autonomy Act Enforcement Order (1947, Cabinet Order No. 16) and Article 3 of the Kumamoto City Contract Administration Regulations (1964, Ordinance No. 7). Signed: Kazufumi Onishi, Mayor of Kumamoto City 1. Matters Concerning Competitive Bidding (1) Service Contract Name: Inspection and Maintenance Services of Moisture and Hydrogen Chloride Analyzers and Dust Analyzers at the Tobu Environmental Plant (2) Purpose and Outline: To maintain the functionality of the moisture and hydrogen chloride analyzers and dust analyzers by performing inspection, cleaning, adjustment, calibration, and necessary parts replacement. *Refer to the specifications for details. (3) Place of Performance: 2570 Tojima-cho, Higashi-ku, Kumamoto City (4) Period of Performance: From the contract date until March 31, Reiwa 9 (2027) 2. Responsible Department: Postal Code 861-8031, 2570 Tojima-cho, Higashi-ku, Kumamoto City Kumamoto City Environmental Bureau, Resource Circulation Department, Tobu Environmental Plant Phone: 096-380-8211 FAX: 096-380-8213 Email: toubukankyou@city.kumamoto.lg.jp 3. Type of Bidding Procedure: This project will be conducted by first confirming the qualifications required for participants in the conditional open competitive bid (hereinafter referred to as "Competitive Bidding Qualifications"), and then determining the successful bidder based on the results of bids submitted by those recognized as having Competitive Bidding Qualifications. This project will be conducted by mail bidding. 4. Competitive Bidding Qualifications: All of the following conditions must be met: (1) Must have submitted the Kumamoto City Business Contract and Other Competitive Bidding Participation Qualification Application Form and be registered in the qualification register stipulated in Article 5 of the Kumamoto City Business Contract and Other Competitive Bidding Participant Qualification Regulations (2008 Public Notice No. 731). Furthermore, must be registered under the industry category "9-1 Air Pollution Monitoring Equipment". (2) Must not fall under any of the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order. (3) If a petition for commencement of rehabilitation proceedings under Article 17 of the Corporate Reorganization Act (2002 Law No. 154) or a petition for commencement of rehabilitation proceedings under Article 21 of the Civil Rehabilitation Act (1999 Law No. 225) has been filed, a decision to approve the rehabilitation plan or rehabilitation plan must have been made, respectively. (4) Must not fall under the provisions of Article 3, Item 1 of the Kumamoto City Regulations for Exclusion of Violent Groups, etc. from Contracts (2006 Public Notice No. 105). (5) Must not be within the period of suspension of designation under the Kumamoto City Goods Purchase Contract and Service Contract Suspension and Other Measures Regulations (2009 Public Notice No. 199; hereinafter referred to as "Suspension of Designation Regulations"). (6) Must have no arrears in consumption tax, local consumption tax, or city taxes. (7) Must be engaged in the business of the contract subject to this competitive bidding as a business. (8) Must not be a person who has committed a violation or dishonest act in a contract with the city in the past three years and is deemed unsuitable as a contract party by the Mayor. (9) Must comply with the Kumamoto City Public Contract Ordinance (Reiwa 7 Ordinance No. 54), such as by submitting a letter of commitment based on Article 8 of the ordinance. (10) Must have an operational structure that can dispatch manufacturer technicians familiar with the structure and specialized technology of the target equipment, supply genuine parts, and receive technical support. 5. Application Procedures, etc.: (1) Application Form, Specifications, etc. - Period and Method of Distribution: From October 22, Reiwa 8 (2026) (Thursday) to November 1, Reiwa 8 (2026) (Sunday). Available for download on the Kumamoto City website, or distributed at the responsible department upon request (distribution at the responsible department excludes city holidays as defined in Article 1 of the Ordinance on Special Provisions for City Holidays and Deadlines (1989 Ordinance No. 32)). Distribution by mail or electronic transmission (fax, email, etc.) is not provided. Distribution at the responsible department is from 9:00 AM to 5:00 PM. Downloads from the Kumamoto City website are available during operating hours. Specifications and other design documents will be available for viewing at the responsible department until the bid submission deadline. (2) Method of Submitting Application Forms, etc.: Applicants wishing to participate in this bid must submit the Competitive Bidding Qualification Confirmation Application Form, Competitive Bidding Qualification Examination Statement, and other necessary documents (hereinafter referred to as "Application Forms, etc.") and obtain confirmation from the Mayor regarding their Competitive Bidding Qualifications. Submission methods are as follows: a. Documents to be Submitted and Submission Method: Submit in person, by mail, or by electronic transmission (fax, email, etc.). If submitting by mail, use a method that provides proof of delivery, such as registered mail or certified mail. Mail sent by methods that do not provide proof of delivery will not be accepted. If submitting by electronic transmission (fax, email, etc.), confirm receipt by phone. (i) Competitive Bidding Qualification Confirmation Application Form (Form No. 1) (ii) Competitive Bidding Qualification Examination Statement (Form No. 2) (iii) Certificate of Parts Supply and Technical Support System for Maintenance and Inspection Services (Form No. 3), or a certificate of agency issued by the manufacturer of the target equipment or the company responsible for its maintenance services, or similar documents. b. Submission Deadline: By 1:00 PM on November 2, Reiwa 8 (2026) (Monday). If submitting by mail, it must arrive by November 1, Reiwa 8 (2026) (Sunday). Lost mail or delayed delivery due to unforeseen accidents will not be considered. If submitting by electronic transmission (fax, email, etc.), confirm receipt by the submission deadline. c. Number of Copies to Submit: 1 copy. d. Submission Location: (i) For in-person submission or electronic transmission (fax, email, etc.): Responsible Department (see 2 above). (ii) For submission by mail: To: Mayor of Kumamoto City (Tobu Environmental Plant, Resource Circulation Department, Environmental Bureau, Kumamoto City) Address: 2570 Tojima-cho, Higashi-ku, Kumamoto City, Postal Code 861-8031 Please clearly mark "Application for Competitive Bidding Qualification Confirmation" and "Confidential" on the outer envelope. e. Precautions: Fill in the forms as of the date of submission. (3) Confirmation of Competitive Bidding Qualifications will be made as of the deadline for submitting Application Forms, etc. The result (including the reason if the qualification is deemed insufficient) will be notified in writing. 6. Explanation of Reasons for Disqualification: (1) A person who receives a notification of insufficient Competitive Bidding Qualifications may request an explanation of the reasons in writing (free format) to the Mayor within 7 days (excluding holidays) from the day after the notification date. (2) If an explanation is requested, the Mayor shall respond in writing to the requester within 3 days (excluding holidays) from the day after the last day on which an explanation can be requested. 7. Bid Explanation Meeting: No bid explanation meeting will be held. 8. Questions Regarding Specifications, etc.: (1) If there are any questions regarding the specifications, submit a question form as follows: a. Submission Method: Submit in writing (free format) in person, by fax, or by email. If submitting by fax or email, confirm receipt by phone. b. Submission Period: From October 22, Reiwa 8 (2026) (Thursday) to November 12, Reiwa 8 (2026) (Thursday), from 9:00 AM to 5:00 PM (excluding holidays). c. Submission Location: Responsible Department (see 2 above). (2) Answers to the questions submitted in (1) will be made available for viewing as follows: Answers will also be posted on the Kumamoto City website. a. Viewing Period: From October 22, Reiwa 8 (2026) (Thursday) to November 20, Reiwa 8 (2026) (Friday). b. Viewing Location: Responsible Department (see 2 above). 9. Measures When There is Only One Bidder: If there is only one bidder, a new announcement will be made to extend the deadline for submitting application forms, etc. In this case, the competitive bidding qualifications or performance period for the project may be changed as necessary. 10. Bidding, etc.: (1) Those confirmed to have Competitive Bidding Qualifications through the notification in 5(3) shall submit their bid forms in accordance with the following method: a. Submission Method: Submission by mail only. Bids submitted in person or by electronic transmission (fax, email, etc.) will not be accepted. If submitting by mail, use a method that provides proof of delivery, such as registered mail or certified mail. Mail sent by methods that do not provide proof of delivery will not be accepted. b. Submission Deadline: Must arrive by November 19, Reiwa 8 (2026) (Thursday). Lost mail or delayed delivery due to unforeseen accidents will not be considered. c. Shipping Address: Bids must be submitted in a double envelope (inner and outer envelopes). Place the bid form in the inner envelope, seal it, and write "Bid Form", "Service Contract Name", "Bid Opening Date and Time", and "Bidder Name" on it. If a re-bid is anticipated, also place the re-bid form in a separate inner envelope, seal it, and write "Re-bid Form", "Second Re-bid Form", "Service Contract Name", "Bid Opening Date and Time", and "Bidder Name" on it. Place these in the outer envelope. Write "Bid Enclosed" and "Personal" on the outer envelope, along with the bidder's name, and send to the following address: To: Mayor of Kumamoto City (Tobu Environmental Plant, Resource Circulation Department, Environmental Bureau, Kumamoto City) Address: 2570 Tojima-cho, Higashi-ku, Kumamoto City, Postal Code 861-8031 (2) For the determination of the successful bid, the bid price will be the amount obtained by adding 10% of the amount written on the bid form to that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of the estimated contract amount on the bid form, regardless of whether they are taxable or exempt from consumption tax and local consumption tax. (3) The number of bid openings will be up to 3 times (for the second and subsequent bid submissions, refer to the handling of anticipated re-bids described in 10(1)c). (4) Once a bid form is submitted, it cannot be exchanged or canceled, regardless of whether it is before or after the bid opening. (5) If one bidder is found to have submitted multiple bids, the bids will be opened and confirmed, and all submitted bid forms will be invalidated. (6) In addition to Article 7 of the Kumamoto City Construction Competitive Bidding Guidelines, bids submitted with false information in the application forms, etc., will be invalidated. If the successful bidder is one who submitted an invalid bid, the award decision will be revoked. Furthermore, even if a bidder is confirmed to have competitive bidding qualifications, if they no longer meet the competitive bidding qualifications stipulated in 4 at the time of the bid award, they will be considered as not having competitive bidding qualifications. (7) Invalid bid forms will not be returned. 11. Bid Opening, etc.: Bid forms will be opened at the following date and time. If bidders are not present at the bid opening, staff unrelated to the bidding process will be present. (1) Date and Time: 1:30 PM, November 20, Reiwa 8 (2026) (Friday) (2) Location: 3F Large Conference Room, Tobu Environmental Plant, Resource Circulation Department, Environmental Bureau, Kumamoto City, 2570 Tojima-cho, Higashi-ku, Kumamoto City, Postal Code 861-8031 Bid forms submitted by methods other than those specified in 10 (including those that do not arrive by the deadline) will be considered invalid. 12. Method of Determining the Successful Bidder: (1) The bidder who submits the lowest price within the range of the estimated price will be the successful bidder. (2) If there are two or more bidders who submit the same lowest price, the successful bidder will be determined by lottery. (3) No minimum reserve price will be set. 13. Contract Method: Electronic contracts can be concluded for this project. If an electronic contract is concluded, the email address used for requesting confirmation of contract conclusion shall be the email address registered when applying for the qualification register listed in 4(1). Other matters shall be in accordance with the Kumamoto City Electronic Contract Implementation Guidelines (effective October 1, Reiwa 7 (2025)). 14. Other Precautions: (1) The language and currency used in the procedures shall be Japanese and Japanese currency, respectively. -6- (2) Bid Bond: Exempted in accordance with Article 5 of the Kumamoto City Contract Administration Regulations. (3) Contract Bond: As stipulated in Article 22 of the Kumamoto City Contract Administration Regulations, the successful bidder shall pay a contract bond of 10% or more of the contract amount (or the amount obtained by multiplying the contract amount by the planned quantity for unit price contracts) by the time of contract conclusion. However, the payment of the contract bond may be substituted by the provision of interest-bearing national bonds or a guarantee from a financial institution. Furthermore, the contract bond will be waived in the following cases: a. When a performance bond insurance contract with the city as the insured is concluded with an insurance company, and the guarantee certificate is submitted by the time of contract conclusion. b. When a construction performance guarantee contract is concluded between the city and an insurance company commissioned by the successful bidder, and the guarantee certificate is submitted by the time of contract conclusion. c. When the contractor has faithfully fulfilled contracts of a similar type and scale with the national government or local public entities twice or more in the past two years, and submits proof thereof (or a copy of the contract accompanied by documents certifying the proper completion of the contract by the contracting authority). (4) Draft Contract: Available for download on the Kumamoto City website and for viewing at the responsible department (see 2 above). (5) Matters Concerning Application Forms, etc.: a. Failure to submit Application Forms, etc. by the deadline will result in disqualification from bid participation. b. Expenses related to the preparation and submission of Application Forms, etc. shall be borne by the submitter. c. Submitted Application Forms, etc. will not be returned. d. Submitted Application Forms, etc. will not be used for any purpose other than confirming competitive bidding qualifications without the submitter's consent. e. Additional submissions, replacements, or resubmissions of Application Forms, etc. after the deadline are not permitted. f. If false information is found in the Application Forms, etc., these forms will be invalidated, and measures such as cancellation of competitive bidding qualifications, cancellation of bid award, suspension of contract conclusion, or termination of contract may be taken, along with suspension of designation and other measures based on the Suspension of Designation Regulations. (6) If, between the day after the confirmation of competitive bidding qualifications and the bid opening, it is found that a person deemed to have competitive bidding qualifications no longer meets them, the notification of competitive bidding qualification confirmation will be revoked with reasons. The person receiving this revocation notice may request an explanation of the reasons for being deemed to lack competitive bidding qualifications in writing within 5 days (excluding holidays) from the day after receiving the notice. (7) If the successful bidder no longer meets the competitive bidding qualifications stipulated in 4 between the bid award and the contract conclusion, the contract may not be concluded. (8) Submission of Application Forms, etc. and bidding shall be conducted in accordance with the Kumamoto City Construction Competitive Bidding Guidelines.