(Unit Price Contract) Purchase of Automobile Tires (Fire Department)

(Unit Price Contract) Purchase of Automobile Tires (Fire Department) Mayor's Department Bid Announcement We hereby announce that bids will be accepted as follows. Announcement Date: 2026.10.28 Fiscal Year: Reiwa 9 (2027) Bid Number: 200107 Bidding Method: Invited Competitive Bidding (Participant Type) Contract Method: Unit Price Contract Project Name: (Unit Price Contract) Purchase of Automobile Tires (Fire Department) Completion Deadline: April 1, Reiwa 9 to March 31, Reiwa 10 Performance Location: Fire Prevention Division, Fire Department (Comprehensive Firefighting Center) Estimated Price (excluding tax): 1,730,000 yen Bid Period Start Date/Time: 2026.11.02 09:00 Bid Period End Date/Time: 2026.11.05 17:00 Opening Date: 2026.11.06 Opening Time: From 09:00 onwards Category: Vehicles (excluding railway vehicles) Content: Vehicle parts Requesting Department: Fire Department, Fire Prevention Division Bid Participation Qualification: Those listed in the list of qualified bidders for invited competitive bidding (goods) stipulated in Article 22, Paragraph 2 of the Kyoto City Contract Administration Regulations. Bid Participation Qualification (Company Size, etc.): Small and medium-sized enterprises within the city. Bid Participation Qualification (Performance Record): None. Other: Detailed Statement, Specifications This is a unit price contract, but the bid amount input and the determination of the successful bidder will be based on the total price. When determining the successful bidder, the successful bid price will be the amount obtained by adding 10% of the input amount to the input amount (if there is a fraction of less than 0.01 yen, that fraction will be rounded down). Therefore, bidders should enter the total amount (hereinafter referred to as "total price") obtained by multiplying the estimated contract unit price for each item by 100/110 (rounded to 0.01 yen increments) and then multiplying by the estimated quantity for each item (hereinafter referred to as "subtotal"). The determination of the successful bidder will be based on the comparison of these total prices. However, the subtotal for each item shall not exceed the estimated amount in the attached unit price contract request detailed statement. Contracts will be concluded on a unit price basis for each item, using the unit price obtained by dividing each subtotal by the estimated quantity (rounded down to the nearest 0.01 yen if there is a fraction) plus 10% of that amount (rounded up to the nearest 0.01 yen if there is a fraction). If the consumption tax rate changes due to revisions of the Consumption Tax Act, etc., the contract amount will be adjusted by adding or subtracting the consumption tax amount without any special amendment procedures. However, if the consumption tax amount does not change due to transitional measures prescribed by the national government, the handling of such transitional measures shall be followed. ○ Notes on Bid Amounts and Contract Amendments Due to Price Fluctuations During the Contract Period (Items that apply are marked with ■). ■ Even if there are price fluctuations during the contract period for this procurement, contract amendments, including the contract amount, will not be made in principle. Therefore, the bid amount should take into account price fluctuations during the contract period. □ For the second year onwards of the contract period (limited to after 13 months from the contract date), contract amendments will be made only in case of labor cost fluctuations during the contract period, according to the conditions described in the specifications. Therefore, the bid amount should take into account price fluctuations excluding labor cost fluctuations during the contract period. Bid bond is waived. The successful bidder will be the one who can properly fulfill the contents specified in the specifications, etc., and submits the lowest valid bid. The successful bidder must submit a detailed statement for each item. Withdrawal after bidding is not permitted. If the successful bidder fails to conclude the contract, it will be considered a contract withdrawal, and they will be suspended from competitive bidding for 3 months and will be charged a penalty equivalent to 5% of the bid amount. If a person intending to participate in this bid (individual, representative of a corporation, or a person authorized by an individual or representative of a corporation (hereinafter referred to as "representative, etc.")) is the same person as another representative, etc. intending to participate in this bid, only one of them can participate in this bid. If it is found that both the representative, etc. and the same person have submitted bids in this bid, the bids submitted by the representative, etc. and the same person will be invalidated based on Article 6-2, Item 14 of the Kyoto City Contract Administration Regulations, and they will be suspended from competitive bidding. If a successful bidder is determined in this bid, and it is found that the representative, etc. who became the successful bidder is the same person as another representative, etc. who bid in this bid before the contract is concluded, the contract will not be concluded, and they will be suspended from competitive bidding. Successful bidder determination date: November 06, 2026. For bidders who submitted bid data via the internet, an email will be sent to confirm the bidding results on the electronic bidding system. Please check individually. If the successful bidder submitted bid data using a terminal machine, the contracting officer will contact the successful bidder by phone after 10:00 AM on November 06, 2026 (Friday). Bidders other than the successful bidder will be notified of the bidding results orally upon request within 5 days (excluding holidays) from the day after the successful bidder determination date. The bidding results will generally be available for viewing on the contracting department's webpage or in the bid execution results table in the contracting department's office from 1:00 PM on the day after the successful bidder determination date. Bidders who were not successful can request an explanation of the reasons within 5 days (excluding holidays) from the day after the successful bidder determination date. The response will be given orally or in writing (only if the request is in writing and a written notification is requested). The party who wins the bid and becomes the contracting party in this bid (hereinafter referred to as "contractor") shall not procure necessary goods (excluding goods manufactured with the contractor's trademark, hereinafter the same) or services from parties other than the successful bidder who were competitors in this bid (hereinafter referred to as "unsuccessful bidders"). Furthermore, unsuccessful bidders shall not supply necessary goods or services for contract performance to the contractor. However, this does not apply in cases where the contractor procures necessary goods or services from an unsuccessful bidder through a third party, or when it is necessary to procure part of the necessary goods or services from an unsuccessful bidder due to patent rights, other exclusive rights, or other unavoidable circumstances, with the prior written consent of the city. Contract date: April 1, 2027. However, if the budget for this procurement is not approved, the contract will not be concluded. Furthermore, due to Kyoto City's circumstances, the budget for this procurement may not be appropriated or may be reduced. In such cases, the contract may not be concluded with the successful bidder, or the estimated quantity/amount may be significantly reduced before or after the contract conclusion. If the successful bidder incurs any damages due to such non-conclusion or reduction of the contract, the successful bidder shall not claim any compensation from Kyoto City. If there are any changes to the announcement, specifications, etc., or if there are any supplementary matters regarding this bid, they may be posted on the Kyoto City Bidding Information Website on the page for invited competitive bidding announcements (participant type) by the day before the start of the bidding period. Before bidding, please be sure to check if there are any announcements. (Changes or withdrawals of bids will not be permitted due to failure to check announcements, etc.) Matters not specified in this announcement or specifications shall be governed by the Kyoto City Contract Administration Regulations, other ordinances, regulations, guidelines, etc. established by the city, and relevant laws and regulations. Kyoto City Electronic Bidding System Usage Hours, etc. For bidders participating via the internet: 9:00 - 17:00 (excluding holidays). Note: The name on the IC card used must be the same as the representative's name on the "Registered Seal Notification" submitted to the city (or the name of the authorized representative if one is registered). Furthermore, bids will be invalid if they are not accompanied by a valid electronic signature and electronic certificate at the time of arrival of the bid data. For users of bidding terminals installed within the contracting department: 9:00 - 12:00 and 13:00 - 17:00 (excluding holidays). Note: If a terminal user has not obtained a bidding terminal user card, they must apply for and obtain one at least one hour before the end of the bidding period. Bids for equivalent products are not permitted unless specified as possible in the specifications, etc. Contractors who procure goods or services with an estimated price of 80 million yen or more must submit a document declaring their understanding of the importance of initiatives for building a sustainable society, such as SDGs, and their commitment to such initiatives (form posted on the "Kyoto City Bidding Information Website"), or a copy of a certificate of authentication, certification, or award from a system that constitutes the "Kyoto SDGs Network" (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html), attached to the form posted at the URL below, or submit it in person to the contract division within two months after the contract is concluded. (URL of the relevant page on the "Kyoto City Bidding Information Website") https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm Inquiries should be directed to the contracting department. * Holidays refer to holidays of the city as stipulated in Article 1, Paragraph 1 of the Kyoto City Holiday Ordinance. Summer tires 8P 8 pcs Summer tires 107/105 32 pcs Summer tires 8 pcs Studless tires 8P 4 pcs Studless tires 8P 4 pcs Studless tires 107/105 32 pcs Studless tires 4 pcs Contract Conditions 2. Tire replacement work shall be performed by bringing the vehicle (maximum length 6m 60cm, maximum width 2m 20cm, maximum height 2m 92cm, maximum vehicle gross weight 9,000kg) to the supplier's store (within Kyoto City, within approximately 15km in a straight line from the performance location specified in 6 below). However, in emergencies, the supplier shall bring the tires and equipment to the delivery location and perform the work. Used tires generated during replacement shall be removed and disposed of appropriately by the supplier in accordance with the Waste Management and Public Cleansing Act and other relevant laws and regulations. 3. The estimated quantity is based on past performance or forecasts and may increase or decrease due to Kyoto City's circumstances. Kyoto City will not provide any compensation for significant increases or decreases. 4. Tire replacement work costs are included. 6. Delivery Location Address: 94-4 Kami-Toba Tono-Mori Shimo-Kai-no-uchi, Minami-ku, Kyoto City Kyoto City Firefighting Comprehensive Center, Fire Prevention Division 7. Delivery shall be made within 7 days after ordering. (Order date and Saturdays, Sundays, and national holidays (including December 29 to January 3) are not included in the count.) 8. Payment shall be made monthly based on invoices aggregated at the end of each month for completed work. 5. If the designated brand or specifications are discontinued, the successor brand or higher specifications shall be delivered. 9. In case of doubt regarding these specifications or for matters not specified herein, consult with the authorities and receive instructions. 1. Manufacturer, brand, etc. shall be one of the following: Bridgestone, Dunlop, Yokohama, Toyo. New tires manufactured within 1 year from the order date. Unit Price Contract Specifications Project Name: (Unit Price Contract) Purchase of Automobile Tires (Fire Department) Fire Department, Fire Prevention Division (Contact: Nakata, Yota 671-2119) Contract Period: April 1, Reiwa 9 to March 31, Reiwa 10 Item Shape/Dimensions Estimated Quantity 175R14 195/80R15 145R12 195/65R15 195/65R15