Public invitation for tenders (Comprehensive Evaluation and Award Method). Tendered as follows. October 21, 2024. Accounting Officer: Kazuyuki Kawamura, Director, National Hospital Organization Utano Hospital. Procurement Organization Number: 597. Location Number: 26. 1. Procurement Details (1) Item Classification Number: 7 (2) Procurement Name: Rental and Laundry Services for Uniforms, Bedding, etc. (Lump Sum) (3) Specifics of Procurement Name: As per the tender explanation and specifications. (4) Fulfillment Period: From April 1, 2025 to March 31, 2028. (5) Fulfillment Place: National Hospital Organization Utano Hospital. (6) Bidding Method: The successful bid will be determined by a comprehensive evaluation method. Therefore, ① Submit documents for the comprehensive evaluation review. ② The bid amount shall include all costs required for the fulfillment of the procurement name specified in (2) during the fulfillment period specified in (4). For the determination of the successful bid, the amount written on the bid form, plus an amount equivalent to 10 percent of that amount (if there is a fraction of less than 1 yen, that fraction shall be rounded down), will be considered the winning bid price. Therefore, bidders shall write on their bid form an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or tax-exempt businesses for consumption tax. 2. Eligibility for Participation in Tendering (1) Not falling under the provisions of Articles 5 and 6 of the National Hospital Organization Contract Handling Regulations (hereinafter referred to as "Contract Regulations"). (2) Must have Grade "A", "B", or "C" in "Service Offer" for participating in tenders by the Ministry of Health, Labour and Welfare (Unified Qualification for All Ministries and Agencies for FY2025, 2026, and 2027) and possess eligibility for participation in tenders in the Kinki region. (3) Must meet the qualifications specified by the Accounting Officer based on the provisions of Article 4 of the Contract Regulations. (4) Must also satisfy all of the following conditions: ① Have favorable operational results for more than 3 years in both uniform rental services and laundry services. (Submit documentary evidence proving the existence of contract performance results (copies of contracts, etc.).) ② Have no problems in the financial condition, profit and loss condition, and cash flow condition of the corporation, etc. (Submit financial statements for the most recent two fiscal years.) 3. Submission of Proposals and Bids, etc. (1) Place for Submission of Bids, Place for Showing Contract Terms, Place for Distribution of Tender Explanations, and Contact Information: Riho Asano, Staff, Planning Division, National Hospital Organization Utano Hospital, 8 Narutaki Ondoyama-cho, Ukyo-ku, Kyoto-shi, Kyoto-fu, 616-8255. TEL: 075-461-5125 (Ext. 7804). (2) Method of Distribution of Tender Explanations: Tender explanations will be distributed at the place of distribution specified in (1). (3) Deadline for Receipt of Proposals and Bids: December 10, 2024, 5:00 PM. (4) Date and Time and Place of Bid Opening: December 18, 2024, 11:00 AM. Conference Room, National Hospital Organization Utano Hospital. 4. Other (1) Language and Currency to be Used in Contract Procedures: Japanese and Japanese currency. (2) Bid Bond and Contract Deposit: Exempt. (3) Matters Required of Bidders: Those wishing to participate in this public tender must submit a sealed bid form along with documents proving their ability to fulfill the procurement name specified in 1(2) by the deadline for bid submission. Bidders must respond to requests for explanations regarding such documents from the Accounting Officer by the day before the bid opening date. (4) Invalid Bids: Bids submitted by persons not meeting the eligibility criteria for participation in tenders stated in this notice, and bids submitted by those who have not fulfilled the obligations required of bidders, shall be deemed invalid. (5) Requirement for Contract Creation: Required. (6) Method of Determining the Successful Bidder: The successful bidder shall be the one with the highest total score, which is the sum of the bid amount and the evaluation score of the proposal, within the limit of the estimated price established in accordance with Article 21 of the Contract Regulations. After determining the successful bidder, negotiations will be conducted immediately to determine the contract price. (7) For details, refer to the tender explanation. 5. Summary (1) Official in charge of disbursement of the procuring entity: Kazuyuki Kawamura, Director, National Hospital Organization Utano Hospital (2) Classification of the services to be procured: 7 (3) Nature and quantity of the services to be required: Rental and laundry service for uniforms, bed linens and others 1 set (4) Fulfillment period: From April 1, 2027 through March 31, 2030 (5) Fulfillment place: National Hospital Organization Utano Hospital (6) Qualification for participating in the tendering procedures: Suppliers eligible for participating in the proposed tender are those who shall: ① not come under Article 5 and Article 6 of the Regulation concerning Contract for National Hospital Organization (NHO); ② have Grade A, B or C in “Service Offer” for participating in tenders by Ministry of Health, Labour and Welfare (Single qualification for every ministry and agency) for FY2025, FY2026 and FY2027 in Kinki Region; ③ meet the qualification requirements which the Obligating Officer may specify in accordance with Article 4 of the Regulation; ④ satisfy all of the following conditions. ① Have favorable operational results for more than 3 years in both uniform rentals services and laundry services. (Submit documentary evidence proving the existence of contract performance results (copies of contracts, etc.).) ② Have no problems in the financial condition, profit and loss condition and cash flow condition of the corporation, etc. (Submit financial statements for the most recent two fiscal years.) (7) Time-limit for tender: 5:00 P.M. December 10, 2026 (8) Contact point for the notice: Riho Asano, Staff, Accounting Division, National Hospital Organization Utano Hospital, 8, Narutaki ondoyama-cho, Ukyo-ku, Kyoto-shi, Kyoto-fu, 616-8255, Japan. TEL 075-461-5125 ext. 7804
