Wada Water Resources Regeneration Center Electrical Equipment Work

Wada Water Resources Regeneration Center Electrical Equipment Work TENDER ANNOUNCEMENT Work subject to 2-day work week trial (designated by the client) October 27, Reiwa 8 In accordance with the provisions of Article 234, Paragraph 1 of the Local Autonomy Act, we will conclude a contract for construction work through general competitive bidding, and in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act Enforcement Order and Article 4 of the Hiroshima City Contract Regulations, we hereby announce as follows. Mayor of Hiroshima City Kazumi Matsui WORK NAME Wada Water Resources Regeneration Center Electrical Equipment Work WORK LOCATION Wada, Yuge-cho, Saeki Ward WORK OUTLINE Electrical equipment work for manhole pumps Operation control equipment: Lump sum Installation and wiring work: Lump sum * For details, refer to the design drawings and specifications (hereinafter referred to as "design documents etc.") CONSTRUCTION PERIOD From the date of contract signing to June 30, Reiwa 9 ESTIMATED PRICE To be announced after award decision MINIMUM RESERVE PRICE To be announced after award decision TENDER CLASSIFICATION - Tenders for this work are electronic tenders using the Hiroshima City Electronic Bidding System. Furthermore, tenders for this work are limited to the electronic bidding system and do not allow paper bids. - Tender procedures shall be in accordance with the Hiroshima City Electronic Bidding System Usage Agreement and Hiroshima City Electronic Bidding Operation Standards. - This work is subject to electronic lottery. TENDER PARTICIPATION CONDITIONS Applicants must meet all of the following conditions: QUALIFICATIONS - Not falling under Article 167-4 of the Local Autonomy Act Enforcement Order and Article 2 of the Hiroshima City Contract Regulations. - Certified as a Hiroshima City Construction Work Competitive Bidding Participant for Reiwa 7 & 8. - Must have obtained an IC card in the bidder's name and completed user registration for the electronic bidding system. - Other qualification requirements are as per the tender explanation document. CERTIFIED WORK TYPE Electrical Works etc. GRADE CLASSIFICATION ETC. Certified as "D", "B", or "C". BUSINESS OFFICE ETC. Must have its head office in Hiroshima City. * Head office refers to the main business office under the Construction Industry Act. COMPANY CONSTRUCTION EXPERIENCE Must have construction experience in the following works, completed and delivered as the prime contractor since April 1, Heisei 23: - Electrical works with a contract amount (excluding consumption tax etc.) of 50% or more of the city's design amount for this work (excluding consumption tax etc.) * However, for construction experience as a member of a joint venture, the share of investment must be 20% or more. * Limited to experience in the certified work types listed above. AVERAGE ANNUAL COMPLETED CONSTRUCTION VOLUME The average annual completed construction volume for electrical works must be the highest or second highest compared to other work types. However, the average annual completed construction volume for "Other Works" will also be treated as one work type. * The average annual completed construction volume is based on the "Management Scale Evaluation Result Notification / Comprehensive Evaluation Score Notification" with the review standard date within 1 year and 7 months prior to the submission date of the general competitive tender participation qualification application form for this work. TECHNICIAN ① Must be able to assign a chief technician or supervisor for electrical works to the said work. If the contract amount is 45 million yen (tax included) or more, full-time assignment is required. Furthermore, if a supervisor (meaning a supervisor as defined in Article 26, Paragraph 3, Item 2 of the Construction Industry Act, hereinafter the same) who concurrently serves under Special Full-time Rule No. 2 is appointed, an assistant supervisor (meaning a person who assists the duties prescribed in Article 26, Paragraph 4, Paragraph 1 of the same Act performed by the concurrently serving supervisor under Special Full-time Rule No. 2) must be assigned full-time to the said work. However, technicians shall be those prescribed in Article 26, Paragraphs 1 to 5 of the same Act. ② Technicians must have a direct and continuous employment relationship with the bidder at the time of bid opening, and have been employed for 3 months or more prior to the bid opening date. However, for technicians when the contract amount is less than 45 million yen (tax included), they must have a direct and continuous employment relationship with the bidder at the time of bid opening and have been employed since the day before the bid opening date. ③ Concurrent assignment of technicians is permitted within the scope of the conditions described in the tender explanation document, even if full-time assignment is required, provided that the conditions are met. OTHER - Contractors for design work related to this work (Pacific Consultants Co., Ltd.) or construction companies with capital or personnel relations with such contractors cannot participate. - Those who do not meet the tender participation conditions cannot participate. Furthermore, those who cannot be selected in accordance with the provisions of Article 28, Item 2, Items 3 a to o, and Item 5 a of the Hiroshima City Construction Work Competitive Bidding Handling Guidelines cannot participate. - Those who cannot confirm the fulfillment of the obligation to join and pay social insurance (health insurance and employees' pension insurance) and labor insurance (employment insurance) cannot participate (excluding those who are not subject to the obligation to join each insurance). For details, please check the Hiroshima City website (https://www.city.hiroshima.lg.jp/) on the top page under "Information for Businesses" → "Tender/Contract Information" → "Outline of Tender/Contract System" → "Works/Construction Consulting Services" → "Works" → "Systematic Diagram and Confirmation Documents for Social Insurance/Labor Insurance Enrollment etc.". DELIVERY OF TENDER EXPLANATION DOCUMENTS ETC. DELIVERY OF TENDER FORMS ETC. [Delivery of Tender Explanation Documents] Download from the "Details" of this work by searching for this work in "1. General Public Information" → "Direct Search Tender/Quotation Information" on the "2. Procurement Information Public System" of the "Hiroshima City Electronic Procurement System Portal Site" under "Electronic Bidding" → "Tender/Contract Information" → "Information for Businesses" on the top page of the Hiroshima City website (https://www.city.hiroshima.lg.jp/). [Tender Form Acceptance Period] Using the electronic bidding system, from 8:30 AM to 5:00 PM on November 11 (Wednesday) and 12 (Thursday), Reiwa 8 (however, until 4:00 PM on the final day). If unable to send via the electronic bidding system due to unavoidable reasons, submit the tender form along with attached documents in person by 4:00 PM on the final day after submitting the prescribed notification. [Attached Document Acceptance Period] Same as the tender form acceptance period. (However, for those participating in the tender using the electronic bidding system, if the capacity of the attached documents exceeds the capacity specified in Article 11, Paragraph 2 of the Hiroshima City Electronic Bidding Operation Standards, submit in person by 4:00 PM on the final day of the tender form acceptance period.) [Tender Form/Attached Document Acceptance Location] Contracting Department listed below VIEWING OF DESIGN DOCUMENTS ETC. [Viewing Period] From the announcement date to November 12 (Thursday), Reiwa 8, from 8:30 AM to 5:00 PM (however, until 4:00 PM on the final day) (excluding Hiroshima City holidays (days specified in Article 1, Paragraph 1 of the Ordinance Designating Hiroshima City Holidays (Reiwa 3 Hiroshima City Ordinance No. 49), hereinafter the same)). [Viewing/Delivery of Design Documents etc.] On the Hiroshima City website (https://www.city.hiroshima.lg.jp/) top page, under "Information for Businesses" → "Tender/Contract Information" → "Electronic Bidding" → "Hiroshima City Electronic Procurement System Portal Site" → "2. Procurement Information Public System" → "2. User Functions" → "6 Entrance to Hiroshima City Procurement Information Public System (User Functions)" → "To the login screen" → "Hiroshima City Procurement Information Public System (User Functions)", enter your business operator number (5 digits) and password to log in, and download from "Tender/Quotation Information". Please note that the design drawings for this work are attached after being reduced from original size A1 to A3. * When viewing/delivering design documents etc., you need to enter the download password specified in the download confirmation form. * When downloading design documents etc., the "Download Confirmation Form" attached to the procurement information public system must be submitted attached to the qualification application form after bid opening. Furthermore, the "Download Confirmation Form" is issued only during the above viewing period, so please keep it safe. Viewing is also available at the construction site management department listed below. QUESTIONS ETC. REGARDING DESIGN DOCUMENTS [Question Submission Period] From the announcement date to November 2 (Monday), Reiwa 8 (excluding Hiroshima City holidays). [Answer Form Viewing/Delivery Period via System] From November 6 (Friday) to November 12 (Thursday), Reiwa 8, from 8:30 AM to 5:00 PM (however, until 4:00 PM on the final day) (excluding Hiroshima City holidays). [Viewing/Delivery of Questions/Answers Regarding Design Documents etc.] On the Hiroshima City website (https://www.city.hiroshima.lg.jp/) top page, under "Information for Businesses" → "Tender/Contract Information" → "Electronic Bidding" → "Hiroshima City Electronic Procurement System Portal Site" → "2. Procurement Information Public System" → "2. User Functions" → "6 Entrance to Hiroshima City Procurement Information Public System (User Functions)" → "To the login screen" → "Hiroshima City Procurement Information Public System (User Functions)", enter your business operator number (5 digits) and password to log in, and download from "Tender/Quotation Information". Viewing is also available at the construction site management department listed below. BID OPENING DATE ETC. [Bid Opening Date and Time] November 13 (Friday), Reiwa 8, 9:50 AM [Bid Opening Location] Hiroshima City Hall, Main Building 15th Floor, Tender Room [Number of Bids] If there are no bids at or above the minimum reserve price within the range of the estimated price, a second bid will be conducted once by sending a re-bid notice via the electronic bidding system. SUBMISSION OF TENDER PARTICIPATION QUALIFICATION APPLICATION FORMS ETC. [Submission of Application Forms etc.] The lowest bidder must submit after bid opening (as described in Section 7 of the tender explanation document). [Submission Location] Construction site management department listed below NOTIFICATION OF TENDER PARTICIPATION QUALIFICATION RESULTS AND BID RESULTS After confirming tender participation qualifications, the successful bid decision notice will be sent via the electronic bidding system. BID CANCELLATION Bids will be canceled if the fairness of the bidding is compromised due to the actions of a bidder or an error in the ordering party's bidding procedure. INVALID BID Bids submitted by persons who do not meet the tender participation conditions indicated in this tender announcement, bids with false statements in application forms etc., bids that violate tender conditions, and bids from persons whose submitted tender participation qualification application forms cannot be confirmed due to incomplete documents (including incorrect entries) are invalid. OTHER - This tender is a post-bid qualification confirmation type general competitive tender, where participation qualifications are confirmed after bid opening. - This work is subject to separate dismantling etc. and recycling of specified construction materials based on the "Law Concerning the Promotion of Proper Treatment of Industrial Waste" (Law No. 104 of 2000). - For the determination of the successful bidder, the bid price will be the amount entered by the successful bidder in the electronic bidding system or the amount written on the bid form, plus an amount equivalent to 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down), so bidders must enter or write an amount equivalent to 110/100 of their estimated contract desired amount, regardless of whether they are taxable or exempt from consumption tax and local consumption tax. - This work is a trial project for securing a 2-day work week under the "Client-Designated Type". If 4 weeks and 8 days or more cannot be achieved, the contract price will be renegotiated based on the provisions of Article 24 of the Hiroshima City Construction Work Contract Terms and Conditions, depending on the situation. For details, please check the Hiroshima City website (https://www.cit y.hiroshima.lg.jp/) on the top page under "Information for Businesses" → "Urban Development" → "Information and Technology Management of Public Works" → "To Construction Work Contractors" → "Regarding the Trial of 2-Day Work Week in Hiroshima City". - For other conditions, refer to the tender explanation document and "To Those Wishing to Participate in Competitive Bidding for Construction Works". BID BOND Waived CONTRACT GUARANTEE Required (10% or more of the contract amount) CONTRACTING DEPARTMENT Contract Section, Contract Department, Finance Bureau, Hiroshima City, 1-6-34 Kokutaiji-cho, Naka-ku, Hiroshima City (Main Building 15th Floor) (Phone) 082-504-2280 (Email address) keiyaku-koji@city.hiroshima.lg.jp (FAX) 082-504-2612 WORK MANAGEMENT DEPARTMENT Maintenance Section, Sewerage Bureau, Hiroshima City, 2nd Floor, Senda Building, Sewerage Bureau, 6-13 Minami-senda Higashi-cho, Naka-ku, Hiroshima City (Phone) 082-241-9223 (Email address) g-ijika@city.hiroshima.lg.jp (FAX) 082-247-5782 Attachment September 1, Reiwa 7 (2025) Contract Section, Contract Department, Finance Bureau, Hiroshima City Regarding the trial implementation of "Invalid Bid due to Inability to Assign Technician" (Limited to Electrical Works and Machinery Installation Works) Although we do not allow withdrawal of bids after submitting a bid form, we are conducting a trial for electrical works and machinery installation works, which frequently experience tender failures due to technician shortages. Under the condition that the bidder becomes a successful bidder for another project and is unable to assign the planned technician to this bid project, we will invalidate the bid and will not apply the tender participation restriction of not being able to participate in the city's tenders for one month. However, this trial implementation is limited to "Electrical Works" and "Machinery Installation Works" for which the Finance Bureau Contract Department concludes contracts. "Notification of Inability to Assign Technician" Submission Method After bid opening, submit the "Notification of Inability to Assign Technician" (form is on the last page) via email to the construction site management department by the deadline for submitting the tender participation qualification application form, and confirm receipt by phone. Even for electrical works and machinery installation works, those who do not submit the said notification, do not submit a tender participation qualification application form, or submit an incomplete tender participation qualification application form will be restricted from participating in the city's tenders for one month thereafter. Note: The handling shown in the diagram below is limited to "Electrical Works" and "Machinery Installation Works" for which the Contract Department concludes contracts.