Tenders/Regarding the Review Results of the Public Proposal for the Hizen-Kashima Station Area Development Station Square Detailed Design Services Contract
Regarding the Review Results of the Public Proposal for the Hizen-Kashima Station Area Development Station Square Detailed Design Services Contract
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Original title: 肥前鹿島駅周辺整備駅前広場実施設計等業務委託 公募型プロポーザルの審査結果について
About This Opportunity
This is a consulting contract in the architecture and engineering, urban development and housing and transport and logistics sectors. Located in Japan, Asia, this opportunity is open to firms and consortiums.
Published through 官公需 (kkj.go.jp), a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for consulting in the architecture and engineering sector. Consulting assignments are typically evaluated with a strong emphasis on the technical proposal, including the methodology and qualifications of key experts. Shortlisted firms may be invited to submit financial proposals in a second stage. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
Auto-translated from JapaneseHizen-Kashima Station Area Development Station Square Detailed Design Services Contract Public Proposal Implementation Guidelines FY2026 Kashima City 1 Table of Contents 1. Background and Objectives 2. Scope of Work (1) Work Name (2) Client (3) Scope of Work (4) Period of Performance (5) Place of Performance (6) Maximum Proposal Amount 3. Eligibility Requirements (1) Eligibility Requirements (2) Prohibition of Multiple Proposals (3) Prohibition of Membership in Other Proposing Consortia 4. Proposal Schedule 5. Secretariat 6. Implementation Policy and Selection Method for Selecting the Successful Candidate (1) Implementation Policy (2) Confirmation of Eligibility and Selection Method (3) Notification and Publication of Selection Results, etc. 7. Submission Documents and Application Method (1) Submission of Proposal Expression of Intent, etc. (2) Submission of Technical Proposal, etc. (3) First Stage Selection (Document Review of Technical Proposal, etc.) (4) Second Stage Selection (Presentation and Hearing) (5) Procedures for Submitting Inquiries, etc. (6) Withdrawal 8. Evaluation Criteria, etc. (1) Evaluation Items for Personnel (2) Evaluation Items for Technical Proposal (Implementation Policy, Work Flow, etc.) (3) Evaluation Items for Technical Proposal (Evaluation Themes) (4) Appropriateness of Work Cost (5) Unspecified Conditions (6) Method for Determining the Selected Candidate in Case of Tie Scores 9. Disqualification Criteria 10. Contract (1) Contract Procedures (2) Submission of Quotations, etc. (3) Cases Where a Contract is Not Concluded 11. Other Precautions 12. Related Documents, etc. 2 Hizen-Kashima Station Area Development Station Square Detailed Design Services Contract Candidate Selection Public Proposal Implementation Guidelines 1. Background and Objectives (Background) Hizen-Kashima Station is a major station in Kashima City where limited express and local trains stop. However, since FY2022, with the opening of the Kyushu Shinkansen Nishi-Kyushu Route, there has been a significant reduction in limited express train services, leading to changes in passenger numbers and usage patterns. In this context, Kashima City and Saga Prefecture are jointly promoting a project for the development of the Hizen-Kashima Station area to determine its future role as the face of Kashima City and the gateway to public transportation. To date, extensive discussions have been held with citizens and station users to identify current issues, countermeasures, and desired functions for the station and its surrounding area. Since FY2022, Saga Prefecture has taken the lead in the "Station Area Spatial Design Production Services for Hizen-Kashima Station Area Development" (hereinafter referred to as "Area Production Services"), incorporating a perspective from visitors (a broad perspective from both domestic and international viewpoints) to advance the development of the Hizen-Kashima Station area. Within this framework, the Hizen-Kashima Station and its surrounding area, which serves as a hub for transportation and tourism in the southwestern part of the prefecture, has been positioned not merely as a station development but as an area where the authentic value of the Kashima/Tara region can be experienced, serving as a core area to lead both regions in the future as a regional gateway. Furthermore, the Ministry of Land, Infrastructure, Transport and Tourism is promoting initiatives for "comfortable and walkable" townscapes, and Kashima City is a "Walkable Promotion City" that endorses this direction of town development. Efforts to create a "comfortable and walkable townscape" and improve area value in the vicinity of the station have been underway since FY2025. (Objective) In promoting "slow tourism" that allows for the enjoyment of regional resources and authentic value throughout the Kashima/Tara region, Hizen-Kashima Station area aims to become the gateway and a core leading both regions. Furthermore, it aims to become a place that is loved by the community for generations to come, serving as a hub that anyone can freely use and a base for various community-led activities. In addition, efforts are being made to create a walkable (connected) area between the station square and the city center, including the consideration of wayfinding signage. This work, based on the results of the design production services and basic design of the station square, etc., conducted to date, aims to carry out the detailed design of the station square and pocket parks in the city center, taking into account the aforementioned objectives. 2. Scope of Work (1) Work Name: Hizen-Kashima Station Area Development Station Square Detailed Design Services Contract (2) Client: Kashima City (3) Scope of Work: Refer to the attached "Specifications for Hizen-Kashima Station Area Development Station Square Detailed Design Services Contract" (4) Period of Performance: From the contract date until Thursday, September 30, FY2027 (5) Place of Performance: Hizen-Kashima Station Area (6) Maximum Proposal Amount: Within ¥44,418,000 (including consumption tax and local consumption tax). This maximum amount is the amount proposed for the work proposal and is not the contract amount. The contract amount will be determined through consultation with the preferred bidder. Furthermore, since the unit prices for design work, etc. in FY2025 were used to calculate the proposed maximum amount, the contract negotiation will be recalculated using the unit prices for design work, etc. in FY2026. (Considering the recent trend of rising unit prices, a contract amount exceeding the proposed maximum amount is anticipated.) 3. Eligibility Requirements (1) Eligibility Requirements: As per Kashima City Public Notice No. 1, "4. Eligibility Requirements". (2) Prohibition of Multiple Proposals: Each proposer shall submit only one proposal. (3) Prohibition of Membership in Other Proposing Consortia: Persons who are already participating in a proposal or are members of a proposing consortium may not become members of another proposing consortium. 4. Proposal Schedule: As per Kashima City Public Notice No. 1, "3. Proposal Schedule, etc.". 5. Secretariat: Kashima City, Department of Construction and Environment, Hizen-Kashima Station Area Development Promotion Office Postal Code 849-1312 2643-1, Oaza Nofubun, Kashima City, Saga Prefecture TEL: 0954-63-3414 FAX: 0954-63-2313 E-mail: toshi@city.saga-kashima.lg.jp 4 6. Implementation Policy and Selection Method for Selecting the Successful Candidate (1) Implementation Policy: A selection committee for the Hizen-Kashima Station Area Development Station Square Detailed Design Services Contract Candidate will be established to select the successful candidate through a public proposal process. (2) Confirmation of Eligibility and Selection Method: The selection committee's review will be non-public. The selection will be carried out according to the following procedure: ① Confirmation of Eligibility: Prior to the first stage of selection, the eligibility requirements of the proposers for this proposal will be confirmed. Those who do not meet the eligibility requirements will be disqualified. ② First Stage Selection: The selection committee will review the submitted documents (including the technical proposal) based on "8. Evaluation Criteria, etc." and select approximately 5 candidates from among the applicants (hereinafter referred to as "proposers") for a hearing. If there are 5 or fewer applicants, the first stage of selection will not be conducted. ③ Second Stage Selection (Public Presentation and Hearing): The selection committee will conduct a hearing based on the technical proposals, etc. of the candidates selected for the hearing, and will identify one most outstanding candidate (preferred bidder) and one runner-up. (3) Notification and Publication of Selection Results, etc.: The results of the first stage of selection will be notified in writing to all participants. The results of the second stage of selection will be notified in writing to all candidates selected for the hearing, and the preferred bidder and runner-up will be published on the Kashima City website. Proposers may request an explanation of their selection results in writing to the secretariat within 5 days from the date of notification (excluding Saturdays, Sundays, and holidays, from 9:00 AM to 5:00 PM). 7. Application Method and Submission Documents (1) Submission of Proposal Expression of Intent, etc. ① Submission Deadline: Tuesday, March 3, FY2026. For hand-delivery or delivery services, documents must arrive by 5:00 PM on the submission deadline. For mail, the postmark date is valid, but documents must arrive by 5:00 PM the following day. ② Submission Address: Hizen-Kashima Station Area Development Promotion Office, Department of Construction and Environment, Kashima City Hall ③ Submission Method: Mail, delivery service (registered mail with delivery confirmation, etc., limited to methods that allow specifying the delivery date and provide delivery records), or hand-delivery. Clearly mark "Proposal Expression of Intent Documents Enclosed" on the envelope. ④ Submission Documents: As per the table below <> Document Name Format Size Quantity 1. Proposal Expression of Intent Form 1 A4 1 copy 2. Consortium Formation Agreement *1 Form 2 A4 1 copy 3. Company Profile Form 3 A4 1 copy 4. Eligibility Confirmation Form 4 A4 1 copy 5. Chief Manager Qualification and Experience Confirmation Form 5-1 A4 1 copy 6. Chief Manager Qualification Certificate -- -- 1 copy 7. Review Manager Qualification Certificate -- -- 1 copy 8. Class 1 Architect Qualification Certificate -- -- 1 copy 9. Tax Payment Certificate (Certificate showing no arrears in all national, prefectural, and municipal taxes payable in the location of the proposer) *2 -- -- 1 copy 10. Copy of Corporate Registration Certificate (all items, within 3 months of issuance) *2 -- -- 1 copy 11. Submission Document Checklist for Application Form 10 A4 1 copy 12. CD-ROM containing PDF data of items 1-11 above -- -- 1 disc *1 The Consortium Formation Agreement shall be submitted as necessary. *2 Items 9-10 above may be omitted for those registered in Kashima City's designated contractor list. However, submit a document in free format stating that you are registered. ⑤ Notes: Proposers must fill in the required information and affix their signature and seal to the submitted documents, and attach all supporting documents in the specified quantities. Please note that incomplete submissions will not be accepted. Refer to the "Forms Collection" to be published separately for instructions on how to fill out the submission documents. ⑥ Confirmation Result Notification: The results of the eligibility confirmation will be notified in writing on Friday, March 6, FY2026. 6 (2) Submission of Technical Proposal, etc. ① Submission Deadline: Tuesday, March 24, FY2026. For hand-delivery or delivery services, documents must arrive by 5:00 PM on the submission deadline. For mail, the postmark date is valid, but documents must arrive by 5:00 PM the following day. ② Submission Address: Hizen-Kashima Station Area Development Promotion Office, Department of Construction and Environment, Kashima City Hall ③ Submission Method: Mail, delivery service (registered mail with delivery confirmation, etc., limited to methods that allow specifying the delivery date and provide delivery records), or hand-delivery. Clearly mark "Technical Proposal Documents Enclosed" on the envelope. ④ Submission Documents: As per the table below <> Document Name Format Size Quantity 1. Technical Proposal Submission Form 7 A4 1 copy 2. Technical Proposal -- A3 * 3 pages maximum 10 copies 3. Chief Manager's Work Experience Confirmation Documents *1 -- -- 1 copy 4. Technical Staff (Civil Engineering) Qualification/Experience Confirmation Form 5-2 A4 1 copy 5. Technical Staff (Landscaping) Qualification/Experience Confirmation Form 5-3 A4 1 copy 6. Technical Staff (Architecture) Qualification/Experience Confirmation Form 5-4 A4 1 copy 7. Technical Staff (Utilization) Experience Confirmation Form 5-5 A4 1 copy 8. Qualification Certificates of Each Technical Staff -- -- 1 copy 9. Work Experience Confirmation Documents of Technical Staff *1 -- A4 1 copy 10. Description of Experience in Similar Work, etc. *2 Form 6 A4 10 copies 11. Price Proposal Form *3 Form 8 A4 1 copy 12. Hearing Attendee Report Form 9 A4 1 copy 13. Submission Document Checklist for Technical Proposal, etc. Form 11 A4 1 copy 14. CD-ROM containing PDF data of items 1-13 above -- -- 1 disc *1 For items 3 and 9 above, attach documents that confirm the experience, such as copies of certificates from the client, copies of contracts (including specifications and drawings that confirm the experience). Mark the relevant sections of the experience with a highlighter, etc. However, if arrivals are on the same day and at the same time, the order will be determined by the alphabetical order of the proposer's name. - Presentation time: within 20 minutes, Hearing time: approx. 30 minutes. - Hearing attendees may not enter the room except during their scheduled time. - The Chief Manager must attend the hearing, and up to 4 additional technical staff (total of 5 people) may attend. - The main speaker for the presentation shall be the Chief Manager. - The presentation content shall be based on the explanation of the technical proposal. - Only selection committee members may ask questions. - For the presentation, only the submitted technical proposal (enlarged or displayed via projector) may be used. - The proposer must bring their own computer and video connection cable for presentations using a projector. The secretariat will provide a screen (approx. 90 inches). The secretariat will also provide projectors and extension cords, but proposers may bring their own. The projector provided by the secretariat is an EPSON LCD PROJECTOR EB-W10. - Proposers must conceal their company name during the presentation and explanation for the review. 9. Procedures for Submitting Inquiries, etc.