[Tender Notice][Public Proposal] Proposal for the Contract for the Revision of Kumamoto City Greenery Master Plan

[Tender Notice][Public Proposal] Proposal for the Contract for the Revision of Kumamoto City Greenery Master Plan - 1 -Midori Seisaku Hatsugyo No. 161 September 14, Reiwa 8 (2026) In order to carry out procedures by public proposal method, the following is announced. Mayor of Kumamoto City Kazushi Onishi 1. Business Overview (1) Business Name Contract for the Revision of Kumamoto City Greenery Master Plan (2) Purpose The purpose of this business is to provide support for reviewing the Kumamoto City Greenery Master Plan (hereinafter referred to as the "Current Plan"), which was formulated in March Reiwa 3, in response to revisions of relevant laws and regulations, formulation of national basic policies, and changes in social conditions. In carrying out the business, quantitative analysis of the distribution of existing green spaces and related business achievements, and network analysis of flowers and greenery in the city will be conducted to examine sustainable and strategic policy directions from the perspectives of climate change countermeasures, biodiversity conservation, and improvement of Well-being. (3) Place of Performance Within the entire city of Kumamoto (4) Business Description As per Attachment 1 "Basic Specifications" (5) Period of Performance From the contract signing date to March 31, Reiwa 9 (2027). However, upon approval of the carry-over at the first regular city council meeting in Reiwa 9 (2027), it will be extended to February 28, Reiwa 10 (2028), which is the appropriate performance period. )(6) Proposal Upper Limit Amount ¥7,700,000 (including consumption tax and local consumption tax) or less. * Proposals exceeding this upper limit, regardless of the content of the proposal, will be considered invalid. 2. Contact Division 7F, Kumamoto City Hall, 1-1 Tetori Honcho, Chuo-ku, Kumamoto City, 860-8601 Kumamoto City Urban Development Bureau Forested City Promotion Department Greenery Policy Division Phone 096-328-2523 (Direct) Email midoriseisaku@city.kumamoto.lg.jp - 2 -3. Schedule Monday, September 14, Reiwa 8 Announcement, Website Release Distribution of related documents and other materials Start of question reception Thursday, September 24, 5:00 PM Submission deadline for statement of participation Deadline for submission of written questions Friday, September 25 Notification of participation qualification October 1 (Thursday) Response to questions (consolidated response) October 5 (Monday) Deadline for submission of technical proposals October 14 (Wednesday) Scheduled Hearing and Review Committee October 14 (Wednesday) Scheduled Notification of review results 4. Eligibility Requirements All of the following conditions must be met. ① When participating as a single entity (1) Must have submitted the Kumamoto City Business Consignment Contract, etc. Competitive Bidding Participation Qualification Application Form and be registered in the list of qualified bidders stipulated in Article 5 of the Guidelines on Qualifications, etc. of Bidders for Competitive Bidding for Kumamoto City Business Consignment Contracts, etc. (Reiwa 20 Announcement No. 731). (2) Not falling under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act (Reiwa 22 Cabinet Order No. 16). (3) If an application for commencement of rehabilitation proceedings under Article 17 of the Corporate Reorganization Act (Reiwa 14 Law No. 154) or an application for commencement of rehabilitation proceedings under Article 21 of the Civil Rehabilitation Act (Reiwa 11 Law No. 225) has been filed, a decision to approve the rehabilitation plan or rehabilitation plan must have been made, respectively. (4) Not falling under the provisions of Article 3, Item 1 of the Guidelines for Exclusion of Violent Groups, etc. from Contracts Concluded with Kumamoto City (Reiwa 18 Announcement No. 105). (5) Not within the period of disqualification based on the Guidelines for Disqualification Measures, etc. for Procurement of Goods and Business Consignment Contracts, etc. Concluded with Kumamoto City (Reiwa 21 Announcement No. 199; hereinafter referred to as the "Disqualification Guidelines"). (6) No arrears in consumption tax, local consumption tax, or city taxes of this city. (7) Engaged in the business related to the contract for this proposal as a business. (8) Not a person who has committed a breach of contract or dishonest act in a contract with this city within the past three years and is deemed unsuitable as a contract counterparty by the Mayor. (9) Compliance with this Ordinance, such as submitting a letter of commitment based on Article 8 of the Kumamoto City Public Contract Ordinance (Reiwa 7 Ordinance No. 54). (10) If participating in this proposal as a business cooperative (a business cooperative as defined in Article 3 of the Small and Medium-sized Enterprise Cooperatives Act (Reiwa 24 Law No. 181). (hereinafter the same), its members cannot participate as a single entity by submitting a statement of participation. When participating in this proposal as a business cooperative, the member responsible for the business must also meet the requirements of (5). (11) Must have experience in the formulation/revision of greenery master plans or greenery coverage ratio surveys, which were directly contracted from national or local governments, special corporations, local public corporations, etc., and completed after Reiwa 28 (2016). In addition, business related to greenery coverage ratio surveys shall include all of the following: A Survey of the current state of green coverage area using aerial photograph data B Calculation and consideration/analysis of greenery coverage ratio based on the above survey results ② When participating as a joint venture A All members must meet all the conditions stipulated in ① (1) to (10). B One or more of the members must satisfy ① (11). 5. Distribution of Proposal Implementation Guidelines and Related Documents (1) Distribution Method In addition to posting on the Kumamoto City website, it will be distributed at the contact division (2) if desired. Distribution by mail or electronic transmission (fax, email, etc.) will not be provided. (2) Distribution Period From Monday, September 14, Reiwa 8 to Friday, September 25, Reiwa 8, from 8:30 AM to 5:00 PM (excluding city holidays as stipulated in Article 1 of the Ordinance on Special Provisions for Kumamoto City Holidays and Deadlines (Reiwa 1 Ordinance No. 32)). 6. Submission of Statement of Participation, etc. Those who wish to participate must submit the "Statement of Participation" and other necessary documents (hereinafter referred to as "Statement of Participation, etc.") as follows. (1) Documents to be Submitted Submit the following documents. A Statement of Participation (Form No. 1) 1 copy B Statement of Qualification Review (Form No. 2) 1 copy C Record of Similar Business Experience of Bidders (Form No. 3) 1 copy (2) Submission Deadline Thursday, September 24, Reiwa 8, 5:00 PM (3) Submission Destination Contact Division (2) (4) Submission Method Submit by hand, mail, or email, etc. A For hand delivery, from 8:30 AM to 5:00 PM on business days (excluding holidays). - 4 -B For mail, use a method that leaves a delivery record, such as registered mail or certified mail. Mail sent by methods that do not leave a delivery record will not be accepted. Must arrive by the above submission deadline. Loss or delay due to unforeseen accidents will not be considered. C If submitting by email, be sure to confirm receipt by phone. (5) Precautions Forms should be filled out at the time of submission of the Statement of Participation, etc. If participating in this proposal as a business cooperative, fill in the section for "Name of Member Responsible for Business" in the Statement of Qualification Review (Form No. 2). If it is difficult to identify the member responsible for the business, multiple candidate members may be listed. In this case, if even one of these members does not meet the requirements stipulated in 4 (5), participation qualification will be denied. (6) Notification of Determination of Participation Qualification Qualification for participation will be determined as of the submission deadline for the Statement of Participation, etc., and all parties who have submitted a Statement of Participation will be notified of the results of the qualification review in writing. (Those who have received notification of qualification determination are hereinafter referred to as "Proposal Participants") (7) Withdrawal If you wish to withdraw after submitting the Statement of Participation, please submit a written notice (free format). 7. Explanation of Reasons for Disqualification (1) Those who have received notification of disqualification may request an explanation of the reasons for disqualification from the Mayor in writing (free format) within 7 days (excluding holidays) from the day after the notification date. (2) If an explanation is requested, the Mayor shall respond in writing to the person who requested the explanation within 5 days (excluding holidays) from the day after the last day on which the explanation can be requested. 8. Information Session No information sessions or similar events will be held for this public proposal. 9. Questions Regarding Specifications, etc. (1) If you have any questions regarding the specifications, etc., please submit a written question as follows. A Submission Method Submit in writing (Form No. 4) by hand or email. However, if submitting by email, be sure to confirm receipt by phone. B Submission Period From Monday, September 14, Reiwa 8 to Thursday, September 24, Reiwa 8 (excluding holidays), from 8:30 AM to 5:00 PM C Submission Destination Contact Division (2) The answers to the written questions in (1) will be made available for viewing as follows. It will also be posted on the Kumamoto City website. A Viewing Period Starting by Thursday, October 1, Reiwa 8, until Tuesday, October 13, Reiwa 8. B Viewing Location Contact Division 10. Measures When There is Only One Proposal Participant If there is only one participant, a new announcement will be made and the submission deadline for the Statement of Participation, etc. will be extended. In this case, the participation qualifications for the project or the performance period may be changed as necessary. 11. Submission of Technical Proposal, etc. Those who have been confirmed to have participation qualifications by the notification in 6 (6) shall submit the technical proposal, etc. according to the following method. (1) Documents to be Submitted A Technical Proposal Submission Form (Form No. 5) 1 copy B Technical Proposal Cover Sheet (Form No. 6) Original 1 copy, Copies 6 copies C Business Implementation System Form (Form No. 7-1, 7-2) Original 1 copy, Copies 6 copies D Assigned Personnel Form (Site Manager) (Form No. 8) Original 1 copy, Copies 6 copies E Assigned Personnel Form (Staff) (Form No. 9) Original 1 copy, Copies 6 copies F Quotation (with breakdown (up to items listed in reference specifications), free format) Original 1 copy, Copies 6 copies G Technical Proposal (A3, landscape, within 2 pages) Original 1 copy, Copies 6 copies Note) The amount in the quotation must be within the amount specified in 1 (5), including tax. Proposers who submit quotations exceeding this amount will be disqualified. "Required Items for Proposal Submission" ① Business Implementation System Describe the business implementation system for carrying out this business, including its features and innovations. ② [Theme 1] "Initiatives for the Next 5 Years Based on National Basic Policy" Based on the "Greenery Basic Policy" indicated by the national government, propose priority measures and their direction for the next 5 years, considering the characteristics and challenges of this city. Also, propose a plan for setting goals and managing progress to enhance the effectiveness of the plan. ③ [Theme 2] "On Methods for Analyzing the Current Situation for Strategic Initiative Development" Propose methods for analyzing the current situation to accurately grasp the current state and challenges of greenery in this city and to lead to effective and strategic policy development. In addition, propose objective and effective analysis methods and their utilization, including statistical data, GIS, questionnaire surveys, and confirmation of consistency with existing plans. ④ [Theme 3] "On Systems and Methods for Accelerating Citizen Collaboration" Propose systems and methods for promoting collaboration and cooperation with diverse stakeholders such as citizens, community groups, companies, and educational institutions to sustainably promote initiatives related to greenery conservation, creation, and utilization. In particular, propose mechanisms that lead to increased citizen participation and continuity of activities, and effective information dissemination and networking methods among stakeholders. (2) Precautions for Preparing Technical Proposals Prepare the technical proposal with attention to the following points, ensuring that the content can be reliably implemented and sufficiently contributes to the achievement of the business objectives. A Image sketches, photographs, etc. may be used to supplement the text. B The technical proposal must be A3, landscape, and within 2 pages. C Corrections, additions, or resubmissions of the technical proposal after submission will not be permitted. (3) Specifications and Number of Copies of Documents to be Submitted A The paper size for all documents shall be A4, left-bound, landscape. If there are documents larger than A4 size, fold them to A4 size. B (1) A to F (original) shall be submitted without binding. C For the 6 copies of (1) B to F, process them so that the company name cannot be identified (e.g., leave the company name blank), and then compile them in the order of Technical Proposal Cover Sheet (Participant ID to be written), Business Implementation System Form, Assigned Personnel Form (Site Manager), Assigned Personnel Form (Staff), Quotation, and Technical Proposal, and submit 6 copies. (4) Submission Deadline Monday, October 5, Reiwa 8, 5:00 PM (5) Submission Destination Contact Division (2) (6) Submission Method Submit by hand or mail. A For hand delivery, from 8:30 AM to 5:00 PM on business days (excluding holidays). - 7 -(7) Withdrawal If you wish to withdraw after submitting the technical proposal, please submit a written notice. 12. Review and Selection of Contract Counterparty Candidate The review and selection of the contract counterparty candidate will be conducted by the "Reiwa 8 Kumamoto City Greenery Master Plan Revision Contract Review Committee" (hereinafter referred to as the "Review Committee") established by Kumamoto City. Note that the review and hearing will be non-public. (1) Conduct of Hearing for Review A Scheduled for Wednesday, October 14, Reiwa 8, but detailed schedule, etc. will be notified separately to proposal participants. Note that the order of hearings will be based on the order of receipt of technical proposals. B Up to 3 people may attend, and the assigned site manager for this business must attend. C The hearing is scheduled for approximately 20 minutes per party (10 minutes for explanation, 10 minutes for Q&A), and will be conducted individually in sequence. D Use of PowerPoint, etc. is permitted, but all equipment other than the screen and projector must be brought by the proposal participant. E Failure to attend the hearing without a valid reason will render the proposal invalid. However, if the Mayor deems it unavoidable due to reasons such as bad weather or an accident of the scheduled attendee, and the hearing can be conducted within the scope that does not hinder the proposal procedure, a hearing will be held at a date and time designated by the Mayor again. If it is deemed difficult to conduct the hearing, etc. within the scope that does not hinder the proposal procedure, all hearing items for the proposal participant will be treated as 0 points. (2) Evaluation Criteria for Selecting the Contractor Candidate As per Attachment 2 "Minimum Items to be Included in Proposal" and Attachment 3 "Evaluation Criteria for Selecting the Contractor Candidate". (3) Selection of Contract Counterparty Candidate A From among the proposal participants, the proposer with the highest total evaluation score will be selected as the contract counterparty candidate based on the review by the Review Committee. However, if there are multiple highest scorers, the Review Committee will discuss and decide. 2. T: [Tender Notice] Kumamoto City Minami Ward Maruyama Pond Hazard Map Creation Service Contract D: [Tender Notice] Kumamoto City Minami Ward Maruyama Pond Hazard Map Creation Service Contract Seinan Kiseihatsu No. 234 September 14, Reiwa 8 (2026) The following conditional general competitive tender will be held, and pursuant to Article 167-6, Paragraph 1 of the Local Autonomy Act (Reiwa 22 Cabinet Order No. 16) and Article 3 of the Kumamoto City Contract Administration Regulations (Reiwa 39 Regulations No. 7), notice is hereby given. Mayor of Kumamoto City Kazushi Onishi 1. Matters Subject to Competitive Tender (1) Service Contract Name Kumamoto City Minami Ward Maruyama Pond Hazard Map Creation Service Contract (2) Purpose and Overview This service aims to create a pond inundation hazard map by conducting flood analysis assuming a scenario where a pond collapses due to an earthquake of the same magnitude as the Kumamoto Earthquake that occurred in April Reiwa 28. Furthermore, based on the results of the flood analysis, the purpose is to inform local residents about predicted damage, inundation areas, and evacuation sites in the event of a pond breach, and to create a pond hazard map that provides guidelines for appropriate evacuation activities. A Target Pond 1 location B Creation of inundation hazard map by flood analysis 1 set C Creation of hazard map based on inundation hazard map 1 set * Refer to the specifications for details. (3) Place of Performance Within Tsukahara, Jonan-machi, Minami-ku, Kumamoto City (4) Period of Performance From October 29, Reiwa 8 (2026) to March 5, Reiwa 9 (2027) 2. Department in Charge 2-7-1 Kojima, Nishi-ku, Kumamoto City, 861-5292 Kumamoto City Agriculture, Forestry and Fisheries Bureau Southwest Agriculture Promotion Center Infrastructure Development Division Phone 096-329-1168 (Direct) Fax 096-329-1326 Email seinanbukibanseibi@city.kumamoto.lg.jp 3. Type of Tender Procedure This project will be tendered by first confirming the necessary qualifications for participants in the conditional general competitive tender (hereinafter referred to as "Competitive Tender Qualifications") and then determining the successful bidder based on the results of tenders submitted by those recognized as having Competitive Tender Qualifications. 4. Competitive Tender Qualifications All of the following conditions must be met. (1) Must have submitted the Kumamoto City Business Consignment Contract, etc. Competitive Bidding Participation Qualification Application Form and be registered in the list of qualified bidders stipulated in Article 5 of the Guidelines on Qualifications, etc. of Bidders for Competitive Bidding for Kumamoto City Business Consignment Contracts, etc. (Reiwa 20 Announcement No. 731). Furthermore, must be registered in the industry categories of Category 1 "Survey Services" and Category 2 "Other Survey" services. (2) Not falling under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act. (3) If an application for commencement of rehabilitation proceedings under Article 17 of the Corporate Reorganization Act (Reiwa 14 Law No. 154) or an application for commencement of rehabilitation proceedings under Article 21 of the Civil Rehabilitation Act (Reiwa 11 Law No. 225) has been filed, a decision to approve the rehabilitation plan or rehabilitation plan must have been made, respectively. (4) Not falling under the provisions of Article 3, Item 1 of the Guidelines for Exclusion of Violent Groups, etc. from Contracts Concluded with Kumamoto City (Reiwa 18 Announcement No. 105). (5) Not within the period of disqualification based on the Guidelines for Disqualification Measures, etc. for Procurement of Goods and Business Consignment Contracts, etc. Concluded with Kumamoto City (Reiwa 21 Announcement No. 199; hereinafter referred to as the "Disqualification Guidelines"). (6) No arrears in consumption tax, local consumption tax, or city taxes of this city. (7) Engaged in the business related to the contract for this competitive tender as a business. (8) Not a person who has committed a breach of contract or dishonest act in a contract with this city within the past three years and is deemed unsuitable as a contract counterparty by the Mayor. (9) Compliance with this Ordinance, such as submitting a letter of commitment based on Article 8 of the Kumamoto City Public Contract Ordinance (Reiwa 7 Ordinance No. 54). (10) Must have experience in service contracts for hazard map creation (creation of inundation hazard maps) directly contracted from national or local governments, which were completed after Reiwa 28 (2016). (11) Must have a head office or branch office, etc. within Kumamoto City. (12) Must be able to appoint a certified geospatial information specialist (Class 1 GIS) or a technician with equivalent qualifications and experience (employed for 3 months or more) who is based in a branch office within Kyushu as the management engineer. (13) Must be able to appoint a certified comprehensive spatial information manager (employed for 3 months or more) who is based in a branch office within Kyushu as the review engineer. (14) If participating in this competitive tender as a business cooperative (a business cooperative as defined in Article 3 of the Small and Medium-sized Enterprise Cooperatives Act (Reiwa 24 Law No. 181). (hereinafter the same), its members cannot participate as a single entity by submitting a confirmation application for competitive tender qualifications. When participating in this competitive tender as a business cooperative, the member responsible for the business must also meet all the requirements of (5). 5. Application Procedures, etc. (1) Application Form, Specifications, etc. Delivery Period and Method From Monday, September 14, Reiwa 8 (2026) to Thursday, October 22, Reiwa 8 (2026). Posted on the Kumamoto City website, and distributed at the department in charge (2) upon request (distribution at the department in charge excludes city holidays as stipulated in Article 1 of the Ordinance on Special Provisions for Kumamoto City Holidays and Deadlines (Reiwa 1 Ordinance No. 32); hereinafter referred to as "holidays"). Delivery by mail or electronic transmission (fax, email, etc.) will not be provided. Distribution at the department in charge is from 9:00 AM to 5:00 PM. Downloadable from the Kumamoto City website during its operating hours. Specifications and other design documents will be available for viewing at the department in charge (2) until the tender date. (2) Application Form, etc. Submission Method, etc. Those who wish to participate in this tender must submit a confirmation application for competitive tender qualifications, a statement of competitive tender qualification review, and other necessary documents (hereinafter referred to as "Application Form, etc.") and obtain confirmation from the Mayor regarding their competitive tender qualifications. The submission method, etc. shall be as follows. A Documents and Submission Method Submit by hand, mail, or electronic transmission (fax, email, etc.). If submitting by mail, use a method that leaves a delivery record, such as registered mail or certified mail. Mail sent by methods that do not leave a delivery record will not be accepted. If submitting by electronic transmission (fax, email, etc.), be sure to confirm receipt by phone. (a) Confirmation Application for Competitive Tender Qualifications (Form No. 1) (b) Statement of Competitive Tender Qualification Review (Form No. 2) (c) Record of Similar Business Experience of Bidders (Form No. 3) (Similar business experience must have been completed by the submission date of the application form, etc.) (d) Copy of contract certificate for similar business experience (required) If the possession of similar business experience cannot be determined solely from this, supplement with other verifiable documents (drawings, design documents such as specifications, or certificates from the ordering party, etc.). (e) Status of qualifications, etc. of management engineer and review engineer (Form No. 4) (f) Copy of qualification certificate, etc. proving that the management engineer is based in a branch office within Kyushu and is a certified geospatial information specialist (Class 1 GIS) or a technician with equivalent qualifications and experience (employed for 3 months or more). (g) Copy of qualification certificate, etc. proving that the review engineer is based in a branch office within Kyushu and is a certified comprehensive spatial information manager (employed for 3 months or more). B Submission Deadline Wednesday, September 30, Reiwa 8 (2026), 5:00 PM If submitting by mail, it must arrive by Wednesday, September 30, Reiwa 8 (2026). Furthermore, loss or delay due to unforeseen accidents will not be considered. If submitting by electronic transmission (fax, email, etc.), confirm receipt by the submission deadline. C Number of Copies to Submit 1 copy. D Submission Destination (a) For hand delivery or electronic transmission (fax, email, etc.): Department in Charge (2) (b) For mail: To the Mayor of Kumamoto City (Southwest Agriculture Promotion Center Infrastructure Development Division, Kumamoto City Agriculture, Forestry and Fisheries Bureau), 2-7-1 Kojima, Nishi-ku, Kumamoto City, 861-5292. Also, clearly state the "Service Contract Name" and "Confirmation Application for Competitive Tender Qualifications Enclosed" on the surface of the envelope. E Precautions (a) Forms should be filled out at the time of submission of the application form, etc. (b) If the documents in A (d) and (f) (g) are not attached, the experience or qualification will not be recognized. Also, if the similar business experience cannot be determined from the documents submitted in A (d), the experience will not be recognized. (c) In Form No. 4 "Status of Qualifications, etc. of Management Engineer and Review Engineer", if it is difficult to identify the designated responsible person, multiple candidates may be listed (submit copies of qualification certificates, etc. for all candidates in A (f) and (g)). In this case, if even one of them does not meet the requirements stipulated in 4 (12) or (13), the competitive tender qualification will be denied. (d) If participating in this competitive tender as a business cooperative, fill in the section for "Name of Member Responsible for Business" in the Confirmation Application for Competitive Tender Qualifications (Form No. 2). If it is difficult to identify the member responsible for the business, multiple candidate members may be listed. In this case, if even one of these members does not meet the requirements stipulated in 4 (14), the competitive tender qualification will be denied. (3) Confirmation of competitive tender qualifications will be conducted as of the submission deadline for the application form, etc., and the results (including reasons if deemed not to have competitive tender qualifications) will be notified in writing. 6. Explanation of Reasons for Disqualification (1) Those who have received notification of disqualification may request an explanation of the reasons for disqualification from the Mayor in writing (free format) within 7 days (excluding holidays) from the day after the notification date. (2) If an explanation is requested, the Mayor shall respond in writing to the person who requested the explanation within 5 days (excluding holidays) from the day after the last day on which the explanation can be requested. 7. Tender Information Session No tender information session will be held. 8. Questions Regarding Specifications, etc. (1) If you have any questions regarding the specifications, etc., please submit a written question as follows. A Submission Method Submit in writing (free format) by hand, fax, or email. However, if submitting by fax or email, be sure to confirm receipt by phone. B Submission Period From Monday, September 14, Reiwa 8 (2026) to Wednesday, October 14, Reiwa 8 (2026) (excluding holidays), from 9:00 AM to 5:00 PM. C Submission Destination Department in Charge (2) The answers to the written questions in (1) will be made available for viewing as follows. It will also be posted on the Kumamoto City website. A Viewing Period Starting by Monday, September 14, Reiwa 8 (2026), until Thursday, October 22, Reiwa 8 (2026). B Viewing Location Department in Charge 9. Measures When There is Only One Tender Participant If there is only one tender participant, a new announcement will be made and the submission deadline for the application form, etc. will be extended. In this case, the competitive tender qualifications for the project or the performance period may be changed as necessary. 10. Tender, etc. (1) Those who have been confirmed to have competitive tender qualifications by the notification in 5 (3) shall submit the tender form according to the following method. A Tender Date and Time Thursday, October 22, Reiwa 8 (2026), 2:00 PM B Tender Location 101 Conference Room, 1st Floor, Kumamoto City Nishi Ward Office, 2-7-1 Kojima, Nishi-ku, Kumamoto City, 861-5292. C Tender Method Tenders must be submitted by hand. Tenders by mail or electronic transmission (fax, email, etc.) will not be accepted. If a tender agent submits by hand, a letter of attorney must be submitted separately. (2) For the determination of the successful bidder, the amount obtained by adding 10/100 of the amount written on the tender form to that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down) will be the successful bid price. Therefore, bidders, regardless of whether they are taxable or exempt from consumption and local consumption tax, must write the amount equivalent to 100/110 of their estimated contract amount on the tender form. (3) The number of tender execution rounds shall be up to 2 times (submission of tender forms for the second and subsequent rounds will be instructed separately). (4) After submitting the tender form, it cannot be exchanged or canceled, regardless of whether it is before or after the opening of bids. (5) If it is recognized that one tender participant has made multiple tenders, the bids will be opened for confirmation, and all tender forms will be invalidated. (6) In addition to the provisions of Article 7 of the Kumamoto City Construction Competitive Tender Rules (Reiwa 2 Announcement No. 107), tenders submitted by persons who have made false statements in their application forms, etc. will be invalidated, and the award decision will be canceled if the successful bidder is one who made an invalid tender. Furthermore, even if a person has been confirmed to have competitive tender qualifications, if they no longer meet the competitive tender qualifications stipulated in 4 at the time of award decision, they will be deemed to be a person without competitive tender qualifications. (7) Invalidated tender forms will not be returned. 11. Method of Determining the Successful Bidder (1) The bidder who submits the lowest price within the limit of the estimated price shall be determined as the successful bidder. (2) If there are two or more bidders who submit the same lowest price, the successful bidder will be determined by drawing lots. (3) No minimum reserve price will be set. 12. Other Precautions (1) The language and currency used in the procedures shall be Japanese and Japanese currency only. (2) Tender Security Waived in accordance with Article 5 of the Kumamoto City Contract Administration Regulations. (3) Contract Security The successful bidder shall pay a contract security of 10% or more of the contract amount (for unit price contracts, the amount obtained by multiplying the contract amount by the estimated quantity) by the time of contract signing, in accordance with Article 22 of the Kumamoto City Contract Administration Regulations. However, payment of contract security can be substituted by providing interest-bearing government bonds or a guarantee from a financial institution. Furthermore, contract security will be waived in the following cases. A When a performance guarantee insurance contract with the city as the insured is concluded with an insurance company, and the guarantee certificate is submitted by the time of contract signing. B When a construction performance guarantee contract is concluded between the city and an insurance company commissioned by the successful bidder, and the guarantee certificate is submitted by the time of contract signing. C When, in the past two years, contracts of substantially the same type and scale have been faithfully performed twice or more with a national or local government, and a certificate from the ordering party (or a copy of the contract with a document certifying the proper completion of the contract by the ordering party attached) is submitted as proof. (4) Draft Contract Posted on the Kumamoto City website and available for viewing at the department in charge (2). (5) Matters Related to Application Forms, etc. A Failure to submit the application form, etc. by the submission deadline will result in the applicant not being recognized as a tender participant. 3. T: NFDI4Storage D: Geographically distributed object storage system to be installed across multiple universities. 4. T: Casablanca Spektehaus - Ventilation D: Execution in sections, floor by floor. Partial sections with increased personnel deployment due to required preliminary work for other trades. 5. T: Implementation of General Competitive Tender for the Purchase of Disaster Relief Simple Partitions for the Reiwa 8 Regional Future Subsidy (Regional Disaster Prevention Emergency Development Type) Partition Improvement Project D: Implementation of General Competitive Tender for the Purchase of Disaster Relief Simple Partitions for the Reiwa 8 Regional Future Subsidy (Regional Disaster Prevention Emergency Development Type) Partition Improvement Project Announcement No. 140 Notice of Tender Pursuant to Article 167-6 of the Local Autonomy Act (Reiwa 22 Cabinet Order No. 16) and Article 121 of the Genkai Town Financial Regulations (Reiwa 47 Genkai Town Regulations No. 13), the following general competitive tender will be held. September 11, Reiwa 8 Mayor of Genkai Town Daisuke Hidaka 1. Matters Subject to Competitive Tender (1) Business Name Reiwa 8 Regional Future Subsidy (Regional Disaster Prevention Emergency Development Type) Partition Improvement Project Purchase of Disaster Relief Simple Partitions (2) Business Overview Purchase of 25 one-touch partitions (details as per attached specifications) (3) Business Location Within the area of Shimooura, Genkai-cho, Higashimatsuura-gun (4) Business Deadline Friday, December 18, Reiwa 8 2. Tender Participation Qualifications Those who wish to participate in the tender must meet all of the following requirements. The Karatsu Police Station may be consulted for confirmation of qualification requirements. (1) Must have Genkai Town competitive tender participation qualifications for goods in Reiwa 7 and 8. (2) Must have a head office, main office, branch office, or business office within Saga Prefecture. (3) Not falling under the provisions of Article 167-4 of the Local Autonomy Act. (4) Not a person for whom commencement of rehabilitation proceedings or commencement of civil rehabilitation proceedings has been filed based on the Corporate Reorganization Act (Reiwa 14 Law No. 154) or the Civil Rehabilitation Act (Reiwa 11 Law No. 225). (5) Not having dishonored bills or checks at financial institutions, etc. during the period from 6 months before the bid opening date to the bid opening date. (6) Not subject to a disqualification order from Genkai Town. (7) Not falling under any of the following, and not having any person falling under any of the following categories substantially involved in its management. A Violent group (a violent group as defined in Article 2, Item 2 of the Act on Prevention of Unjustifiable Acts by Violent Group Members (Reiwa 3 Law No. 77); hereinafter the same). B Violent group member (a violent group member as defined in Article 2, Item 6 of the same Act; hereinafter the same). C Person who has not passed 5 years since ceasing to be a violent group member. D Person who uses a violent group or violent group member for the purpose of gaining unjust profit for oneself, one's company, or a third party, or for the purpose of causing damage to a third party. E Person who cooperates with or is involved in the maintenance and operation of a violent group, directly or positively, by providing funds or benefits to a violent group or violent group member. F Person who has a socially reprehensible relationship with a violent group or violent group member. G Person who uses a violent group or violent group member while knowing that they are such. 3. Tender Participation Procedures Those who intend to participate in the tender must submit the attached tender participation application form and necessary documents to the Disaster Prevention and Safety Division, Genkai Town Hall by the deadline. (1) Submission Deadline Wednesday, September 30, Reiwa 8, 5:00 PM (2) Acceptance Period From the date of tender announcement until the submission deadline in the preceding item (excluding Saturdays, Sundays, and holidays). (3) Submission Method Submit by hand or mail (must arrive by the deadline). (4) Submission Destination Disaster Prevention and Safety Division, Disaster Prevention and Nuclear Power Countermeasures Section, Genkai Town Hall, 348 Shimooura, Genkai-cho, Higashimatsuura-gun, 847-1421. (5) Documents to Submit ① General Competitive Tender Participation Application Form (Attachment 1) ② Business Overview (Attachment 2) * ③ Pledge (Attachment 3) * The Business Overview (Attachment 2) may be replaced by a company brochure, etc. if the content is substantially the same. (6) Where to Obtain Application Form Styles Genkai Town Website 4. Determination of Tender Participation Qualifications (1) Participation in the tender is permitted only if the applicant is recognized as qualified as a result of the tender participation qualification review. If not qualified, notification will be sent in writing or by email by Monday, October 5, Reiwa 8. If qualified, no specific notification will be given, so please participate in the tender as applied. (2) If you decide not to participate in the tender after submitting the tender participation application form, etc., submit a withdrawal notice (Attachment 4) with the reason in writing by Wednesday, October 7, Reiwa 8. 5. Submission of Tender Forms, Bid Opening, etc. (1) Tender Method Postal tender by registered mail or certified mail (hand delivery also possible). (2) Tender Form Submission Deadline Wednesday, October 7, Reiwa 8, 5:00 PM (must arrive by this time). (2) Submission Destination Disaster Prevention and Safety Division, Disaster Prevention and Nuclear Power Countermeasures Section, Genkai Town Hall, 348 Shimooura, Genkai-cho, Higashimatsuura-gun, 847-1421, Saga Prefecture. (3) Bid Opening Date and Time Thursday, October 8, Reiwa 8, 9:00 AM. (4) Bid Opening Location 3rd Floor, Conference Room 3, Genkai Town Hall. 6. Method of Stating Tender Amount For the determination of the successful bidder, the amount obtained by adding 10/100 of the amount written on the tender form to that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down) will be the successful bid price. Therefore, bidders, regardless of whether they are taxable or exempt from consumption tax, must write the amount obtained by multiplying their estimated contract amount by 110/100 on the tender form. 7. Notes on Tendering (1) Tender Security and Contract Security A Tender Security Must deposit 5% or more of the estimated contract amount. However, if any of the provisions in Article 124, Paragraph 1 of the Genkai Town Financial Regulations apply, the whole or part of the tender security may be waived. B Contract Security Must pay 10% or more of the contract amount. However, if any of the provisions in Article 137-2, Paragraph 3 of the Genkai Town Financial Regulations apply, the whole or part of the contract security may be waived. (2) Invalid Tenders Tenders submitted by any of the following shall be invalid. A Person not qualified to participate in the tender. B Person who committed fraudulent acts in the competitive tender. C Tender submitted with errors, omissions, or illegible information regarding the amount, name, and seal impression. D Tender submitted with easily erasable writing or symbols. E Tender submitted without using Arabic numerals for the amount. F Tender with a corrected amount. G Tender with unclear expression of intent due to typos, omissions, etc. H Tender recognized as invalid due to error under Article 95 of the Civil Code (Reiwa 29 Law No. 89). I Person who submitted multiple tenders. J Agent without proper authority. K In addition to the above, persons who violated the conditions of competition. (3) Suspension of Tender The tender will be suspended if any of the following apply. Any damages incurred in this case shall be borne by the tender participant. A When it is recognized that fair execution of the tender is impossible due to the tender participants colluding or engaging in disruptive behavior. B When the tender or bid opening cannot be carried out due to natural disasters or other unavoidable reasons. (4) Method of Determining Successful Bidder A The successful bidder will be the bidder who submitted the lowest price within the estimated price. B If there are two or more bidders who submitted the same lowest price, the successful bidder will be determined by drawing lots among them. C If there are two or more successful bidders with the same price, they will be contacted and the successful bidder will be determined by drawing lots among those who submitted the same price. If unable to attend, an employee not involved in the tender procedure will draw lots to determine the successful bidder. D If there is no successful bidder after the first bid opening, a re-tender will be held (up to 3 times including the first round). (5) Other Notes A No minimum reserve price will be set. B When tendering, comply with relevant laws and regulations, Genkai Town Financial Regulations, and notes on postal tenders. In addition, the provisions of the Genkai Town Construction Work, etc. Tender/Contract Execution Guidelines shall apply. (6) Publication of Tender Results Upon determination of the successful bidder, the bidder will be promptly notified in writing after being contacted. No written notification will be sent to bidders other than the successful bidder, but they can be viewed at the tender execution division. 8. Questions Regarding This Tender If you have any questions regarding these specifications, etc., download the question form (Attachment 5) from the town's website and submit it by fax or other means to the contact point by the inquiry deadline. (1) Inquiry Deadline Wednesday, September 30, Reiwa 8, Noon. (2) Contact Point Disaster Prevention and Safety Division, Disaster Prevention and Nuclear Power Countermeasures Section, Genkai Town Hall Phone: 0955-52-2115 Fax: 0955-52-5008 E-mail: bousai@town.genkai.lg.jp * Be sure to include your fax number and other contact information on the question form. (3) Response Questions and answers received will be sent by fax, etc. by 5:00 PM on Monday, October 5, Reiwa 8. However, questions that are not substantially related to this tender, questions that may harm the competitiveness of the tender, or other questions deemed inappropriate will not be answered. Item Specification Dimensions Quantity Unit Unit Price Amount 1 Disaster Relief Simple Partition (Tent) One-touch Partition WT-180 25.0 Units 2 Shipping 1.0 Lot Units Units Lot Total Revised Total (rounded down to the nearest thousand yen) Consumption Tax Equivalent 1.0 Lot x 0.10 Total Reiwa 8 Regional Future Subsidy (Regional Disaster Prevention Emergency Development Type) Partition Improvement Project Purchase of Disaster Relief Simple Partitions Design Document Remarks Reiwa 6 September 11 Genmachi No. 559 (Applicable from February 1, Reiwa 7) (Last revised April 10, Reiwa 7) Notes on Postal Tenders Genkai Town Hall Disaster Prevention and Safety Division Postal tender is a tender method in which the tender form is submitted by mail or hand delivery by the deadline indicated in the designation notice. Participants in postal tenders are requested to participate after carefully reading the Genkai Town Financial Regulations, Genkai Town Construction Work, etc. Tender/Contract Execution Guidelines, and these notes. [Postal Tender Flow] Designation Notice Notification of Submission Destination, Deadline, and Bid Opening Date/Time Tender Form Preparation and Submission Mail: Submit by registered mail or certified mail by the deadline. Hand Delivery: Must arrive by the deadline. Bid Opening - Successful Bidder Determination Bid Opening Location: As indicated in the tender notice. * Bid opening is generally on the next business day after the submission deadline. Result Publication For viewing at the tender execution division and later on the website (successful bidder will be contacted directly). 1. Submission Method for Tender Form and Construction Cost Breakdown (hereinafter referred to as "Tender Form, etc.") (1) For mail: A Please mail by either registered mail or certified mail. Please complete the procedure at the post office counter, not by dropping it directly into the mailbox. Tenders submitted by other postal methods will be invalid. B If the tender form, etc. does not reach the tender execution division by the deadline indicated in the designation notice, the tender will be invalid. Please send it with sufficient time. C Inquiries regarding confirmation of receipt of the tender form, etc. cannot be answered. Please confirm using the postal tracking service yourself. (2) For hand delivery: A Enclose as in the case of mail and submit directly to the counter of the tender execution division. B If the tender form, etc. is not submitted by the deadline indicated in the designation notice, the tender will be invalid. 2. Method of Sealing Tender Form Prepare and submit using a "double envelope" (inner envelope (long size 40 or long size 3), outer envelope (long size 3 or square size 2)) according to the following procedure. (1) Place only the tender form, site manager, etc. assigned personnel pre-notification form, and construction cost breakdown (1 copy each) in the inner envelope, seal it, and seal the three seams with the representative's seal. Note: The date on the tender form should be the date the tender price was entered, not the bid opening date. (If the construction cost breakdown is not enclosed, the tender will be invalid.) (2) On the surface of the sealed inner envelope, write the "Bid Opening Date", "Construction (Service) Name", and "Name of Tender Participant". (3) Place the inner envelope in the outer envelope, seal it, write "Tender Enclosed" on the surface of the outer envelope, and write the "Bid Opening Date", "Construction (Service) Name", and "Location/Name of Tender Participant" on the back. (4) Write the address of the tender execution division below on the outer envelope. Address: Disaster Prevention and Safety Division, Disaster Prevention and Nuclear Power Countermeasures Section, Genkai Town Hall, 348 Shimooura, Genkai-cho, Higashimatsuura-gun, Saga Prefecture, 847-1421. (5) For hand delivery, prepare according to the procedures in (1) to (4) for enclosing tenderer information, etc., as in the case of mail, and submit to the counter of the tender execution division indicated in (6). If the tender execution division and the bid opening date are the same for multiple projects, they can be bundled into one outer envelope. 3. Tender Withdrawal (1) If you wish to withdraw from the tender, you must submit a tender withdrawal notice by the deadline for submitting the tender form, etc. (2) Submit the tender withdrawal notice by mail or hand delivery to the tender execution division. (3) Withdrawal from a tender after submitting the tender form is generally not permitted, except in cases of unavoidable circumstances. 4. Bid Opening (1) Bid opening will be held at the date and time and location indicated in the designation notice. (2) If there are two or more bidders who submit the same lowest price, a drawing lot will be held among those bidders to determine the successful bidder. In this case, the bidders with the same price will be notified of the date, time, and place of the drawing lot by phone, and attendance is requested. If unable to attend, an employee not involved in the tender procedure will draw lots to determine the successful bidder. 5. Publication of Tender Results Upon determination of the successful bidder, the bidder will be promptly notified in writing after being contacted. No written notification will be sent to bidders other than the successful bidder, but they can be viewed at the tender execution division. If you wish to view them, please contact the tender execution division below by email. [Disaster Prevention and Safety Division: bousai@town.genkai.lg.jp] They will also be available for viewing at the Town Development Division counter and on the website later. 6. Other Notes (1) Expenses related to postal tenders shall be borne by the tender participant. (2) Submitted tender forms, etc. cannot be rewritten, exchanged, or withdrawn. (3) In the case of postal tenders, tenders submitted by only one tender participant are also valid. (4) No objection can be raised against the tender form, etc. not arriving by the submission deadline due to postal accidents, etc. Postal Tender Sealing Method 1. Inner Envelope (Sealing of Tender Form) Place in a standard envelope (long size 3 or long size 40) and seal with glue. Site Manager, etc. Assigned Personnel Pre-notification Form Tender Envelope No. XX Construction (or Service) Name Bid Opening Date Year Month Day Name of Tender Participant Seal Impression Seal at the three seams at the top and bottom. Construction Cost Breakdown Tender Participant Name No. XX Construction (or Service) Seal Impression Tender Form (Designated Form) Seal Impression Inner Envelope Surface Inner Envelope Back * The date on the tender form is the date the tender price was entered. The date entered on the inner envelope is the bid opening date. (Please note that this is not the date the tender is submitted to the post office.) 6. T: Public service concession for the distribution of propane gas in the municipality of Paluel D: Concession agreement for the distribution of propane gas within the perimeter of the municipality of Paluel (76). 7. T: Linnu tee 28, Tallinn D: Construction of connection points at Linnu tee 28, Tallinn / Grounds for exclusion and qualification requirements: See tender documentation. 8. T: Provision of round timber transportation services and related services for 2026-2030 using freight timber transport vehicles (Western Latvia) D: Provision of timber transportation services for 2026-2030 using freight timber transport vehicles. 9. T: Motol Oncological Center - Dermatological Diagnostic Line D: The subject of this public contract is the supply of a dermatological diagnostic line (hereinafter referred to as the "device") including accessories for the needs of the Motol Oncological Center of the University Hospital Motol. The subject of the contract further includes: (i.) Installation of the device and its commissioning, including verification of functionality and performance of all prescribed tests and trials. (ii.) Instruction/training of medical personnel conducted by a person authorized to do so pursuant to § 41 of Act No. 375/2022 Coll., on Medical Devices and In Vitro Diagnostic Medical Devices (hereinafter referred to as "Act No. 375/2022 Coll."). (iii.) Warranty and post-warranty service of the device, to be performed by a person authorized for this activity, based on a manufacturer's certificate of training for a service technician in accordance with §§ 44-46 of Act No. 375/2022 Coll. 10. T: Contract for the production of templates (print and digital) for the supplement -Aus Politik und Zeitgeschichte- for the Federal Agency for Civic Education (bpb) D: A contract will be concluded with the contractor for the production of templates (print and digital) for the supplement "Aus Politik und Zeitgeschichte" (APuZ) for the Federal Agency for Civic Education (bpb). The contractor's tasks include data transfer of texts and images, typesetting, image editing, creation of diagrams, graphics and tables, complete layout implementation, template production (print and digital) and print management, as well as the production and delivery of accessible PDF files, XML files with DTD, and ePUB-3 files for 27 or 28 issues of APuZ annually, as well as the annual table of contents and the annual volume. The contract term begins on 01.03.2027 and ends with the complete provision of services, but no later than 28.02.2031.