Purchase of Emergency Food Supplies (Sapporo Development and Construction Department)

The following is subject to open competitive bidding. 1. Matters subject to competitive bidding 2. Qualifications for participation in competition (a) Submission of application for confirmation of competitive participation qualifications and confirmation documents for competitive participation qualifications (hereinafter referred to as "application documents, etc."), bidding, and contract shall be conducted through the electronic procurement system. When participating in the bid, please note the following. (4) During the period from the submission deadline of the application documents, etc. to the bid opening date, the applicant shall not be subject to suspension of designation based on the "Measures such as Suspension of Designation related to Sapporo Development and Construction Department Contracts for Goods, etc." (Notice No. 611 of Hokkai-kai, December 18, 2001) or the "Manual for Measures such as Suspension of Designation related to Sapporo Development and Construction Department Construction Contracts, etc." (Notice No. 1 of Hokkai-ko, April 1, 1985). (5) The applicant shall not be a person whose management is substantially controlled by a member of a violent group or a person equivalent thereto, and for whom a request for exclusion from public works of the Ministry of Land, Infrastructure, Transport and Tourism has been made by the police authorities, and such state continues. (6) The applicant shall be a person who has directly downloaded the public notice documents from the electronic procurement system or a person who has received the public notice documents from the contracting authority. If it is difficult to receive the public notice documents through the electronic procurement system, and the applicant has submitted a "Request for Participation in Paper Bidding" (Form 1) to the contracting authority, participation in paper bidding is possible. When submitting, please submit it together with the application documents, etc. in 3. Hereinafter, in this announcement, the parts describing paper bidding shall be based on the premise of submitting a request for participation in paper bidding to the contracting authority. (1) The applicant shall not be a person falling under the provisions of Articles 70 and 71 of the Order on Budget, Settlement and Accounting (Imperial Ordinance No. 165 of 1947; hereinafter referred to as the "Order"). (2) The applicant shall have the qualification to participate in competition in the Hokkaido region as described in the attached table, in the unified qualifications for participation in competition of the Ministry of Land, Infrastructure, Transport and Tourism (all ministries). (3) The applicant shall not be a person for whom an application for commencement of rehabilitation proceedings has been filed under the Corporate Reorganization Act (Act No. 154 of 2002) or an application for commencement of rehabilitation proceedings has been filed under the Civil Rehabilitation Act (Act No. 225 of 1999). In addition, a person for whom a decision to commence rehabilitation proceedings or rehabilitation proceedings has been made must submit the following documents. Decision to commence rehabilitation proceedings or decision to commence rehabilitation proceedings (copy) The electronic procurement system can be used from the following website. Procurement Portal https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101 Partial changes to paper bidding after procedures through the electronic procurement system are generally not permitted. However, it may be permitted as an exception if there are unavoidable circumstances on the part of the bidder and the contracting authority deems that it will not affect the entire bidding procedure. (1) Subject Matter (2) Procurement Details (3) Performance Period (4) Place of Performance As per public notice documents As per public notice documents Reiwa 8, July 24 Hirayama Daisuke BID ANNOUNCEMENT Purchase of Emergency Food Supplies (Sapporo Development and Construction Department) (Electronic Bidding/Electronic Contract Target Project) From Reiwa 9, January 15 Until Reiwa 8, August 26 Expenditure Execution Officer Director General of Sapporo Development and Construction Department 3. Confirmation of Qualifications for Participation in Competition, etc. (a) (b) (c) (d) 4. Questions regarding public notice documents 5. Method of submitting bid forms, etc. (2) Submission of application documents, etc. (a) Submission or mailing date, company name, contact person name, and phone number File format (a) The application documents, etc. shall be in one of the formats described in the attached table, and the total file size shall be within 50MB. Also, do not use functions that are lost when saving the file when creating it. (b) If there are multiple files, compress them into one file, and the compression format shall be limited to one of the formats described in the attached table. Do not use self-extracting format. (c) Always update virus check software to the latest data and perform virus check before submission. If complete virus removal cannot be performed, submit in writing by hand or mail. If submitting application documents, etc. through the electronic procurement system, and the total size of attached files exceeds 50MB, submit all necessary documents by hand or mail to the location specified in the attached table. Split submission to the electronic procurement system is not allowed. When submitting by hand or mail, send a document (free format) with the following content using the electronic procurement system as supporting material. (a) Indication that submission is by hand or mail (b) List of documents submitted by hand or mail (c) Number of documents submitted by hand or mail Qualifications shall be as described in the attached table. (1) Persons wishing to participate in this bid must submit the following documents together with the "Application for Confirmation of Competitive Participation Qualifications" (Form 2) to prove that they have the qualifications for competitive participation listed in 2, and must obtain confirmation from the contracting authority regarding the existence of competitive participation qualifications. Application documents, etc. shall be submitted through the electronic procurement system. However, if a "Request for Participation in Paper Bidding" (Form 1) is submitted to the contracting authority together with the application documents, etc., submission may be made by hand, mail (limited to registered mail, or mail delivery by a general mail carrier or specific mail carrier as defined in Article 2, Paragraph 6 or 9 of the Act on Transmission of Correspondence by Private Business Operators (Act No. 99 of 2002) (limited to mail delivery with proof of delivery).) Or by email to the location specified in the attached table. If submitting by email, the requirements for omitting the seal must be met. If using the electronic procurement system, submit to the URL in 1(5)(e). For paper bidding, refer to the attached table. Applicants who submit application documents, etc. must respond to requests for explanation or consultation from the contracting authority regarding the submitted documents until the bid date. (1) If there are any questions regarding these public notice documents, please submit them by email, and the content of the questions should be included in the body of the email. The submission period, etc. is described in the attached table. (2) The answers to the questions will be delivered through the document download function of the electronic procurement system. For those who received the public notice documents by means other than the electronic procurement system, they will be delivered by other means. (1) The method of filling out and the deadline for receiving bid forms submitted through the electronic procurement system or paper bidding (mail, etc.) are described in the attached table. (2) Place of submission of bid forms (4) If you wish to participate with specifications different from those described in the specifications for the procured goods, submit a "Certificate of Equivalence" (Form 4) and obtain confirmation. Delivery of non-conforming products that have not been confirmed will not be permitted. The submission method is described in the attached table. (5) Other Expenses required for the preparation and submission of application documents, etc., and for bidding shall be borne by the submitter. Submitted application documents will not be returned. Furthermore, the contracting authority shall not use the submitted application documents for any purpose other than confirming the qualifications for participation in competition without the permission of the submitter. Replacement or resubmission of application documents, etc. after the deadline is not permitted. (3) The confirmation result of the existence of qualifications for participation in competition will be notified through the electronic procurement system. For those participating in paper bidding, notification will be made in writing. The notification date is described in the attached table. Copy of qualification examination result notification letter in 2(2) Applicants who are applying for qualification shall attach a copy of the qualification application form, and if a copy of the qualification examination result notification letter is not submitted by the bid opening, the bid made by such person shall be invalid. Documents proving 2(7) Reception period As described in the attached table. (a) (b) 6. Bid opening, etc. 7. Method of determining the successful bidder 8. Other (2) Language and currency to be used in bidding and contract procedures Japanese and Japanese currency (3) Bid security and contract security Exempt (4) Requirement for creation of contract document Required (to be created according to the attached draft contract) Investigations such as fact-finding interviews shall apply to projects for which a survey standard price has been set. Bids from those who do not cooperate with the survey will be deemed invalid, and measures such as suspension of designation will be taken as a general rule. (3) If there are two or more bids of the same price that should be the successful bid, the successful bidder will be determined by electronic lottery. The electronic procurement system implements an electronic lottery function to improve the convenience of bidders. To conduct an electronic lottery, bidders need to enter a number from 000 to 999 set voluntarily, so businesses participating in electronic bidding should enter the electronic lottery number in the electronic procurement system, and businesses participating in paper bidding should write the electronic lottery number on the request for participation in paper bidding. (1) Bidders must carefully read the "Hokkaido Development Bureau Competitive Contract Bidding Rules" and the "Electronic Procurement System Operation Standards." (5) The number of bid executions shall be limited to two times in principle. If a successful bidder is not determined within the number of bid executions, the procedure will not generally transition to a discretionary contract based on the provisions of Article 99-2 of the Order on Budget, Settlement and Accounting. (1) The successful bid will be determined by the lowest price bidding method. The successful bidder shall be the one who has submitted a valid bid at the lowest price within the limit of the estimated price prepared based on the provisions of Article 79 of the Order on Budget, Settlement and Accounting. However, if it is recognized that the contract may not be performed in accordance with the content of the contract by the person who should be the successful bidder due to the bid price, or if it is recognized that it is extremely inappropriate to conclude a contract with that person because it would disrupt the order of fair trade, the bidder with the next lowest bid price within the limit of the estimated price may be selected as the successful bidder. (2) If a bid below the survey standard price set forth in Article 85 of the Order on Budget, Settlement and Accounting is made, the bid will be "held" and an investigation such as fact-finding interviews under Article 86 of the Order on Budget, Settlement and Accounting will be conducted. (2) Place of bid opening As described in the attached table. (3) Bidders in paper bidding or their agents must be present at the bid opening. If the bidder or their agent is not present at the bid opening, the bid opening will be conducted with the presence of staff unrelated to the bid. (4) If the first bid is unsuccessful, a second bid will be conducted. For bidders using the electronic procurement system, a second bid notification will be sent approximately 30 minutes after the bid opening time, so please wait by your computer. If the bid opening process takes time and exceeds the scheduled time, the contracting authority will contact you. For paper bidding (mail, etc.), if you are not present at the first bid opening, you will be deemed to have no intention of participating in the second bid and will be considered to have withdrawn. (5) Cancellation of bidding procedures, etc. If it is determined that the bid cannot be conducted fairly, the bidder may be prevented from participating in the bid, or the bid execution may be postponed or canceled. (6) Notes on bidding Bid forms, except for those falling under 5(4), will be treated as valid bid forms, and claims of invalidity due to errors in bid amounts or calculation mistakes will not be accepted. Furthermore, if the successful bidder withdraws from the contract after the successful bid determination, measures such as suspension of designation may be taken. (1) Date and time of bid opening As described in the attached table. (4) Invalid bids, etc. Bids falling under Article 6 of the "Hokkaido Development Bureau Competitive Contract Bidding Rules" will be deemed invalid. In addition, bids falling under any of the following will generally be deemed invalid, and measures such as suspension of designation based on the "Measures such as Suspension of Designation related to Sapporo Development and Construction Department Contracts for Goods, etc." and postponement of bid execution or cancellation of bid based on Article 5 of the "Hokkaido Development Bureau Competitive Contract Bidding Rules" may be taken. If a bid made by a person whose bid is invalid is the successful bid, the successful bid determination will be canceled. Bids made by persons who have made false statements in their application documents, etc. Bids made by persons who have not received public notice documents, who have obtained them from others, or who have passed them on to other bidders. When omitting the seal on the bid form, write "Seal Omission" in red on the outer envelope, and write the name and contact information of the "Responsible Person" and "Person in Charge" in the blank space of the bid form. Submit through the electronic procurement system. However, for paper bidding, submit by mail, etc. (submission by email is not permitted). In this case, put the bid form in an envelope, seal it, and write the company name or trade name (for individuals, the name), the bid subject matter, and the bid opening date in red on the outer envelope. (3) Method of submitting bid forms (a) (b) (a) (b) (c) (d) (e) (f) (g) (h) (a) and (b) If you receive an unfair intervention by a violent group, etc., you must immediately report the details to the contracting authority in writing. If it is confirmed that you have neglected to perform actions (a) and (b), measures such as suspension of designation may be taken. In this case, if damage such as delays in the project occurs due to unfair intervention by a violent group, etc., consult with the contracting authority. (8) Strive to promote respect for human rights based on the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (Decision of the Inter-Ministerial Conference on Promotion of Policies Related to the Implementation of the Action Plan on Business and Human Rights, September 13, 2022). If you illegally obtain another person's electronic certificate and participate in the bid by impersonating the owner. If the same business operator intentionally participates in the bid using multiple electronic certificates for the same project. If you participate in the bid using the electronic certificate of the former representative or agent, even though the representative or agent has changed. (7) Measures in case of unfair intervention by violent group members, etc. In this case, firmly refuse any unfair intervention by violent group members, etc.