Kyushu University (Nishijin) Nishijin Plaza Building Air Conditioning Equipment Renovation Work

Public notice of tender (Construction work) We will tender the following by general competitive tender. October 8, 2026 Koichi Akashi, President, National University Corporation Kyushu University 1. Outline of Work, etc. (1) Work Name: Kyushu University (Nishijin) Nishijin Plaza Building Air Conditioning Equipment Renovation Work (2) Work Location: Within Kyushu University Campus, 2-16-23 Nishijin, Sawara-ku, Fukuoka City, Fukuoka Prefecture (3) Work Outline: Renovation work of air conditioning equipment in the Nishijin Plaza Building (RC3, total floor area 2,404㎡) in the Nishijin district. Interior renovation floor area 293㎡ (1st floor: 95㎡, 2nd floor: 52㎡, 3rd floor: 91㎡, R floor: 55㎡, 2 air conditioning heat sources (cooling capacity 180kW, heating capacity 180kW), 6 individual air conditioning systems). (4) Construction Period: This work is subject to a period of grace that allows the contractor to make preparations such as construction materials and labor acquisition in advance to ensure a smooth construction system. During the grace period, a chief or supervising engineer is not required. Preparations can be made for materials not brought to the site, but construction work such as material delivery and installation of temporary structures must not be started. Preparations made during the grace period shall be at the contractor's responsibility. Period: From February 8, 2027 to May 31, 2027. (Grace period: From the day after the contract is concluded until February 7, 2027.) If the contract is concluded after the start date of the work due to a low bid price investigation, etc., the grace period will not apply. (5) This work is subject to electronic bidding for the confirmation of competitive participation qualifications application and bidding, etc. Electronic bidding will be conducted through the electronic bidding system on the Ministry of Education, Culture, Sports, Science and Technology Electronic Bidding System website. If you wish to use the paper bidding method and find it difficult to use the electronic bidding system, you must submit a paper bidding participation request form to the President via email or in writing. (6) This work will be carried out using a comprehensive evaluation and bidding system (performance evaluation type) in which the successful bidder is determined by comprehensively evaluating factors other than price, such as "company's construction capability," "capabilities of the assigned engineer," "legal compliance," "local knowledge," and "promotion of work-life balance," based on the submitted competitive participation qualification confirmation application form (hereinafter referred to as "application form") and competitive participation qualification confirmation documents (hereinafter referred to as "documents"). 2. Competitive Participation Qualifications (1) Not falling under the provisions of Articles 5 and 6 of the "Contract Procedures Regulations of the National University Corporation Kyushu University" (hereinafter referred to as "Contract Regulations"). Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for concluding the contract fall under the provisions of the same article in cases where there are special reasons. (2) Must have received certification of Grade A or B in the rankings for pipe construction work for fiscal years 2025 and 2026, as defined in Article 4, Chapter 1 of the "Qualifications for General Bidders" (decided by the Minister of Education, Culture, Sports, Science and Technology on January 6, 2001) by the Ministry of Education, Culture, Sports, Science and Technology (Notification of Qualification for General Bidding (Designated Bidding) Participation). For those who have filed for commencement of rehabilitation proceedings under the Company Rehabilitation Law (Law No. 154 of 2002) or for those who have filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Law (Law No. 225 of 1999), re-certification of general bidding participation qualifications must have been obtained after the decision to commence proceedings). (3) Not a person who has filed for commencement of rehabilitation proceedings under the Company Rehabilitation Law or filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Law (excluding those who have received re-certification under (2)). (4) Must have experience in new construction or renovation of air conditioning equipment facilities ordered by the national government, special corporations, etc. (*), or local governments, which has been completed and delivered as the prime contractor since fiscal year 2004 (past 20 years). (*) Special corporations, etc., as defined in Article 2 of the "Act on Promoting Proper Bidding and Contracts for Public Works" (Experience as a member of a joint venture is limited to cases where the investment ratio is 20% or more). For ongoing construction joint ventures, the ongoing construction joint venture or one of its members must have the above construction experience. (5) Must assign a chief or supervising engineer to this work who meets the following criteria. (Full-time required) This work has a grace period, and a chief or supervising engineer is not required from the day after the contract is concluded until the start of work. ① Must be a Grade 1 Pipe Construction Management Engineer or possess qualifications equivalent to or higher than this. "Persons with equivalent or higher qualifications" refers to the following: - Persons certified by the Minister of Land, Infrastructure, Transport and Tourism as having equivalent or higher qualifications. ② Must have experience in constructing the work described in 2(4) above as the prime contractor, which has been completed and delivered since fiscal year 2004 (past 20 years). (Experience as a member of a joint venture is limited to cases where the investment ratio is 20% or more.) (Regarding the period of engagement, for work with an overall construction period of less than one year, it is half or more of the construction period; for work with an overall construction period of one year or more, it is six months. However, for ongoing construction joint ventures, it is sufficient if one of the chief or supervising engineers has the above construction experience.) ③ For supervising engineers, they must possess a supervising engineer's license and a certificate of completion of supervising engineer training. ④ Direct and constant employment relationship is required for the assigned chief or supervising engineer, and documents that can prove this may be requested. If this cannot be proven, participation in the bid will not be permitted. ⑤ For ongoing construction joint ventures, in addition to the persons falling under the proviso of the above item ②, a chief or supervising engineer with the national qualifications specified in item ① above must be assigned. (6) Must not be in a period of suspension of designation based on the "Measures for Suspension of Designation related to Contracts for Construction Work" (Notice from the Director of the Bureau of Facilities Planning, Ministry of Education, Culture, Sports, Science and Technology, dated January 20, 2006, No. 17 Mombu-kankatsu-shi No. 345) (hereinafter referred to as "Designation Suspension Measures") from the date of submission of the competitive participation qualification confirmation application form (hereinafter referred to as "application form") and competitive participation qualification confirmation documents (hereinafter referred to as "documents") until the time of opening the bids, by the Ministry of Education, Culture, Sports, Science and Technology or the President. (7) Not a construction company that has been commissioned for design work, etc., related to the work described in 1 above (including other consulting firms, etc., that provide cooperation) or that has a certain capital or personnel relationship with such a commissioned company. (8) No capital or personnel relationship between bidders (excluding cases where all parties with a capital or personnel relationship are members other than the representative of the joint venture) (See bidding documents). (9) Must have a head office, branch office, or business office located in one of the prefectures of Fukuoka, Saga, Nagasaki, Oita, Kumamoto, Miyazaki, Kagoshima, and Yamaguchi, with a license under the Construction Industry Act. (10) Not a construction company that has been requested by the police authorities to be excluded from public works ordered by the Ministry of Education, Culture, Sports, Science and Technology, as a construction company whose management is substantially controlled by a member of a violent group or equivalent, and such a state continues. (See bidding documents). (11) Not a company that has had a major problem related to the quality of work occur after delivery for work completed and delivered since fiscal year 2024 (past 2 years). (12) Not falling under the disqualifications for "company's construction capability" and "capabilities of the assigned engineer" indicated in the comprehensive evaluation items. 3. Matters Concerning Comprehensive Evaluation (1) Method of Determining the Successful Bidder ① Bidders will participate in the bidding with "price" and "company's technical capabilities" and "company's reliability and sociality." The successful bidder will be the one with the highest "evaluation value" obtained according to 3(2)③ below, among those who meet the requirements of (ア) and (イ). (ア) The bid price is within the limit of the estimated price. (イ) The evaluation value is not lower than the value obtained by dividing the standard score by the estimated price (standard evaluation value). ② If there are two or more persons with the highest evaluation value in ①, the successful bidder will be determined by drawing lots. (2) Method of Comprehensive Evaluation ① The standard score is 100 points, and the additional points are a maximum of 27 points. ② The "additional points" will be calculated by evaluating each of the evaluation items in 3(3) below and assigning the sum of the evaluation scores for each item as additional points. ③ The comprehensive evaluation based on price and factors other than price will be conducted using the "evaluation value" obtained by dividing the sum of the bidder's "standard score" and the "additional points" obtained in ② by the bidder's "bid price." (3) Evaluation Items The evaluation items are as follows (details are in the bidding documents). ① Company's Technical Capabilities / Company's Construction Capability / Capabilities of Assigned Engineer ② Company's Reliability and Sociality / Legal Compliance / Local Knowledge / Promotion of Work-Life Balance, etc. 4. Bidding Procedures, etc. (1) Department in Charge: Construction Contract Section, Facilities Department, National University Corporation Kyushu University, 744 Motooka, Nishi-ku, Fukuoka City, 819-0395, Tel: 092-802-2045 (2) Period, method of delivery, and application method for bidding documents, drawings, etc. 1) From October 30, 2026, to noon on November 10, 2026, excluding Saturdays, Sundays, and public holidays, from 9:00 AM to 5:00 PM (until noon on the last day), delivered via email. Those who wish to receive bidding documents and drawings, etc., should apply by clearly stating their company name, contact person's name, and contact information (company address, phone number, fax number, etc.) to the application destination (delivery email address) below. Application destination: kouji-1@jimu.kyushu-u.ac.jp (lowercase half-width characters) 2) Delivery of bidding documents and drawings, etc., will be free of charge. 3) The subject line of the email when applying for bidding documents and drawings, etc., should be "[Application for Bidding Documents, etc.]" "Kyushu University (Nishijin) Nishijin Plaza Building Air Conditioning Equipment Renovation Work" (Company Name). 4) After receiving the application via email, we will reply with an email containing a URL for downloading the data. (3) Submission period, submission method, and submission location for application forms and documents (details in bidding documents) Submission period: From October 30, 2026, to noon on November 10, 2026. Submission method: Submit by one of the following methods. 1) Electronic bidding system 2) Email (Submission destination is the same as the application destination email address in 4(2)1). The subject line should be "[Application Document Submission]" "Kyushu University (Nishijin) Nishijin Plaza Building Air Conditioning Equipment Renovation Work" (Company Name), and reduce the capacity by using a download URL or compression. 3) Written documents (However, excluding Saturdays, Sundays, and public holidays, from 9:00 AM to 5:00 PM (until noon on the last day).) Submission location: The same as 4(1) above for submission by hand or mail. (4) Date and time and location of bidding and opening of bids, and method of submitting bid forms and工事費内訳書 (breakdown of construction costs) Bid forms and工事費内訳書 must be submitted via the electronic bidding system by noon on November 30, 2026 (Monday). However, with the approval of the President, they may be submitted by hand or mail to the address in 4(1) above. Submission by electronic transmission is not permitted. Opening of bids will be held at 10:00 AM on December 1, 2026 (Tuesday) in the bidding room on the 3rd floor of Public Building No. 2, National University Corporation Kyushu University. 5. Other (1) Language and currency to be used in procedures: Japanese language and Japanese currency only. (2) Bid security and contract security ① Bid security: Exempted. However, if the successful bidder fails to conclude the contract, they must pay an amount equivalent to 5% of the successful bid amount to Kyushu University as a penalty. ③ Contract security: Payment required. However, payment of contract security can be substituted by providing negotiable securities or a guarantee from a bank, financial institution recognized by the President, or a guarantee company. Furthermore, if a performance bond insurance policy is provided or a performance guarantee insurance contract is concluded, the contract security will be waived. The contractor must provide contract security at the time of concluding the contract. (3) Invalid bids: Bids submitted by persons who do not have the competitive participation qualifications indicated in this announcement, bids with false statements in the application form or documents, and bids that violate the conditions of bidding are invalid. (4) Method of determining the successful bidder: The person with the highest evaluation value will be determined as the successful bidder in accordance with 3(1)①. However, if it is recognized that the contract may not be performed in accordance with its content by the person who would be the successful bidder, or if it is deemed extremely inappropriate to conclude the contract with that person due to the possibility of disturbing the order of fair trade, another bidder who has bid within the limit of the estimated price and meets all the minimum requirements set by the contracting authority may be determined as the successful bidder, and the person with the highest evaluation value among them will be the successful bidder. (5) Confirmation of assigned supervising engineer, etc.: If a violation by the assigned supervising engineer, etc., is confirmed through CORINS or other means after the successful bidder is determined, the contract may not be concluded. Replacement of the application form is not permitted, except in cases approved as unavoidable due to various circumstances. (6) Requirement for contract or acceptance letter: Required. (7) Whether to conclude a contract for other works directly related to this work with the contractor of this work by private contract: No. (8) Contact point for obtaining related information: Same as 4(1) above. (9) Participation by persons who have not obtained certification of general competitive bidding qualifications: Persons who have not obtained the general competitive bidding qualifications described in 2(2) above can also submit application forms and documents according to 4(3). However, to participate in the competition, they must obtain the certification of qualifications and have their competitive participation qualifications confirmed at the time of opening the bids. (10) For this work, a quantity survey (reference quantities) will be provided, which is processed by deleting unit prices and amounts from the breakdown of construction costs, etc., which form the basis of the estimated price. In principle, the quantity survey will be delivered as an attached file when the notification of competitive participation qualification is issued via the electronic bidding system. (It may also be delivered by the same method as bidding documents, etc.) (11) For details, please refer to the bidding documents.