General Competitive Bidding for the Purchase of Equipment Related to Frozen Semen Production

Specifications This specification applies to a set of equipment related to frozen semen production for cattle, and the delivered items shall meet the specifications defined below. 1. Name of Acquired Equipment, Purpose of Use, and Required Specifications, etc. Equipment: Set of equipment related to frozen semen production for cattle Quantity: One set Purpose of Use: To stably produce and supply frozen semen straws for cattle manufactured from superior sires to beef cattle farmers in the prefecture, thereby promoting breeding improvement and strengthening farmers' management. Equipment included in the set: Name: Sperm Analyzer Set Quantity: Set - Must be capable of analyzing bull sperm - The microscope and analyzer must be separate, allowing analysis of images from the microscope displayed on screen - Must be capable of the following analyses: Sperm concentration, total sperm count, motile sperm count, sperm motility rate, straight-line velocity (VSL), curvilinear velocity (VCL), average velocity (VAP) - Must be domestically manufactured, with both operation screen and print screen in Japanese - The device's PC must be a desktop model - Equipment performance must be above standard as per catalog - Must include two Makler chambers Name: Preputial Cavity Washer Quantity: 1 unit - Must be capable of washing the preputial cavity of sires - Must be able to attach a dedicated washing nozzle - Washing nozzle dimensions must be 1,000mm or longer in total length - Water temperature must be adjustable between +2°C and 90°C - Tank capacity must be 80L or more - The washing device tank liquid must be maintained at a set temperature (38°C) - Water pressure must be adjustable with a valve - Must be movable with casters - Must include three tip pipes Name: Semen Low-Temperature Processing Device Quantity: 1 unit - Internal temperature must be maintainable between 0-10°C ±2°C - Internal lighting must include LED lighting for refrigeration and a germicidal lamp - Must be able to house semen filling device SFM-5 and secondary dilution device (internal dimensions approx. 1,700 x 700 x 830mm) - External dimensions must be within 1,900mm (width) x 1,100mm (depth) x 1,900mm (height) - Operators must be able to work with the device while standing - Must include an air curtain to minimize internal temperature changes during operation and maintain stable temperature - Equipment performance must be above standard as per catalog Name: Sterilizer and Storage Cabinet for Rubber Liners Quantity: 1 unit - Material must be stainless steel - Must be equipped with a drying lamp and a germicidal lamp - Must be able to sterilize and store 12 rubber liners for semen collection - Must be installable in the designated location in the semen processing room - Must have an exhaust port on the top Name: Sterilization Cabinet for Straw Tubes Quantity: 1 unit - External dimensions must be within 500 x 390 x 600mm - Must be capable of sterilizing frozen semen straws with ultraviolet light Name: Semen Secondary Dilution Device Quantity: 1 unit - Material must be stainless steel - Weight must be within 8.0 kg (stirrer + stand) - Dimensions approximately 453mm (width) x 330mm (depth) x 485mm (height) - Must be capable of precise and uniform dilution of semen during processing - Must be able to process semen from 6 or more individual bulls simultaneously Name: Straw Conveyor Device for Inkjet Printer Quantity: 1 unit - Must be combinable with existing inkjet printer (MK-G1000SF) to print on frozen semen straws - Maximum conveying speed must be 90m/min or higher - Maximum conveying capacity must be 300 straws/min or higher Name: Micro Warm Plate Quantity: 1 unit - Must be installable on a microscope to maintain sample temperature at an optimal level during semen analysis - Temperature setting must be adjustable from room temperature to 50°C ±0.3°C - Plate size must be 145mm x 115mm or larger - Must be usable with the microscope included with the semen analysis device 2. Delivery Location: Okinawa Prefectural Livestock Research Center (2009-5 Shishibu, Nakijin Village, Okinawa Prefecture) 3. Delivery Deadline: March 24, 2025 4. Delivery Method: Obtain operational confirmation from the person in charge at the delivery location and provide an explanation of how to use the equipment to the person in charge. 5. Other (1) The contract amount shall include all costs related to the above. (2) The supplier shall follow the instructions of the person in charge under their supervision during delivery. (3) In case of any contact issues or problems during delivery, immediately contact the person in charge below. (4) The supplier shall be responsible for the removal and relocation of existing equipment, delivery and installation of the new equipment, and trial operation and performance testing. (5) The supplier must have an agent within the prefecture and be able to handle equipment adjustments and repairs at facilities within Japan. (6) The supplier must be able to provide immediate response for troubles and after-care that occur during operation after delivery. (7) The delivered equipment must be new (delivery after trial operation is acceptable, and the equipment after trial operation will be treated as new). (8) Defects caused by the manufacturer within one year of delivery shall be repaired free of charge. (9) The supplier shall be responsible for all necessary arrangements for the installation and smooth operation of the equipment (e.g., necessary power supply work). Person in Charge: Okinawa Prefectural Livestock Research Center, Breeding Improvement Division, Ryuko KOBE Tel: (0980) 56-5142 General Competitive Bidding Guidelines (Sale and Purchase Contract for Set of Equipment Related to Frozen Semen Production for Cattle) This bid is to conduct a general competitive bidding (hereinafter referred to as "bidding") for the sale and purchase of the following items. This document outlines the general matters that bidders (hereinafter referred to as "bidders") must understand and comply with, based on relevant laws and regulations and the public notice of this bidding. 1. Date of Public Notice: October 15, 2024 2. Matters for General Competitive Bidding (1) Name: Set of equipment related to frozen semen production for cattle Quantity: 1 (2) Nature of procured items, etc.: As per specifications (3) Delivery Deadline: March 24, 2025 (4) Delivery Location: Okinawa Prefectural Livestock Research Center (2009-5 Shishibu, Nakijin Village, Kunigami District, Okinawa Prefecture) 3. Qualifications Required for Bidders (1) Bidders who meet all of the following requirements are eligible to participate in this bidding. a. Must be registered in the list of qualified bidders for competitive bidding based on the Regulations on Qualifications of Bidders for Competitive Bidding for Manufacturing, Purchasing, and Selling of Goods by the Prefecture (Notice No. 69, July 20, 1972). b. Must have an established system for inspection and maintenance, as well as a supply system for parts, etc., related to the purchased goods, and be able to promptly restore from failures. c. Must not fall under the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16, 1947). d. Must not be a business operator whose management is substantially controlled by a member of a violent group or a similar entity, and who is currently subject to a request for exclusion from work ordered by Okinawa Prefecture. (2) Matters required of bidders: Documents proving that the above requirements are met must be submitted to the place specified in 4(1) below within the application period specified in 4(2) below as necessary documents for examination. (3) Other bidding participation conditions: a. Must be able to deliver the items specified in the specifications. b. Must have facilities within Japan for inspection and repair of the procured items. 4. Location and Period for Bidding Participation Qualification Confirmation Application Intended bidders for this bidding must submit the General Competitive Bidding Participation Qualification Confirmation Application Form, etc., within the application period to the following location (if submitting by mail, use registered mail; however, any deficiencies must be corrected within the application period). Those who do not apply by the deadline or are found to be unqualified after applying will not be allowed to participate in the bidding. Notification of qualification status will be sent to applicants after reviewing the application. (1) Application Location: 〒905-0426 Nakijin Village, Shishibu 2009-5, Okinawa Prefectural Livestock Research Center (2) Application Period: From the date of public notice until 4:00 PM on October 22, 2024 (Thursday) (3) Reception Hours: 9:00 AM - 12:00 PM, 1:00 PM - 4:00 PM (Excluding Saturdays, Sundays, and public holidays) (4) Documents to be submitted: a. General Competitive Bidding Participation Qualification Confirmation Application Form b. Certificate of performance for contracts of similar type and scale, and a copy of the contract (excerpt of pages showing contractor, contract date, and contract amount is acceptable) c. Return envelope with the applicant's address and name written on it. 5. Explanation and Confirmation of Bidding and Contracts Qualified bidders who wish to inspect machinery or the delivery location may do so by arranging a schedule with the research center by October 22, 2024. 6. Bidding Date and Time and Location (1) Bidding Date and Time: October 28, 2024 (Wednesday), 1:30 PM start (2) Bidding Venue: 2nd Floor Conference Room, Okinawa Prefectural Livestock Research Center (2009-5 Shishibu, Nakijin Village, Tel: 0980-56-5142) 7. Language and Currency to be Used in Bidding and Contract Procedures: Japanese language and Japanese currency. 8. Matters Concerning Bid Bond: As per the attached document "Regarding Bid Bond." 9. Invalid Bids The following bids shall be deemed invalid: (1) Bids submitted by those who are not qualified to participate in the bidding. (2) Two or more bids submitted by the same person for the same item. (3) Bids submitted by a person entrusted by two or more parties. (4) Bids where the amount indicated on the bid form has been corrected. (5) Bids where the amount indicated, name, seal impression, or important characters are missing or unclear. (6) Bids that violate the bidding conditions. (7) Bids involving collusion or other fraudulent activities. (8) Bids submitted by those whose bid bond does not reach the prescribed amount. 10. Method of Determining the Successful Bidder (1) The successful bidder shall be the one who submitted a valid bid and offered the lowest price within the limit of the estimated price. (2) If there are two or more bidders who offered the same lowest price, the successful bidder shall be determined by drawing lots by an employee unrelated to the transaction. (3) If no successful bidder is determined even after two re-bids, negotiations for a discretionary contract may be conducted with the bidder who offered the lowest price, in accordance with the provisions of Article 167-2, Paragraph 1, Item 8 of the Local Autonomy Act. 11. Minimum Reserve Price: Not set (Okinawa Prefectural Finance Regulations Article 129). 12. Contract Security: The successful bidder shall pay or provide a contract security of 10% or more of the contract amount, or collateral in lieu thereof, in accordance with Article 101 of the Okinawa Prefectural Finance Regulations (Okinawa Prefectural Ordinance No. 12, 1972). However, the entire contract security may be exempted if any of the following apply: (1) A performance guarantee insurance contract with the prefecture as the insured is concluded with an insurance company, and the certificate is submitted. (2) The contractor has a track record of concluding two or more contracts with the national government or Okinawa Prefecture or other local public entities of similar type and scale, with the performance deadlines having passed within the last two years. 13. Other: Bidders participating in this general competitive bidding must read the public notice, these guidelines, and the contract terms carefully before submitting their bids. If there are any doubts regarding these bidding guidelines, explanations may be sought from the relevant staff. However, after the bidding, no objections can be raised on the grounds of such uncertainties. 14. Contact Information: Okinawa Prefectural Livestock Research Center, Breeding Improvement Division, Attn: KOBE, 〒905-0426 Nakijin Village, Kunigami District, Okinawa Prefecture, Tel: 0980-56-5142, FAX: 0980-56-4803