Instrumentation Equipment Work at Wada Water Resources Regeneration Center

Instrumentation Equipment Work at Wada Water Resources Regeneration Center NOTICE OF BID Trial Work for Securing Two Days Off Per Week (Designated by the Client) Based on the provisions of Article 234, Paragraph 1 of the Local Autonomy Act, a contract for public works will be concluded through open competitive bidding. Therefore, pursuant to the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act Enforcement Regulations and Article 4 of the Hiroshima City Contract Regulations, the following is hereby announced. Kazumi Matsui, Mayor of Hiroshima City Project Name: Instrumentation Equipment Work at Wada Water Resources Regeneration Center Project Location: Wada, Yuki-cho, Saeki-ku Project Outline: Update work for flow rate meters and DO meters. Instrumentation equipment: All units. Installation work: All units. * For details, refer to the design drawings and specifications (hereinafter referred to as "design drawings, etc."). Construction Period: From the date of contract signing to June 30, Reiwa 9 (2027). Estimated Price: To be announced after bid decision. Minimum Reserve Price: To be announced after bid decision. Bid Classification: * Bids for this project are subject to electronic bidding using the Hiroshima City Electronic Bidding System. Furthermore, this project is limited to electronic bidding and does not permit paper bids. * Bidding procedures shall be in accordance with the Hiroshima City Electronic Bidding System Usage Agreement and the Hiroshima City Electronic Bidding Operation Standards. * This project is subject to electronic lottery. Bid Participation Requirements: Applicants must meet all of the following conditions. Qualifications: * Not falling under Article 167-4 of the Local Autonomy Act Enforcement Regulations and Article 2 of the Hiroshima City Contract Regulations. * Certified as a bidder for Hiroshima City construction competitive bids for Reiwa 7 and 8 (2025 and 2026). * Must have obtained an IC card in the bidder's name and completed user registration for the electronic bidding system. * Other qualification requirements are as specified in the bid explanation document. Certified Construction Type: Electrical Construction, etc. Grade Classification: Must be certified as "D", "B", or "C". Business Office Location: Must have its head office in Hiroshima City. * "Head office" refers to the principal business office as defined by the Building Contractors Act. Company Construction Performance: Must have construction performance records for the following work, completed and delivered as the prime contractor on or after April 1, Reiwa 13 (2001). * Electrical construction with a contract amount (excluding consumption tax, etc.) of 50% or more of the city's design amount for this project (excluding consumption tax, etc.). * However, construction performance as a member of a joint venture is limited to those with an investment ratio of 20% or more. * Limited to performance in the certified construction types listed above. Average Annual Completed Construction Value: The average annual completed construction value for electrical construction must be the highest or second highest compared to other construction types. However, the average annual completed construction value for "Other Construction" will be treated as one construction type. * The average annual completed construction value is based on the "Notification of Business Scale Evaluation Results / Comprehensive Assessment Value Notification" with the examination standard date being within 1 year and 7 months prior to the submission date of the application for confirmation of eligibility for open competitive bidding for this project. Technical Staff: ① Must be able to assign a chief technical engineer or supervising engineer for electrical construction to the project. If the contract amount is 45 million yen (including tax) or more, they must be assigned exclusively. Furthermore, if a supervising engineer (meaning a supervising engineer as defined in Article 26, Paragraph 3, Item 2 of the Building Contractors Act; hereinafter the same) who is concurrently assigned under Special Rule No. 2 is appointed, a supervising engineer assistant (meaning a person who assists the duties prescribed in Article 26-4, Paragraph 1 of the same Act, performed by the concurrently assigned supervising engineer) must be exclusively assigned to the project. However, the technical engineer must comply with the provisions of Article 26, Paragraphs 1 to 5 of the same Act. ② The technical engineer must be directly and constantly employed by the bidder as of the bid opening date, and have been employed for 3 months or more prior to the bid opening date. However, for technical engineers when the contract amount is less than 45 million yen (including tax), they must be directly and constantly employed by the bidder as of the bid opening date, and have been employed prior to the day before the bid opening date. ③ Concurrent assignment of technical engineers is permitted within the scope of the conditions specified in the bid explanation document, even when exclusive assignment is required. Other: * Those who do not meet the bid participation requirements cannot participate. Furthermore, those who cannot be selected according to the provisions of Article 28, Item 2, Items 3 (a) to (o), and Item 5 (a) of the Hiroshima City Construction Competitive Bidding Handling Guidelines cannot participate. * Those who cannot confirm fulfillment of the obligation to join and pay social insurance (health insurance and employees' pension insurance) and labor insurance (employment insurance) cannot participate (excluding those who are not subject to the obligation to join each insurance). For details, please check the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Bidding and Contract Information" -> "Overview of Bidding and Contract Systems" -> "Construction and Construction Consulting Services" -> "Construction" -> "Diagrams and Confirmation Documents Related to Social Insurance and Labor Insurance Enrollment, etc.". Distribution of Bid Explanation Documents and Submission of Bids, etc. [Distribution of Bid Explanation Documents] Download from the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Bidding and Contract Information" -> "Electronic Bidding" -> "Hiroshima City Electronic Procurement System Portal Site" -> "2. Procurement Information Public System" -> "1. General Public Use" -> Expand "Direct Search Bidding/Quotation Information" screen, search for this project, and download from "Details" of this project. [Bid Submission Period] Using the electronic bidding system, from 8:30 AM to 5:00 PM on Wednesday, November 11, Reiwa 8 (2026) and Thursday, November 12, Reiwa 8 (2026) (however, until 4:00 PM on the final day). If unable to submit via the electronic bidding system due to unavoidable reasons, submit the bid form and attached documents in person by 4:00 PM on the final day after submitting the prescribed notification. [Attached Document Submission Period] Same as the bid submission period. (However, for those participating in the bidding using the electronic bidding system, if the capacity of the attached documents exceeds the capacity specified in Article 11, Paragraph 2 of the Hiroshima City Electronic Bidding Operation Standards, submit in person by 4:00 PM on the final day of the bid submission period.) [Bid and Attached Document Submission Location] Contract Management Division listed below. Viewing and Distribution of Design Drawings, etc. [Viewing Period] From the date of announcement to Thursday, November 12, Reiwa 8 (2026), from 8:30 AM to 5:00 PM (however, until 4:00 PM on the final day) (excluding Hiroshima City holidays (holidays as defined in Article 1, Paragraph 1 of the Hiroshima City Holidays Ordinance (1991 Hiroshima City Ordinance No. 49); hereinafter the same)). [Viewing and Distribution of Design Drawings, etc.] Download from the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Bidding and Contract Information" -> "Electronic Bidding" -> "Hiroshima City Electronic Procurement System Portal Site" -> "2. Procurement Information Public System" -> "2. User Functions" -> "6 Entrance to Hiroshima City Procurement Information Public System (User Functions)" -> "To the Login Screen" -> Expand "Hiroshima City Procurement Information Public System (User Functions)" screen, log in with your business number (5 digits) and password, and download from "Bidding/Quotation Information". Note: The design drawings for this project are attached in A3 original size. * When viewing or obtaining design drawings, etc., you must enter the download password indicated on the download confirmation form. * When downloading design drawings, etc., the "Download Confirmation Form" attached to the procurement information public system must be attached to the application for confirmation of eligibility after bid opening. Furthermore, the "Download Confirmation Form" is only issued during the above viewing period, so please keep it safe. Viewing is also available at the Construction Management Division listed below. Regarding Design Drawings, etc. [Question Submission Period] From the date of announcement to Monday, November 2, Reiwa 8 (2026) (excluding Hiroshima City holidays). [Question and Answer Document Viewing and Distribution Period] From Friday, November 6, Reiwa 8 (2026) to Thursday, November 12, Reiwa 8 (2026), from 8:30 AM to 5:00 PM (however, until 4:00 PM on the final day) (excluding Hiroshima City holidays). [Viewing and Distribution of Questions and Answers Regarding Design Drawings, etc.] Download from the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Bidding and Contract Information" -> "Electronic Bidding" -> "Hiroshima City Electronic Procurement System Portal Site" -> "2. Procurement Information Public System" -> "2. User Functions" -> "6 Entrance to Hiroshima City Procurement Information Public System (User Functions)" -> "To the Login Screen" -> Expand "Hiroshima City Procurement Information Public System (User Functions)" screen, log in with your business number (5 digits) and password, and download from "Bidding/Quotation Information". Viewing is also available at the Construction Management Division listed below. Bid Opening Date, etc. [Bid Opening Date and Time] Friday, November 13, Reiwa 8 (2026), 9:30 AM. [Bid Opening Location] 15th Floor, Hiroshima City Hall Main Building, Bidding Room. [Number of Bids] If there are no bids within the range of the estimated price and above the minimum reserve price, a re-bid will be conducted once by sending a re-bid notice via the electronic bidding system. Submission of Application for Confirmation of Bid Participation Qualifications, etc. [Submission of Application] To be submitted by the lowest bidder after bid opening (as described in Section 7 of the bid explanation document). [Submission Location] Construction Management Division listed below. Notification of Bid Participation Qualification Confirmation Results and Bid Results: After confirmation of bid participation qualifications, the successful bidder notification will be sent via the electronic bidding system. Bid Cancellation: Bidding may be canceled if the fairness of the bidding is deemed to be compromised due to the actions of bid participants or errors in the bidding procedures by the client. Invalid Bids: Bids submitted by those who do not meet the bid participation requirements stated in this announcement, bids with false statements in the application, bids that violate the bidding conditions, and bids from those whose submitted application for confirmation of bid participation qualifications cannot be confirmed due to incomplete documents (including incorrect entries) shall be deemed invalid. Other: * This project is an open competitive bid with post-bid qualification confirmation, where eligibility is confirmed after the bid opening. * When determining the successful bidder, the bid amount entered by the successful bidder in the electronic bidding system or the amount stated in the bid form, plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than 1 yen, the fraction shall be rounded down), will be considered the winning bid amount. Therefore, bidders, whether they are taxable or non-taxable for consumption tax and local consumption tax, should enter or state an amount equivalent to 100/100 of their estimated contract desired amount. * This project is a trial project for securing two days off per week (designated by the client). If 4 weeks and 8 days or more are not achieved, a negotiation for a reduction in the contract price will be conducted based on Article 24 of the Hiroshima City Construction Contract Terms and Conditions, depending on the situation. For details, please check the Hiroshima City website (https://www.cit y.hiroshima.lg.jp/) under "Information for Businesses" -> "Urban Development" -> "Information Technology and Technical Management of Public Works" -> "To Construction Contractors" -> "Regarding the Trial of Hiroshima City's Two Days Off Per Week Construction System". * For other conditions, refer to the bid explanation document and "To Those Participating in Competitive Bidding for Construction Projects". Bid Bond: Exempt Contract Security Deposit: Required (10/100 or more of the contract amount) Contract Management Division: Hiroshima City Finance Bureau, Contract Department, Construction Contract Division (15th Floor, Main Building), 1-6-34 Kokutaiji-machi, Naka-ku, Hiroshima City (Tel: 082-504-2280, Email: keiyaku-koji@city.hiroshima.lg.jp, FAX: 082-504-2612) Construction Management Division: Hiroshima City Sewerage Bureau, Maintenance Division, Chida Government Building 2nd Floor, 6-13 Minamisenada-higashi-machi, Naka-ku, Hiroshima City (Tel: 082-241-9223, Email: g-ijika@city.hiroshima.lg.jp, FAX: 082-247-5782) Separate Sheet September 1, Reiwa 7 (2025) Hiroshima City Finance Bureau, Contract Department, Construction Contract Division Regarding the Trial of "Invalid Bids Due to Inability to Assign Technical Staff" (Limited to Electrical Construction and Mechanical Equipment Installation Construction) While bid withdrawal after bid submission is not permitted, for electrical construction and mechanical equipment installation construction, where bid failures due to technical staff shortages frequently occur, this trial will allow bids to be deemed invalid only if the bidder becomes unable to assign the planned technical staff to this project due to becoming the successful bidder for another project, etc. In such cases, the bid will be deemed invalid, and the bidder will not be subject to the bid participation restriction of being unable to participate in the city's bids for one month. However, this trial is limited to "Electrical Construction" and "Mechanical Equipment Installation Construction" for which the Finance Bureau, Contract Department, Construction Contract Division concludes contracts. 《 "Notification of Inability to Assign Technical Staff" Submission Method 》 After bid opening, submit the "Notification of Inability to Assign Technical Staff" (form provided on the last page) via email to the Construction Management Division by the deadline for submitting the application for confirmation of bid participation qualifications, and confirm receipt by phone. Even for electrical construction and mechanical equipment installation construction, those who do not submit this notification and fail to submit the application for confirmation of bid participation qualifications, or submit an incomplete application, will be unable to participate in the city's bids for one month thereafter. Note: The handling described in the diagram below is limited to "Electrical Construction" and "Mechanical Equipment Installation Construction" for which the Construction Contract Division concludes contracts. [For Regular Post-Bid Qualification Confirmation Type Open Competitive Bidding] Bid Holding Notice Sent (Bidder Name Listed) Application for Confirmation of Bid Participation Qualifications Submitted (By noon the day after the holding notice is sent) Successful Bid Decision ┣╋━━━━━━━━━━━━┫ Confirmation of Bid Participation Qualifications Technical Staff Inability Notification Submission Period [For Comprehensive Evaluation / Post-Bid Qualification Confirmation Type Open Competitive Bidding] (By noon the day after the holding notice is sent) (By noon the day after the holding notice is sent) Holding Notice Sent (Bidder Name Listed) Application for Confirmation of Bid Participation Qualifications Submitted Comprehensive Evaluation Report Submitted Bid Holding Notice Sent Successful Bid Decision Comprehensive Evaluation Evaluation Period * Confirmation of Bid Participation Qualifications Technical Staff Inability Notification Submission Period ┣╋━━━━━━━━━━━━━╋╋━━━━━━━━━━━━┫ (By noon the day after the holding notice is sent) [Comprehensive Evaluation / Post-Bid Qualification Confirmation Type Open Competitive Bidding (Low Bid)] (By 5:00 PM on the 5th business day after the holding notice is sent) (By noon the day after the holding notice is sent) Low Bid Price Investigation Report Submitted Application for Confirmation of Bid Participation Qualifications Submitted Holding Notice Sent (Bidder Name Listed) Bid Holding Notice Sent Comprehensive Evaluation Report Submitted Successful Bid Decision Comprehensive Evaluation Evaluation Period * Technical Staff Inability Notification Submission Period Low Bid Price Investigation Confirmation of Bid Participation Qualifications ┣╋━━━━━━━━━━━━━╋╋━╋━━━━━━━━━━━━━━━━━━━━━┫ * The evaluation period for comprehensive evaluation is usually about 1 to 2 weeks from the submission of the report, but it may take longer. Since the submission date for the application for confirmation of bid participation qualifications changes depending on the evaluation period, please pay attention to the expiration dates of documents attached to the application for confirmation of bid participation qualifications, such as tax certificates. Implementation Period: Applicable to bids announced on or after September 1, Reiwa 7 (2025).