Route Bus Specification Vehicle (Small Bus Vehicle)

Public notice is hereby given in accordance with the provisions of Article 167-6 of the Local Autonomy Act (Showa 22, Cabinet Order No. 16) (hereinafter referred to as "the Act"), Article 5 of the Okayama City Contract Regulations (Heisei 1, City Regulations No. 63; hereinafter referred to as "Contract Regulations"), and Article 6 of the Okayama City Regulations on Procedures for Procurement of Goods, etc., or Specified Services (Heisei 21, City Regulations No. 112), which apply to procurement procedures subject to the provisions of the Ordinance on Procedures for Procurement of Goods, etc., or Specified Services by Local Governments (Heisei 7, Cabinet Order No. 372). Date: August 20, Reiwa 8 Mayor of Okayama City: Masao Omori 1. Matters for Tender (1) Item and Quantity to be Purchased: Route Bus Specification Vehicle (Small Bus Vehicle) 2 units (2) Delivery Location: Designated locations within Okayama City (3) Delivery Period: By March 31, Reiwa 9 (4) Payment Terms: After delivery, within 30 days from the date of invoice after inspection and acceptance. (5) Bid Item Summary: Route Bus Specification Vehicle (Small Bus Vehicle) 2 units 2. Qualifications Required for Bid Participation: (1) Shall not be a person falling under the provisions of Article 167-4 of the Act and Article 2, Paragraph 1 of the Contract Regulations. (2) Shall be registered in the list of qualified bidders for general competitive (designation competitive) tenders of Okayama City (hereinafter referred to as "Qualified Bidders List") or the list of qualified bidders for specified procurement contracts of Okayama City (hereinafter referred to as "Specified Procurement List") based on the "Matters Concerning Qualification and Examination for Participation in Okayama City Competitive Tenders" (Showa 61, City Public Notice No. 120). (3) Shall not be in a period of designation suspension or designation hold (hereinafter referred to as "designation suspension etc.") based on the Okayama City Designation Suspension Standards at the time of the bid opening date specified in the notice. 3. Procedures for Qualification Examination Application for Specified Procurement Contracts: For those not registered in the Qualified Bidders List or Specified Procurement List based on the above 2(2), the following procedures shall be followed for qualification examination application for specified procurement contracts: (1) Application Period and Reception Hours: Application Period: From the date of this notice until September 14, Reiwa 8 (Monday) *Excluding holidays as defined by the Ordinance on Determining Holidays in Okayama City (Heisei 1, City Ordinance No. 44). Reception Hours: 9:00 AM to 12:00 PM and 1:00 PM to 5:15 PM each day. (2) Application Location: 〒700-8544 1-1-1 Daiku, Kita-ku, Okayama City (Okayama City Hall Main Building 5th Floor) Contract Division, Finance Department, Finance and Budget Bureau, Okayama City (hereinafter referred to as "Contract Division") Contact Person: Management Section TEL: 086-803-1194 (Direct) Website Address: (https://www.city.okayama.jp/jigyosha/0000012516.html) (3) Submission Method: Primarily by mail. (Send by registered mail or equivalent method that provides delivery records.) *Must arrive by the deadline. *Please check the Okayama City website as the submission method may change. Website Address: (https://www.city.okayama.jp/jigyosha/category/5-3-17-0-0-0-0-0-0-0.html) (4) Method of Obtaining Application Documents: Download together with the documents attached to this bid notice from the Okayama City website. 4. Bid Procedures etc.: (1) Location for Inspection of Contract Provisions etc.: 〒700-8544 1-1-1 Daiku, Kita-ku, Okayama City Contract Division (Okayama City Hall Main Building 5th Floor) and Okayama City Website TEL: 086-803-1156 Website Address: (https://www.city.okayama.jp/jigyosha/0000012483.html) (2) The bid explanation document will be provided free of charge at the Contract Division from August 20, Reiwa 8 (Thursday) to October 1, Reiwa 8 (Thursday), and can also be downloaded free of charge from the Okayama City website. (3) No bid explanation meeting will be held. (4) Inquiries must be made by email or fax by 4:00 PM on September 3, Reiwa 8. Other methods will not be accepted. The subject line must clearly state "Bid Inquiry (Route Bus Specification Vehicle (Small Bus Vehicle 1/21 units))". Answers to inquiries will be posted on the Okayama City website at 4:00 PM on September 7, Reiwa 8. Bidders must confirm the answers to inquiries before bidding. Please confirm receipt by phone for any method. (Inquiry Confirmation TEL: Urban Development Bureau, Urban and Transportation Department, Transportation Policy Division 086(803)1376, Contract Division 086(803)1156) *Contact Information: Okayama City Urban Development Bureau, Urban and Transportation Department, Transportation Policy Division FAX: 086-234-0435 E-mail: koutsuuseisaku@city.okayama.jp Contract Division FAX: 086-803-1736 E-mail: keiyaku@city.okayama.jp (5) Bid forms will be accepted by mail using the designated bid form mailing envelope (item-specific envelope: blue) provided by the Contract Division, via registered mail or simple registered mail to the Okayama Daiku Post Office,留 (Ryu). However, mailings should be sent on or after September 17, Reiwa 8, after confirming item 4 "Matters Concerning Submission of Bid Forms" in the bid explanation document. Must arrive at the Okayama Daiku Post Office by September 30, Reiwa 8.

〒700-0913 Okayama Daiku Post Office,留 (Ryu) Okayama City Contract Division (6) Bid Opening Date and Time: October 1, Reiwa 8 (Thursday) from 11:00 AM, at the 2nd Bidding Room, Contract Division, 5th Floor, Okayama City Hall. The bid opening will be conducted with the participation of bidders. However, the number of participants will be limited to 5 on a first-come, first-served basis. If a person other than the representative or authorized agent attends, a letter of proxy stating the delegation of authority must be presented. If there are no participants, staff unrelated to the bid will be present. 5. Matters Concerning Confirmation of Participation Qualifications: (1) Qualification Confirmation Application Documents: If a bidder becomes a candidate for qualification confirmation under Article 7, Paragraph 5 of the Okayama City Goods Purchase etc. Postal Bid Implementation Guidelines (hereinafter referred to as "Postal Bid Implementation Guidelines"), they must submit the "General Competitive Tender Participation Qualification Confirmation Application Form" (hereinafter referred to as "Confirmation Application Form") and attached documents to undergo qualification confirmation. Attached Documents: ① Notification of Designation Suspension etc. ② Specification Sheet of Goods to be Delivered. The Confirmation Application Form and attached documents (hereinafter referred to as "Confirmation Application Documents etc.") should be prepared in advance for prompt submission after bid opening. (2) Submission Method for Confirmation Application Documents etc.: Submit in person at the reception location. *Reception is primarily at the counter. The content of the Confirmation Application Documents etc. will not be checked at the counter. However, if the candidate for qualification confirmation has difficulty submitting the Confirmation Application Documents etc. in person, please contact the Contract Division by phone. TEL: 086-803-1156 (3) Reception Period for Confirmation Application Documents etc.: Until 5:15 PM on October 5, Reiwa 8 (Monday) *Excluding holidays as defined by the Ordinance on Determining Holidays in Okayama City. (4) Reception Location for Confirmation Application Documents etc.: Contract Division, Okayama City Hall Main Building, 5th Floor, 1-1-1 Daiku, Kita-ku, Okayama City. 6. Matters Concerning Bid Bond: (1) The amount of the bid bond shall be 5% or more of the estimated contract price (including consumption tax and local consumption tax). (2) The bid bond will be waived in the following cases: a. If the bidder is registered in the Qualified Bidders List or Specified Procurement List and has not failed to perform a contract concluded with the City within the three years prior to the bid opening date, or has not failed to conclude a contract after being selected as a contract party by the City, and is not deemed likely to fail to conclude a contract. b. If a bid bond insurance contract has been concluded. (3) Bidders may provide a guarantee from a bank or financial institution recognized as reliable by the Mayor (hereinafter referred to as "Financial Institution etc.") in lieu of the bid bond. (4) The bid bond shall be paid using the payment notice issued by the Contract Division, and the receipt must be submitted to the Contract Division by 3:00 PM on the day before the bid opening. (If providing collateral in lieu of the bid bond, the guarantee from the financial institution etc. must be submitted to the Contract Division by 3:00 PM on the day before the bid opening. The same applies if a bid bond insurance contract has been concluded.) 7. Contract Deposit: (1) Pay an amount of 10% or more of the contract amount. A guarantee from a financial institution etc. may be provided in lieu of the contract deposit. Furthermore, if a performance guarantee bond is provided or a performance guarantee insurance contract is concluded, the payment of the contract deposit will be waived. (2) The contract deposit shall be paid using the payment notice issued by the Contract Division, and the receipt must be submitted to the Contract Division by 3:00 PM on the date of contract creation (within 7 days from the date of notification from the Mayor that the bidder is the contract party). (If providing collateral in lieu of the contract deposit, the guarantee document from the financial institution etc. must be submitted to the Contract Division by 3:00 PM on the date of contract creation. The same applies if a performance guarantee insurance contract has been concluded.) 8. Method of Determining the Successful Bidder: (1) The bidder who submits the lowest valid bid within the limits of the acceptable price (meaning the estimated price stipulated in Article 234, Paragraph 3 of the Local Autonomy Act (Showa 22, Law No. 67), including consumption tax and local consumption tax. The same applies hereinafter) shall be the candidate for confirmation. (2) The candidate for confirmation must submit the Confirmation Application Documents etc. by the date specified in this notice. If found to meet the bid participation qualifications as a result of the examination, the candidate for confirmation shall be the successful bidder. The contract must be concluded within 7 days from the date of being determined as the successful bidder. 9. Requirement for Contract Creation: Required. 10. Invalid Bids: Bids falling under Article 9 of the Postal Bid Implementation Guidelines shall be invalid. 11. Other: (1) This procurement is subject to the Agreement on Government Procurement based on the WTO. (2) The language and currency to be used in the contract procedures shall be Japanese and Japanese currency. (3) When submitting documents written in a language other than Japanese, a Japanese translation must also be submitted. (4) For other details, please refer to the bid explanation document. (5) Name and address of the department in charge of administrative matters related to the contract pertaining to this notice: Contract Division, 1-1-1 Daiku, Kita-ku, Okayama City, 700-8544 TEL: 086-803-1156 Website Address: (https://www.city.okayama.jp/jigyosha/0000012483.html) 12. Summary: (1) Nature and quantity of the products to be required: Two specially customized city buses (Minibus) (2) Time-limit for submission of the tender document by registered mail: September 30, 2026 (3) Date and time of tender: 11:00 AM, October 1, 2026 (4) Contact point for the notice: Contract Division, Finance Department, Finance and Budget Bureau, City of Okayama, 1-1-1 Daiku, Kita-ku, Okayama-city 700-8544 Japan Tel:086-803-1156 3/21 Bid Explanation Document 1. Matters for Tender (1) Item and Quantity to be Purchased: Route Bus Specification Vehicle (Small Bus Vehicle) 2 units (2) Delivery Location: Designated locations within Okayama City (3) Delivery Deadline: By March 31, Reiwa 9 (4) Payment Terms: After delivery, within 30 days from the date of invoice after inspection and acceptance. (5) Bid Item Summary: Route Bus Specification Vehicle (Small Bus Vehicle) 2 units 2. Requirements for Bid Participation: (1) Shall not be a person falling under the provisions of Article 167-4 of the Act and Article 2, Paragraph 1 of the Contract Regulations. (2) Shall be registered in the list of qualified bidders for general competitive (designation competitive) tenders of Okayama City (hereinafter referred to as "Qualified Bidders List") or the list of qualified bidders for specified procurement contracts of Okayama City (hereinafter referred to as "Specified Procurement List") based on the "Matters Concerning Qualification and Examination for Participation in Okayama City Competitive Tenders" (Showa 61, City Public Notice No. 120). (3) Shall not be in a period of designation suspension or designation hold (hereinafter referred to as "designation suspension etc.") based on the Okayama City Designation Suspension Standards at the time of the bid opening date specified in the notice. 3. Procedures for Qualification Examination Application: For those not registered in the City's Qualified Bidders List or Specified Procurement List based on the above 2(2), the following procedures shall be followed for qualification examination application for specified procurement contracts: (1) Application Period and Reception Hours: Application Period: From the date of this notice until September 14, Reiwa 8 (Monday) *Excluding holidays as defined by the Ordinance on Determining Holidays in Okayama City (Heisei 1, City Ordinance No. 44). Reception Hours: 9:00 AM to 12:00 PM and 1:00 PM to 5:15 PM each day. (2) Application Location: 〒700-8544 1-1-1 Daiku, Kita-ku, Okayama City (Okayama City Hall Main Building 5th Floor) Contract Division, Finance Bureau, Okayama City (hereinafter referred to as "Contract Division") Contact Person: Management Section TEL: 086-803-1194 (Direct) Website URL: https://www.city.okayama.jp/jigyosha/0000012516.html (3) Submission Method: Primarily by mail. (Send by registered mail or equivalent method that provides delivery records.) *Must arrive by the deadline. *Please check the Okayama City website as the submission method may change. Website URL: https://www.city.okayama.jp/jigyosha/category/5-3-17-0-0-0-0-0-0-0.html (4) Method of Obtaining Application Documents: Download together with the documents attached to this bid notice from the Okayama City website. 4. Matters Concerning Submission of Bid Forms: (1) Bid forms shall be mailed using the designated bid form mailing envelope (item-specific envelope: blue) (hereinafter referred to as "Designated Envelope") provided by the Contract Division. (2) Bidders shall enter the amount equivalent to 100/110 of their estimated contract price (hereinafter referred to as "Bid Amount") in the bid form, regardless of whether they are a taxable or non-taxable business with respect to consumption tax and local consumption tax. In this case, the successful bid price shall be the Bid Amount plus an amount equivalent to 10% of that amount (rounded down to the nearest yen if there are fractions of less than one yen). (3) Enter any three-digit number in the lottery number field of the bid form. (4) Fill in the necessary items on the bid form, affix signature and seal (seal must be one registered with the City in advance), seal it in the Designated Envelope, and mail it by registered mail or simple registered mail to the Okayama Daiku Post Office,留 (Ryu).