Takikawa Snow Removal Ditch Electrical Equipment Maintenance and Inspection Consignment Work

Takikawa Snow Removal Ditch Electrical Equipment Maintenance and Inspection Consignment Work Takikawa City Public Notice No. 266 In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act Enforcement Regulations (Cabinet Order No. 16 of 1947), a regionally limited general competitive tender (hereinafter referred to as "tender") will be implemented, and we hereby announce as follows. October 27, 2026 Mayor of Takikawa City, Yasuyoshi Maeda 1. Matters for Tender (1) Name of Work, etc.: Takikawa Snow Removal Ditch Electrical Equipment Maintenance and Inspection Consignment Work. (2) Location of Work, etc.: Within and outside Sakae-machi, Takikawa City. (3) Period of Work, etc.: From the date of contract conclusion until March 31, 2027. (4) Outline of Work, etc.: As per the specifications and drawings provided for viewing. (5) Estimated Price of Work, etc.: Publicly announced in advance/after the fact. *The estimated price above includes the amount of consumption tax and local consumption tax related to the transaction. (6) Whether Separate Dismantling, etc., is Obligatory: A. Not obligatory. B. Since this is a work for which separate dismantling, etc., is obligatory under Article 9 of the Act on the Promotion of Proper Treatment of Construction Waste (Act No. 104 of 2000), when concluding the contract, it is necessary to state in the contract the costs required for recycling, etc., the costs required for demolition work, the method of separate dismantling, and the name and location of the facility for recycling, etc. Therefore, please estimate the costs required for recycling, etc., and demolition work based on the specified construction waste and removal quantities in the specifications and then tender. 2. Matters Concerning Qualifications Required for Tender Participants: Tender participants must meet the requirements listed in each of the following items. If the tender participant is a joint venture, all of its members must meet one of the qualification requirements specified in items 2 to 4 or 8. (1) Must be listed in the roster of qualified bidders under Article 129, Paragraph 2 of the Takikawa City Financial Regulations (Takikawa City Ordinance No. 34 of 1980; hereinafter referred to as the "Financial Regulations"), and must be listed under the same type of work as the commissioned work (Electrical Construction), and must be a local contractor or a contractor within the region as defined in Article 2 of the Takikawa City Construction Work Designation Standards (Takikawa City Public Notice No. 31 of 1995; hereinafter referred to as the "Designation Standards"). (2) Must not be subject to a suspension of designation for designated competitive tenders under Article 2, Paragraph 1, or Articles 3, Paragraphs 1 to 3 of the Takikawa City Competitive Tender Participant Designation Suspension Procedures (Takikawa City Public Notice No. 43 of 1999) (including those whose suspension period has already passed) during the period from the tender announcement date to the tender execution date, or must not be subject to exclusion measures from competitive tenders under Article 3 or Article 8 of the Takikawa City Competitive Tender Participant Exclusion Measures Procedures (Takikawa City Guideline No. 12 of 2014) (including those who have received notice of cancellation of exclusion measures). (3) Must not be a contractor who received the design work, etc., for the commissioned work, or a contractor who has a capital or personnel relationship with such a contractor in any of the following ways: (Contractor for design work, etc.) A. Owns more than 50% of the issued shares of the contractor or has invested more than 50% of the total investment amount. B. The contractor owns more than 50% of the issued shares or has invested more than 50% of the total investment amount. C. The representative director of the contractor also serves as a representative director of the contractor. (4) If a permit, etc., is required for the commissioned work, must have been engaged in such business for 4 years or more after obtaining the permit, etc. (5) For construction work (limited to types of work for which contractors are graded according to the Takikawa City Construction Contract Contractor Qualification Examination Staff Meeting Regulations (Takikawa City Administrative Notice No. 2 of 1995)), must be graded in the rank designated by the Mayor. (6) For work falling under Article 26, Paragraph 3 of the Construction Industry Act (Act No. 100 of 1949), must be able to assign a full-time chief engineer or supervising engineer as stipulated in the same paragraph. (7) For construction work with an estimated price of 100 million yen or more, and for work with an estimated price of 10 million yen or more, must have experience as the prime contractor for construction work of approximately the same scale and of the same or similar type as the commissioned work within the past 10 years. (8) Must not be any of the following: A. A person falling under Article 167-4 of the Cabinet Order. B. A person who has not passed two years since being subject to a transaction suspension by a clearinghouse, or who has had a dishonored check or bill within six months prior to the tender execution date. C. A person who has applied for commencement of rehabilitation proceedings under the Company Rehabilitation Act (Act No. 154 of 2002) and has not yet received a decision to approve the rehabilitation plan from the court under the same Act. D. A person who has applied for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999) and has not yet received a decision to approve the rehabilitation plan from the court under the same Act. 3. Matters Concerning Submission of Tender Participation Application Forms, etc.: Tender participants must submit a regionally limited general competitive tender participation application form. (1) Submission Period: From Wednesday, October 28, 2026, to Thursday, November 5, 2026 (excluding Sundays, Saturdays, and national holidays, etc.), from 8:45 AM to 4:30 PM. (2) Submission Location: Takikawa City Hall, General Affairs Department, Finance Division. (3) Submission Method: Must be submitted in person to the location specified in (2). Submission by mail or facsimile will not be accepted. (4) Other: A. Expenses incurred in preparing application forms, etc., shall be borne by the tender participant. B. Submitted application forms, etc., will not be returned. C. Submitted application forms, etc., shall not be used by others without permission. 4. Matters Concerning Inspection of Specifications and Drawings, etc.: (1) Tender participants may inspect the specifications and drawings, etc., and may also copy them during the inspection period at their own expense. A. Inspection Period: From Tuesday, October 27, 2026, to Wednesday, November 11, 2026 (excluding Sundays, Saturdays, and national holidays, etc.), from 8:45 AM to 4:30 PM. B. Inspection Location: Takikawa City Hall, 6th Floor, Public Notice Inspection Room. (2) If there are any questions regarding the specifications and drawings, etc., they must be submitted using the question and answer form provided at the inspection location as follows: A. Submission Deadline: Thursday, November 5, 2026, from 8:45 AM to 4:30 PM. B. Submission Location: Takikawa City Hall, General Affairs Department, Finance Division. C. Submission Method: Must be submitted in person to the location specified in B. Submission by mail or facsimile will not be accepted. (3) The question and answer forms from (2) will be made available for inspection as follows: A. Inspection Period: Until Wednesday, November 11, 2026 (excluding Sundays, Saturdays, and national holidays, etc.), from 8:45 AM to 4:30 PM. B. Inspection Location: Takikawa City Hall, 6th Floor, Public Notice Inspection Room. 5. Matters Concerning Tender Procedures, etc.: (1) Tender Date and Time: Thursday, November 12, 2026, 9:00 AM. *If there are multiple tenders on the same day, the first tender will start at 9:00 AM, and subsequent tenders will start sequentially. Please be aware of this in advance. Please wait in the waiting room by the start time as the tender will begin at 9:00 AM. *The order of tenders will be published on the official Takikawa City website the day before the tender. Please check it. (2) Tender Location: Takikawa City Hall, 3rd Floor, Room 301. (3) Tender Waiting Room: Takikawa City Hall, 3rd Floor, Room 302. (4) Tender Method: A. The number of tenders is generally limited to three. However, if the estimated price for the work is publicly announced in advance, the number of tenders will be limited to one, and a breakdown of costs must be submitted at the time of tender form submission. B. If there is only one tender participant or one joint venture, the tender will not be executed. C. Tenders by mail, telegram, facsimile, etc., are not permitted. (5) Amount Written on Tender Form: When determining the successful bid, the successful bid price shall be the amount written on the tender form plus the amount equivalent to consumption tax and local consumption tax (if there is a fraction of less than one yen, the fractional amount shall be rounded down). Therefore, tender participants shall write on their tender forms an amount excluding the consumption tax and local consumption tax from their estimated contract amount, regardless of whether they are taxable or exempt from Consumption Tax, etc. (6) Whether a Minimum Reserve Price is Set: A. Not set. B. Set. (7) Whether a Low-Bid Price Investigation Standard is Set: A. Not set. B. Set. (8) Declaration of Consumption Tax, etc., Taxable Status: The successful bidder shall promptly declare whether they are a taxable or exempt business operator of Consumption Tax, etc., after the bid award. However, if the successful bidder is a joint venture and some of its members are exempt business operators, a "Joint Venture Consumption Tax Exempt Business Operator Declaration Form" must be submitted. 6. Matters Concerning Invalid Tenders: The following tenders shall be deemed invalid. (1) Tenders submitted by persons who do not meet or no longer meet the tender participation qualification requirements specified in the tender announcement. (2) Tenders submitted by persons found to have made false statements in their application forms, etc. (3) Tenders that violate the Competitive Tender Guidelines for Construction Work, etc., or other tender conditions specified in this announcement, as separately determined by the Mayor. (4) Tenders submitted by persons who have not submitted a breakdown of costs when required, or whose submitted breakdown of costs is incomplete (e.g., not filled in). 7. Matters Concerning Tender Security Deposit: (1) Waived. (2) Tender participants must deposit a tender security deposit equivalent to 10/100 or more of their estimated contract amount (including consumption tax and local consumption tax). 8. Matters Concerning Determination of Successful Bidder and Confirmation of Tender Participation Qualification: (1) The bidder who submits the lowest price within the limit of the estimated price (and within the range between the estimated price and the minimum reserve price, if set) prepared in accordance with Article 234, Paragraph 3 of the Local Autonomy Act shall be the successful bid candidate, and the bid award will be held in abeyance while the tender participation qualification is confirmed. If the tender participation qualification is confirmed, the bidder with the lowest price will be the successful bidder. If the tender participation qualification is not confirmed, the next lowest bidder will be sequentially confirmed until a successful bidder is determined. However, if a minimum reserve price is set and a bid below the minimum reserve price is submitted, that bid shall be disqualified. Furthermore, if the low-bid price investigation system is applied and it is deemed that the contract may not be performed in accordance with its terms by the bidder with the lowest bid price, or if it is deemed significantly inappropriate to conclude the contract with that bidder due to the risk of disrupting fair trade order, the tender participation qualification of another bidder who submitted a bid within the limit of the estimated price at the lowest price will be confirmed. (2) If the tender participation qualification is deemed invalid, the successful bid candidate will be notified in writing with the reason. (3) The person who receives the notification under (2) may request an explanation of the reason in writing to the Mayor as follows: A. Submission Deadline: Thursday, November 19, 2026, from 8:45 AM to 4:30 PM. B. Submission Location: Takikawa City Hall, General Affairs Department, Finance Division. C. Submission Method: Must be submitted in person to the location specified in B. Submission by mail or facsimile will not be accepted. (4) When an explanation of the reason for disqualification is requested, a written response will be provided to the person requesting the explanation within 3 days from the submission deadline specified in A of (3). 9. Matters Concerning Necessity of Contract Creation, etc.: (1) The creation of a written contract is required. (2) Contract Security Deposit: A. Waived. B. The party concluding the contract must deposit a contract security deposit equivalent to 10/100 or more of the contract amount. 10. Matters Concerning Payment Conditions: (1) Advance Payment: A. Not applicable. B. An amount equivalent to up to 40% of the contract amount (30% for services) will be paid. (2) Interim Advance Payment: A. Not applicable. B. An amount equivalent to up to 20% of the contract amount will be paid. However, this can be claimed if all of the following conditions are met: (A) Half of the construction period has passed. (B) Construction work that should have been carried out by the time specified in (A) has been completed, and the progress of the construction work is 50% or more of the contract amount. (3) Partial Payment: A. Not applicable. B. Paid up to [number] times. Note: For both (2)B and (3)B, either option must be selected and stated in the contract at the time of contract conclusion, and changes after contract conclusion will not be permitted. Please note that the applicability and number of payments may vary depending on the contract amount. 11. Matters Concerning Resolution of the Assembly: A. The contract related to this tender does not require the resolution of the Takikawa City Assembly. B. The contract related to this tender requires the resolution of the Takikawa City Assembly. Therefore, if a successful bidder is determined, a provisional contract will be concluded, and a final contract will be concluded upon obtaining the resolution of the Takikawa City Assembly. 12. Other: (1) Tender participants must comply with the Financial Regulations, the Competitive Tender Guidelines for Construction Work, etc., as separately determined by the Mayor, and other relevant laws and regulations. (2) If false statements are made in the application forms, etc., designation suspension based on the Takikawa City Competitive Tender Participant Designation Suspension Procedures or exclusion measures from competitive tenders based on the Takikawa City Competitive Tender Participant Exclusion Measures Procedures may be imposed. (3) If there is information regarding collusion, investigations may be conducted, affidavits and breakdown of costs may be collected, and the matter may be reported to the Fair Trade Commission. (4) In the event of unavoidable circumstances before the tender, such as suspicion of collusion, the tender for the work, etc., may be postponed or canceled. Also, if there are no tender participants at the time of tender execution, or if there are no participants who meet the tender participation qualification requirements after confirmation, the tender will be canceled. Even if the tender is canceled, the costs for preparing application forms and related documents, and for copying specifications, etc., will be borne by the tender participants. (5) If evidence is obtained after the contract conclusion that collusion has occurred, the contract may be canceled. (6) If electronic contracting is desired, submit the "Consent Form for Electronic Contracting and Email Address Confirmation" from the tender participation application acceptance period until the tender date at 4:30 PM. (7) For any unclear points regarding the tender, please inquire with the General Affairs Department, Finance Division (Phone: 0125-28-8008).