Conditional Open Tendering (Pre-qualification Type) for "Contract for Mitsuse Tunnel Toll Collection Services, Reiwa 9-11 Fiscal Years (Sukan-sui No. 1)"

"Contract for Mitsuse Tunnel Toll Collection Services, Reiwa 9-11 Fiscal Years (Sukan-sui No. 1)" Conditional Open Tendering (Pre-qualification Type) will be held. (Contract/Pre-qualification Type) October 28, Reiwa 8 (2026) Saga Prefecture Road Public Corporation President I. Contract Overview 1. Procuring Organization: Saga Prefecture Road Public Corporation 2. Procuring Industry: Toll Collection Services, etc. 3. Procurement Type: Conditional Open Tendering / Pre-qualification Type 4. Contract Name: 5. Contract Location: Fukuoka City, Sawara Ward, Oaza Magaribuchi - Saga City, Mitsuse Village 6. Contract Details: Snow and ice control services, etc. (lump sum) 7. Estimated Contract Date: December 22, Reiwa 8 (2026) 8. Estimated Construction Period: 9. Estimated Price: To be announced after the fact II. Matters Concerning Bidding Eligibility 1. Regional Requirements 2. Track Record of Similar Contracts (Corporation) 3. Track Record of Similar Contracts (Site Manager, etc.) ① Toll Collection Services ② Road Management Services, etc. Announcement: The application period and method for this tender are hereby announced. Sukan-sui No. 1 Contract for Mitsuse Tunnel Toll Collection Services, etc. Toll Collection Services (lump sum) Road Patrol Services, etc. (lump sum) Must be a corporation with its head office in Saga Prefecture. April 1, Reiwa 9 (2027) - February 1, Reiwa 12 (2030) a. Must have 10 or more full-time employees. b. Must have had annual sales of 100 million yen or more in the most recent fiscal year. c. Must have been in business for 1 year or more. ② Corporations that do not meet the requirements of b and c above must have an officer or an employee at the head office in charge of toll collection services with a cumulative experience of 3 or more years in toll collection services for toll roads, and must be able to secure a system for performing the work. * "Employee in charge of toll collection services at the head office" refers to an employee in charge of toll collection services at the head office. [Reference] L=5.27km, Average daily traffic volume: 6,378 vehicles/day (Reiwa 7 performance) Road Management Services (lump sum) Lighting Replacement Services (lump sum) ① While experience in toll collection services as a corporation is not required, track record of activities is required, and the following conditions must all be met: ① Must exclusively assign one Toll Collection Site Manager and one Toll Collection Services Supervisor. ② The site manager must meet either condition a or b below. If one of the Toll Collection Site Manager or Toll Collection Services Supervisor meets condition a, the other must meet condition b. (See attached table) a. Must have cumulative experience of 1 year or more in management/supervision (position of Section Chief or higher). b. Must have cumulative experience of 2 years or more in toll collection services for toll roads. ③ The majority of toll collectors must have cumulative experience of 1 year or more in toll collection services for toll roads. ① Must exclusively assign a work manager for road management services. ② The work manager must have cumulative experience of 1 year or more as a work manager for toll road management services within the past 15 years (from October 1, Reiwa 23 (2011) to September 30, Reiwa 8 (2026)), or be qualified to become a chief engineer and have cumulative experience of 1 year or more in civil engineering work. (Note: The Toll Collection Site Manager and Toll Collection Services Supervisor can also serve as work managers if they have experience as such.) III. Application Period and Location for Confirmation of Bidding Eligibility and Supporting Documents 1. Application Period: From [Start Date] to [End Date] (excluding Saturdays, Sundays, and holidays), from 9:00 to 17:00. 2. Application Method: For the method of submitting documents, refer to "4. Method of Submitting Documents, etc." 3. Application Location: Saga Prefecture Road Public Corporation, 1-6-5 Jonai, Saga City (Saga Prefectural Government South Building 3F) 4. Supporting Documents (for Pre-qualification): ①, ②, ③ Summary of Management Scale, etc. (Form No. 3), ④ Business History (Form No. 4), ⑤ Work System Confirmation Statement (Form No. 5) (Submit only if applicable to "II. Matters Concerning Bidding Eligibility 2. ②"), ⑥ Site Manager, etc. Assignment Plan Statement. IV. Inquiries, etc. 1. Deadline for Questions regarding Announcement: Send via email to the address below by November 27, Reiwa 8 (2026) (Friday). 2. Deadline for Answers to Questions: Will be posted on the Saga Prefecture website by December 1, Reiwa 8 (2026) (Tuesday). 3. Contact Information: Saga Prefecture Road Public Corporation, Email Address (Please reconfirm the address before sending.), Telephone Number. V. Notification of Bidding Eligibility Confirmation, etc. 1. Notification of Bidding Eligibility Confirmation: Will be notified by mail and phone by December 9, Reiwa 8 (2026) (Wednesday). 2. Appeal Period for Disagreement with Decision of Ineligibility: Submit in writing to the Road Public Corporation by December 28, Reiwa 8 (2026) (Monday). VI. Bidding Date, etc. 1. Submission Documents (Bid Forms, etc.): * For the method of submitting documents, refer to "6. Method of Submitting Bid Forms, etc." 2. Application Period: Until December 14, Reiwa 8 (2026) (Monday). 3. Application Location: Saga Prefecture Road Public Corporation, 1-6-5 Jonai, Saga City, Saga Prefecture 840-0041 (Saga Prefectural Government South Building 3F). 2. Bidding Date and Time and Location: You do not need to attend the bid opening. Date and Time: December 15, Reiwa 8 (2026) (Tuesday) 10:00 AM Location: Saga Prefecture Road Public Corporation, 1-6-5 Jonai, Saga City (Saga Prefectural Government South Building 3F). VII. Other 1. Minimum Reserve Price Set: Yes Calculation of Minimum Reserve Price: Bid Forms 0952-20-2040 dokan-3@vip.saganet.ne.jp The minimum reserve price for toll collection services will be calculated according to Section 3, "Calculation Standards and Operational Procedures" of the Saga Prefecture Road Public Corporation Minimum Reserve Price System Operational Procedures. ① For toll collection services: Bid comparison price × 0.92 ② For road patrol services, etc.: (Bid comparison price × 0.85) × 110/100 ③ For road management services: (Bid comparison price × 0.92) × 110/100 ④ For lighting replacement services: (Bid comparison price × 0.92) × 110/100 ⑤ For snow and ice control services: (Bid comparison price × 0.92) × 110/100 The total of these will be used for calculation. (Form No. 6 for Toll Collection Site Manager) (Form No. 7 for Toll Collection Services Supervisor) (Form No. 8 for Work Manager) (Form No. 9 Consent Form) (Form No. 10 Toll Collector Employment Pledge) Application for Confirmation of Bidding Eligibility (Form No. 1) Eligibility Screening Documents (Form No. 2) (Attached Documents) ・Previous fiscal year's financial statements (financial statements) and business report ・Articles of Incorporation ・Certificate of Seal Impression ・Copy of Commercial Register ・Others (Head Office Organization Chart, etc. - 5 items) October 29, Reiwa 8 (2026) (Thursday) (excluding prefectural holidays), from 9:00 to 17:00. November 27, Reiwa 8 (2026) (Friday) 2. Yes 3. Recyclability: No 4. Duplicate Bidding: No * The requirements for participating in the bid and the method for determining the successful bidder are as follows: 1. Matters Concerning Bidding Eligibility, etc. (Bidders must meet the following requirements.) ①, ②, ③, ④, ⑤, ⑥, ⑦ Must not have filed for rehabilitation or reorganization proceedings under the Company Rehabilitation Act (Act No. 154 of 2002) or the Civil Rehabilitation Act (Act No. 225 of 1999) by the bid opening date. However, this does not apply to those for whom rehabilitation or reorganization plans have been approved and who have resubmitted their application for bidding eligibility and received a determination of bidding eligibility as published in the announcement. Must not have strong capital or personnel ties with other applicants for bidding eligibility confirmation for this work. "Entities with strong capital or personnel ties" refers to entities that fall under any of the following: a. Entities falling under Article 4, Paragraph 2 and Paragraph 4 of the Order for Enforcement of the Corporation Tax Act (Cabinet Order No. 97 of 1965) (companies). b. Companies where an officer of one company (referring to officers as defined in Article 2, Paragraph 3, Item 3 of the Ordinance for Enforcement of the Companies Act (Ministry of Justice Ordinance No. 12 of 2006), including the following: hereinafter the same) is concurrently serving as an officer of another company. (a) Directors of a stock company. However, the following are excluded: a. Directors who are auditors or similar in companies with an audit and supervisory committee, as defined in Article 2, Item 11-2 of the Companies Act (Act No. 86 of 2005). b. Directors in companies with a nomination committee, etc., as defined in Article 2, Item 12 of the Companies Act. c. Outside directors, as defined in Article 2, Item 15 of the Companies Act. d. Directors who are not to execute business pursuant to the company's articles of incorporation as provided in Article 348, Paragraph 1 of the Companies Act. (b) Executive officers of companies with a nomination committee, etc., as provided in Article 402 of the Companies Act. (c) Members of limited liability companies (Gomei Kaisha, Goshi Kaisha, or Godo Kaisha), as provided in Article 575, Paragraph 1 of the Companies Act (excluding members who are not to execute business pursuant to the company's articles of incorporation as provided in Article 590, Paragraph 1 of the same Act). (d) Directors of partnerships. (e) Other persons executing business who are equivalent to those listed in (a) through (d). c. Companies where the spouse or child of an officer of one company is concurrently serving as an officer of another company. If the number of valid bidders is less than 5 at the time of sending the bidding eligibility confirmation notice, the bid will be canceled. A new announcement will be made with revised bidding conditions at a later date. Must not be a violent group, etc., as defined in Article 2, Item 4 of the Saga Prefecture Anti-Violent Group Ordinance (Reiwa 23 Saga Prefecture Ordinance No. 28). Must not have issued dishonored checks, etc., to financial institutions or the like during the period from 6 months prior to the deadline for submitting the application for bidding eligibility confirmation to the bid opening date. Must not be subject to a suspension of designation under the "Saga Prefecture Measures for Suspension of Designation, etc., for Contracts for Construction Work, etc." during the period from the deadline for submitting the application for bidding eligibility confirmation for this work to the bid opening date. Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947). "Violent group, etc." as defined in Article 2, Item 4 of the Saga Prefecture Anti-Violent Group Ordinance refers to any of the following: a. Violent group (a violent group as defined in Article 2, Item 2 of the Act on Prevention of Unjustifiable Acts by Violent Group Members (Act No. 77 of 1991; hereinafter referred to as "the Act")). b. Violent group member (a violent group member as defined in Article 2, Item 6 of the Act). c. Persons who have not been violent group members for less than 5 years from the date they ceased to be so. d. Persons who are using violent groups or violent group members for the purpose of obtaining unjust profits for themselves, their companies, or third parties, or for the purpose of causing damage to third parties. e. Persons who are directly or actively cooperating with or involved in the maintenance and operation of violent groups by providing funds or benefits to violent groups or violent group members. f. Persons who have socially reprehensible relationships with violent groups or violent group members. g. Persons who are using violent groups or violent group members while knowing that they are such. h. Officers, etc. (for corporations, officers, managers, branch managers, or other persons with equivalent or greater controlling power; for unincorporated organizations, representatives or other persons with equivalent or greater controlling power; for individuals (limited to those engaged in business; hereinafter the same), persons other than the individual who represent the business office) of corporations or other organizations or individuals who fall under any of the persons listed in items b to g. i. Corporations or other organizations or individuals whose management is substantially involved by persons listed in items b to g. The contract amount will be changed if the following special clauses apply. Special Clauses for Saga Prefecture Road Public Corporation Contract for Services (Overall Slide) Article 1: Saga Prefecture Road Public Corporation (hereinafter referred to as "Party A") or the contractor (hereinafter referred to as "Party B") may request a change in the contract amount if the contract amount becomes inappropriate due to changes in domestic wage or price levels 12 months after the start of the performance period within the performance period. 2. If a request is made under the preceding paragraph, Party A or Party B shall agree to a change in the contract amount for the amount exceeding 15/1000 of the remaining contract amount before the change (amount remaining after deducting the contract amount corresponding to the completed work at the time of the request; hereinafter the same in this article) and the remaining contract amount after the change (amount corresponding to the remaining contract amount before the change calculated based on the wages or prices after the change; hereinafter the same in this article). 3. The remaining contract amount before and after the change shall be determined based on the date of the request, in consultation between Party A and Party B based on price indices, etc. However, if an agreement is not reached within 14 days from the start of consultations, Party A shall determine and notify Party B. 4. A request under the provisions of Paragraph 1 may be made again after a change in the contract amount has been made under the provisions of this Article. In this case, "the start date of the performance period" in the same paragraph shall be replaced with "the date used as the basis for the most recent contract amount change under this Article." Slide System (Change in Contract Amount Based on Fluctuations in Wages or Prices) 2. Bid Bond and Contract Deposit ① Bid Bond: Exempted according to Article 75, Paragraph 3 of the Saga Prefecture Road Public Corporation Accounting Regulations. ② Contract Deposit: 3. Method of Determining the Successful Bidder, etc. ①, ② 4. Method of Submitting Application for Confirmation of Bidding Eligibility and Supporting Documents (for Pre-qualification, III-4-①②③④⑤⑥) 5. Confirmation of Bidding Eligibility 6. Method of Submitting Bid Forms, etc. 7. Other ① Please note that the Saga Prefecture Electronic Bidding System is not supported. ②, ③, ④ No advance payment. ⑤ Partial payment: Yes. ⑥, ⑦ Contract Submission Deadline: December 22, Reiwa 8 (2026) (Tuesday) Contract Deposit Submission Deadline: December 22, Reiwa 8 (2026) (Tuesday) Work Schedule Submission Deadline: Within 5 days from the contract date (excluding Saturdays, Sundays, and holidays). Start of Work Notification Submission Deadline: Within 5 days after commencement of work. Bid forms, etc., must be mailed by registered mail or other method that leaves a delivery record, with the delivery date (arrival date) specified, to the reception location listed in the announcement by the announcement's reception period. Also, write "Business Name" and "Bid Forms Enclosed" in red on the envelope. Submission in person is not accepted. Please note that if there are any deficiencies or if the documents do not arrive by the deadline, the bid will be disqualified. Must be paid. However, payment of the contract deposit can be substituted by providing collateral in accordance with Article 78-2 of the Saga Prefecture Road Public Corporation Accounting Regulations. Furthermore, if a public works performance guarantee bond is provided or a performance guarantee insurance contract is concluded, the contract deposit will be waived. The amount of the contract deposit, guarantee amount, or insurance amount related to the contract guarantee shall be 1/10 or more of the contract price. If there are two or more bidders with the same lowest bid price, the successful bidder will be determined by lottery. Eligibility will be confirmed through screening of submitted documents after the deadline, and notification will be sent by mail and phone. Therefore, only those who have received a confirmation notice (qualified) are eligible to participate in the bid for this work. Furthermore, if the number of valid bidders is less than 5, an announcement of cancellation will be made and applicants will be notified. Submitted documents (for pre-qualification) must be mailed. Please note that if there are any deficiencies in the submitted documents or if they do not arrive by the deadline, you will be deemed ineligible during the eligibility screening. The successful bidder will be the one who submitted the lowest bid price among those who submitted valid bids at or above the minimum reserve price within the range of the estimated price.