Public Invitation for General Competitive Bidding for the Purchase of Medical Equipment (1 Item)

Public Invitation for General Competitive Bidding for the Purchase of Medical Equipment (1 Item) We hereby announce a general competitive bidding (hereinafter referred to as "bidding") as follows, in accordance with Article 166 of the Kagawa Prefecture Accounting Regulations (Showa 39, Kagawa Prefecture Ordinance No. 19; hereinafter referred to as "Regulations"), as re-enacted by Article 6 of the Regulations on Special Provisions of Kagawa Prefecture Accounting Regulations Concerning Specified Procurement Contracts (Heisei 7, Kagawa Prefecture Ordinance No. 85). This procurement is subject to the provisions of the Cabinet Order on Special Provisions for Procurement Procedures for Goods, etc., or Specified Services of Local Governments (Heisei 7, Cabinet Order No. 372). Date: October 16, Reiwa 8 Administrator of Kagawa Prefectural Hospitals: Hiroshi Makino 1. Matters for Bidding (1) Item Name and Quantity: Endoscopic Video Scope System (Ultrasound/Upper GI System) - 1 set (2) Requirements for Purchased Item: As per the specifications document. (3) Delivery Location: Kagawa Prefectural Central Hospital (1-2-1 Asahi-cho, Takamatsu City) (4) Delivery Deadline: March 26, Reiwa 9 (5) Bidding Method: Bidders shall submit a bid form and a breakdown of the bid amount (hereinafter referred to as "bid form, etc."). When determining the successful bidder, the amount obtained by adding 10% of the amount stated in the bid form to the amount (if there are fractions less than 1 yen, such fractions shall be rounded down) shall be the winning bid amount. Therefore, bidders shall state in their bid form the amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or exempt from consumption tax and local consumption tax. (6) Matters Concerning Electronic Bidding: Bidding for this procurement shall be conducted using the Kagawa Electronic Bidding System (hereinafter referred to as the "Electronic Bidding System") in principle, and shall be in accordance with the Kagawa Prefecture Electronic Bidding Operation Standards (Goods, etc.), unless otherwise specified. However, if it is difficult to use the Electronic Bidding System, paper bidding may be permitted by submitting a notification of participation in paper bidding. 2. Requirement for Contract Document Creation: Yes 3. Possibility of Electronic Contract: Yes. If you wish to use electronic contracts, please submit the "Electronic Contract Consent Form and Email Address Confirmation Form" at the time of bidding via the Electronic Bidding System or by email. [When submitting via the Electronic Bidding System] Attach it in the "Attached Documents" section of the bid submission screen. [When submitting via email] Submit to the email address below by 4:00 PM on November 26, Reiwa 8. When doing so, please set the email subject to "Electronic Contract Consent Form and Email Address Confirmation Form (Endoscopic Video Scope System (Ultrasound/Upper GI System) - 1 set)". 2 Submission Destination: kenritsubyoin@pref.kagawa.lg.jp 4. Date and Time and Place for Presenting Contract Details (Delivery of Bidding Instructions and Specifications, etc.) From October 16, Reiwa 8, to October 28, Reiwa 8 (excluding prefectural holidays as defined in Article 1 of the Ordinance on Holidays in Kagawa Prefecture (Heisei 1, Kagawa Prefecture Ordinance No. 1); from 8:30 AM to 5:00 PM). Address: Prefectural Hospitals Division, Bureau of Prefectural Hospitals, Kagawa Prefectural Government, 4-1-10 Bancho, Takamatsu City, 760-8570 Phone: 087-832-3311 FAX: 087-806-0208 E-mail: kenritsubyoin@pref.kagawa.lg.jp Those who wish to receive the bidding instructions and specifications must submit an "Application for Delivery of Bidding Instructions and Specifications for Endoscopic Video Scope System (Ultrasound/Upper GI System) - 1 set". However, if the location of the bidder's business office is outside Kagawa Prefecture and it is difficult to receive them at the location specified in 4, they may request delivery by mail or by mail service as defined in Article 2, Paragraph 6 or Article 2, Paragraph 9 of the Act on Delivery of Correspondence by Private Business Operators (Heisei 14, Act No. 99) (hereinafter referred to as "Correspondence Delivery Service"). (1) Request Deadline: 3:00 PM on October 26, Reiwa 8 (must arrive by this time). (2) Request Destination: Location specified in 4. (3) Request Method: By registered mail for mail, or by a method equivalent to registered mail for correspondence delivery services. (4) Items to be prepared by the requester: a. Return envelope (with destination address written on a size 2 envelope). b. Return postage: 270 yen + 350 yen for registered mail. c. Application for Delivery of Bidding Instructions and Specifications for "Endoscopic Video Scope System (Ultrasound/Upper GI System) - 1 set". (5) If all conditions (1) to (4) are not met, the bidding instructions and specifications will not be delivered by mail or correspondence delivery service. 5. Acceptance of Questions Regarding Contract Details If you have any questions regarding the contract details, please submit them in writing to the location specified in 4 by 5:00 PM on October 30, Reiwa 8. Submission by FAX or email is also acceptable. Answers will be notified by FAX or email to all recipients of the bidding instructions and specifications by November 9, Reiwa 8. 6. Bidding by Mail, etc. Bidding by mail or correspondence delivery service is permitted. However, mail must be sent by registered mail, and correspondence delivery services must be by a method equivalent to registered mail. 7. Date, Time, and Place of Bidding and Opening of Bids (1) Submission of Bid Form, etc. a. By Electronic Bidding System: (a) Submission Deadline: 4:00 PM on November 26, Reiwa 8. (b) Submission Method: Via the Electronic Bidding System. b. By Paper Bidding Method (In-person submission): 3 (a) Submission Date and Time: From 2:00 PM to 4:00 PM on November 26, Reiwa 8. (b) Submission Location: Location specified in 4. c. By Paper Bidding Method (By mail or correspondence delivery service): (a) Receipt Deadline: 4:00 PM on November 26, Reiwa 8 (must arrive by this time). (b) Submission Destination: Location specified in 4. d. If all documents for the bid form, etc., are not submitted, the bid will be disqualified. (2) Opening of Bids a. Date and Time: 9:30 AM on November 27, Reiwa 8. b. Location: Prefectural Hospitals Division, Bureau of Prefectural Hospitals, Kagawa Prefecture. 8. Bid Security and Contract Security If applicable under the provisions of Article 152 of the Regulations, reduction or exemption may be granted. Those wishing to apply for reduction or exemption must submit the "Application for Bid (Contract) Security Exemption (Reduction)" to the location specified in 4 by 4:00 PM on November 16, Reiwa 8. The results of the examination will be notified by 5:00 PM on November 24, Reiwa 8. 9. Bidder Qualification Requirements All of the following requirements must be met: (1) Not subject to the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). (2) Must be rated as Class A in the competitive bidding qualification for the purchase of goods, etc., by Kagawa Prefecture. If not rated as Class A, submit the "Application for Competitive Bidding Qualification" to the General Affairs Division, General Affairs Administration Center, Kagawa Prefectural Government, by 5:00 PM on November 2, Reiwa 8, to obtain a Class A rating. Address: General Affairs Division, General Affairs Administration Center, Kagawa Prefectural Government, 4-1-10 Bancho, Takamatsu City, 760-8570 Phone: 087-832-3631 FAX: 087-806-0215 (3) Not currently under suspension of business by Kagawa Prefecture for contracts for the purchase of goods, etc. (4) Not subject to a petition for commencement of rehabilitation proceedings under the Company Rehabilitation Act (Act No. 154 of 2002) or a petition for commencement of reorganization proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999). However, the following persons shall be deemed to meet this requirement: a. Persons who have received a decision to commence rehabilitation proceedings under the Company Rehabilitation Act. b. Persons who have received a decision to approve a rehabilitation plan (limited to finalized plans) under the Civil Rehabilitation Act. (5) Must have received the bidding instructions and specifications for this procurement. (6) Must have obtained a license for the sale of medical devices pursuant to Article 39, Paragraph 1 of the Act on Quality, Efficacy and Safety of Pharmaceuticals, Medical Devices, Regenerative and Advanced Therapies, and Cosmetics (Showa 35, Act No. 145). (7) Must submit a certificate of function/specifications demonstrating that the offered item possesses the characteristics specified in the bidding instructions or specifications. (8) Must have demonstrated the ability to reliably deliver the procured goods and quantities to the specified date and location, with proof of shipment from the manufacturer, sales agent, or import agent, as specified in the bidding instructions or specifications. (9) Must have established a system for installation and adjustment of the procured goods. 4 (10) Must have established a system for prompt maintenance and repair services for the procured goods. 10. Matters Required of Bidders (1) Those wishing to participate in the bidding must submit documents certifying that they meet the requirements of (6) to (10) of 9 to the location specified in 4 by 4:00 PM on November 16, Reiwa 8 (if sent by mail or correspondence delivery service, must arrive by 4:00 PM on the same day). They must respond to any requests for explanation regarding these documents. (2) Those wishing to participate in bidding via the Electronic Bidding System must apply for confirmation of bidding qualification via the Electronic Bidding System before submitting the documents in (1). Those wishing to participate in paper bidding must submit a notification of participation in paper bidding along with the aforementioned documents. (3) Only those who pass the review of submitted documents will be allowed to participate in the bidding. The results of the review will be notified by 5:00 PM on November 24, Reiwa 8. 11. Invalid Bids Bids submitted by persons who do not meet the bidding qualifications specified in this announcement, bids by those who have not fulfilled the obligations required of bidders, and bids in cases falling under the provisions of Article 171 of the Regulations shall be invalid. 12. Cancellation or Postponement of Bidding or Opening of Bids In the event of natural disasters or other unavoidable circumstances, or if it is deemed that the competition is ineffective or likely to be ineffective due to fraudulent acts in the bidding, the bidding or opening of bids may be canceled or postponed. In such cases, damages resulting from the cancellation or postponement of the bidding or opening of bids shall be borne by the bidder. 13. Method of Determining the Successful Bidder The successful bidder shall be the bidder who submits the lowest valid bid within the limit of the estimated price established in accordance with Article 147, Paragraph 1 of the Regulations. The bidding results will be published in accordance with the "Manual for Publicizing and Announcing Results of Competitive Bidding for Purchase of Goods, etc., by Kagawa Prefecture" and the "Kagawa Prefecture Electronic Bidding Operation Standards (Goods, etc.)". 14. Deadline for Contract Conclusion The successful bidder must conclude the contract within 5 days (excluding holidays) from the date of receiving the draft contract from the prefecture. Failure to conclude the contract within this period will render the bid invalid. However, this period may be extended due to natural disasters or other unavoidable reasons. 15. Prohibition of Assignment of Right of Reservation The successful bidder shall not assign the right of reservation to a third party between the time of bid award and the conclusion of the contract. 16. Other (1) For details, please refer to the bidding instructions and specifications. Furthermore, obtaining the bidding instructions and specifications is a prerequisite for bidding qualification, so please obtain them at the date and time and location specified in 4. (2) If the successful bidder fails to conclude the contract without justifiable reason, measures may be taken based on the "Manual for Suspension of Business related to the Purchase of Goods, etc., by Kagawa Prefecture" (Heisei 11, Kagawa Prefecture Public Notice No. 787). (3) The language used in contract procedures shall be Japanese, and the currency shall be the Japanese yen. (4) The name and address of the department in charge of contract procedures are the same as in 4.