[陸装研] Video and Other Filming Services (Part 1)

[陸装研] Video and Other Filming Services (Part 1) Procurement Case Number 0000000000000628360 Procurement Type: Public Invitation for Bids (General Competitive Bidding) (Excluding WTO) Classification: Goods/Services Procurement Procurement Case Name: [陸装研] Video and Other Filming Services (Part 1) Publication Start Date: Reiwa 08/10/20 Publication End Date: Reiwa 08/11/19 Procuring Organization: Ministry of Defense Procuring Organization Location: Kanagawa Prefecture Notice Content: Notice No. 38, October 19, Reiwa 8 By Masao Maehara, Chief of General Affairs Section, Land Equipment Research Institute, Defense Equipment Agency, Delegated Disbursing Officer NOTICE Bids will be conducted as follows. Please be thoroughly familiar with the Bidding and Contract Procedures (Local Procurement) (April 1, Heisei 31) before participating. 1. Bidding Method: General Competitive Bidding 2. Matters for Bidding: Subject: Video and Other Filming Services (Part 1) Specifications: As per specifications Quantity: 1 item Delivery Location: Land Equipment Research Institute, Defense Equipment Agency Delivery Date: March 26, Reiwa 9 Briefing Session: None 3. Bidding: ① Date and Time: November 19, Reiwa 8 (Thursday) 15:30 (However, if you wish to submit your bid by mail, please obtain prior approval from the officer. See attached document for details.) ② Location: Procurement Section, General Affairs Section, Land Equipment Research Institute, Defense Equipment Agency (Central Testing Room 1F) (for electronic bidding/opening system only) Land Equipment Research Institute, Defense Equipment Agency, General Affairs Branch (Central Testing Room 3F) (for paper bids) 4. Eligibility: ① Not falling under Article 70 of the Order for Enforcement of the Public Finance Act (Order No. 16 of 1947). Minors, persons under guardianship or assistance, who have obtained necessary consent for contract conclusion, fall under this article in cases where there are special reasons. ② Not falling under Article 71 of the Order for Enforcement of the Public Finance Act. ③ Those who have been rated in grade "A", "B", "C", or "D" in the "Provision of Services, etc." category of the Reiwa 7, 8, and 9 Ministry of Defense Competition Participation Qualification (Unified Qualification for All Ministries and Agencies) and have competition participation qualifications in the Kanto-Koshinetsu region. ④ Not currently subject to a bid suspension order based on the "Guidelines for Bid Suspension in Procurement of Equipment, etc., and Services" by the Chief Supervisor of Health, Ministry of Defense, Director-General of the Defense Policy Bureau, Director-General of the Defense Equipment Agency, or the Accounting Officer of the Defense Equipment Agency. ⑤ Not having capital or personnel relations with those currently subject to bid suspension as per the preceding item, and not intending to contract with the Ministry of Defense for the sale, manufacture, or contracting of services of the same type of goods. ⑥ Not being a qualified contractor who has been requested by the prefectural police to be excluded as a yakuza-related business operator and whose status continues. 5. Bidding Method: When determining the successful bid, the bid price plus 10% of that amount will be the winning bid price. Therefore, all bidders shall state in their bid the amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or exempt from consumption tax and local consumption tax. 6. Security Deposit: ① Bid Security: Exempt ② Contract Security: Exempt 7. Invalid Bids: Bids submitted by those who do not meet the eligibility criteria in section 4, bids that violate the bidding conditions, or bids submitted by qualified contractors who have been requested by the prefectural police to be excluded as a yakuza-related business operator and whose status continues from the time of bidding until contract conclusion, will be deemed invalid. 8. Necessity of Contract Document: Yes 9. Basic Contract Clauses, etc. for Contract Conclusion: Service Contract Clauses, Special Clauses on Collusion and Other Illegal Acts, Special Clauses on Exclusion of Yakuza. 10. If the successful bidder fails to conclude the contract without justifiable reason, a penalty of not less than 5% of the winning bid amount will be collected. 11. Other: ① Use of Electronic Bidding and Opening System: This case utilizes the Government Electronic Procurement System (GEPS). Please note that bids may be canceled or this notice may be changed due to system failures in the electronic bidding and opening system. 《Bid Submission Period for Electronic Bidding》 From the date of this notice until 17:15 on the day before the bidding date (excluding administrative holidays). Those who find it difficult to use the electronic bidding and opening system may substitute it with a paper bidding method with the approval of the officer in charge. In this case, submit a "Request for Approval of Paper Bidding Method Participation" to the mailing address below by 17:15 on the day before the bidding date (excluding administrative holidays). ② Rounding: If there is a fraction of less than one yen in the amount equivalent to 110/100 of the amount stated in the bid, the fractional amount shall be rounded down, and the amount obtained after rounding down shall be considered the bid. ③ In principle, subcontracting by those currently subject to bid suspension is not permitted. However, this does not apply if the Chief Supervisor of Health, Director-General of the Defense Policy Bureau, Director-General of the Defense Equipment Agency, or the Accounting Officer of the Defense Equipment Agency recognizes truly unavoidable circumstances. ④ Documents to be Submitted: Submit a copy of the qualification examination result notification for the Reiwa 7, 8, and 9 Ministry of Defense Competition Participation Qualification (Unified Qualification for All Ministries and Agencies) by 17:15 on the day before the bidding date (excluding administrative holidays). Submit a reference estimate calculated at your company's "standard price" by 17:15 on November 5, Reiwa 8 (Thursday). ⑤ If the bid involves parties who will subcontract all or part of this contract to those currently subject to bid suspension, and parties who will not subcontract all or part of this contract to those currently subject to bid suspension, bids from those who will subcontract part of this contract to those currently subject to bid suspension will not be permitted. ⑥ If, after contract conclusion, all or part of this contract is subcontracted to a party currently subject to bid suspension, all or part of this contract may be canceled. ⑦ If, after contract conclusion, subcontracting to a party currently subject to bid suspension is permitted, approval for subcontracting must be obtained as stipulated in the "Bidding and Contract Procedures (Local Procurement)", and a change contract will be executed with special clauses for the determination of the price of specific cost items. When determining the price of specific cost items, documents that can confirm the manufacturing costs, etc., incurred by the subcontractor must be submitted. ⑧ If the successful bidder is a small or medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Act, the "Special Clauses for Partial Deregulation of Contractual Assignment Restrictions" will be applied in addition to the applicable contract clauses. ⑨ If Article 10.6 of the Bidding and Contract Procedures (Local Procurement) applies, the "Special Clauses for Ensuring the Reliability of Data and Conducting System Investigations" will be applied. If Article 10.8 of the Bidding and Contract Procedures (Local Procurement) applies and Article 10.6 of the Bidding and Contract Procedures (Local Procurement) applies, the "Special Clauses for the Productivity Improvement Promotion System" will be applied separately. ⑩ In the case of contracts for manufacturing or other services exceeding ten million yen, if the lowest bid amount falls under the low-bid price investigation criteria, a low-bid price investigation will be conducted. If it is recognized that the contract may not be performed in accordance with its content, or if it is deemed to be significantly inappropriate due to the possibility of disrupting the order of fair trade, the bidder may not be selected as the successful bidder. Furthermore, for such investigations, a breakdown of the bid amount and explanations of the related materials will be requested. Failure to comply with these requests or providing insufficient information may result in the bidder not being selected as the successful bidder on the grounds that "there is a possibility that the contract will not be performed in accordance with its content." ⑪ Specifications Acquisition Source: Email address: rikusouken.choutatsu@ext.cs.atla.mod.go.jp Email Subject: Notice No. XX Specification Request Email Body: Subject of the Notice Attachment: Copy of the qualification examination result notification for the Ministry of Defense Competition Participation Qualification (Unified Qualification for All Ministries and Agencies) ⑫ For inquiries regarding the matters stated in this document, please contact the Procurement Section, General Affairs Section, Land Equipment Research Institute, Defense Equipment Agency. Address: 2-9-54 Fuchinobe, Chuo-ku, Sagamihara-shi, Kanagawa Prefecture TEL: 042-752-2941 (Extension 231) Regarding Bids by Mail: 1. Method of Bidding by Mail: Must arrive by the day before the bidding date (or the immediately preceding non-holiday if the day is a holiday as defined in Article 1, Paragraph 1 of the Act on Holidays in Administrative Organs (Showa 63 Law No. 91) (hereinafter referred to as "Administrative Holidays")) by registered mail, special registered mail, or delivery-certified mail. The addressee should be "Delegated Disbursing Officer, Land Equipment Research Institute, Defense Equipment Agency." 2. Documents to be Mailed: (1) Copy of the qualification examination result notification for the Ministry of Defense Competition Participation Qualification (Unified Qualification for All Ministries and Agencies) (2) Bid Form 3. Regarding Envelopes: The envelope containing item (2) above (hereinafter referred to as the "inner envelope") should be approximately a Nagato-3 size (235mm x 120mm). The surface must be marked "Bid Enclosed" in black or red and must be sealed. Place the sealed inner envelope together with item (1) above into an outer envelope, mark the outer envelope also as "Bid Enclosed," and send. 4. Number of Bids: Only the initial bid is valid; re-bids, etc., will be considered as withdrawn. 5. Invalid Bids: For mail bids, in addition to the provisions in Section 7 of this notice, bids not arriving by the deadline will be deemed invalid. 6. Other: (1) If you wish to submit your bid by mail, please obtain prior approval from the officer in charge. (2) Mailing Address: 〒252-0206 Land Equipment Research Institute, Defense Equipment Agency Delegated Disbursing Officer Attn: "Bid Enclosed" 2-9-54 Fuchinobe, Chuo-ku, Sagamihara-shi, Kanagawa Prefecture Procurement Document 1 Download URL for Procurement Document 1 Procurement Document 2 - Procurement Document 3 - Procurement Document 4 - Procurement Document 5 -