[Electronic Bidding] [Electronic Contract] Purchase of Replacement Parts for Primary Helium Purification System Gas Circulator, etc.

[Electronic Bidding] [Electronic Contract] Purchase of Replacement Parts for Primary Helium Purification System Gas Circulator, etc. BID ANNOUNCEMENT The following is announced for general competitive bidding. August 19, Reiwa 8 (2026) Naoya Matsumoto, Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency Procurement Organization Number: 817 Location Number: 08 No. 08-1477-2 1. Procurement Details (1) Item Classification Number: 26 (2) Purchase Item Name and Quantity: Purchase of replacement parts for gas circulator for primary helium purification systems, 1 set. (3) Specifications of Procurement Item Name, etc.: As per the bidding explanation document and specifications. (4) Delivery Deadline: March 19, Reiwa 9 (2027). (5) Delivery Place: As per specifications. (6) Bidding Method: ① Total price. ② The successful bid price will be the bid amount plus an amount equivalent to 10/100 of the bid amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders shall enter the amount equivalent to 100/110 of their estimated contract desired amount in the bid form, regardless of whether they are a taxable business operator or a tax-exempt business operator for consumption tax. 2. Qualifications for Participation in Competitive Bidding (1) Not falling under the provisions of Article 70 of the Cabinet Order concerning Budget, Expenditure, and Accounting. Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for concluding a contract may fall under the provisions of special reasons in the same article. (2) Not falling under the provisions of Article 71 of the Cabinet Order concerning Budget, Expenditure, and Accounting. (3) Must be classified in grade "A", "B", "C", or "D" for "Sales of Goods" in the current fiscal year, either through the qualification examination for competitive bidding of the Japan Atomic Energy Agency or the national competitive bidding qualifications (Unified for All Ministries and Agencies). (4) Not currently under suspension of transaction measures by the Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency. (5) Not a party that has been requested by the police authorities to be excluded from procurement contracts for construction work, surveying, manufacturing of goods, provision of services, etc., as a business operator substantially controlled by a yakuza member or equivalent, and for whom such situation continues. 3. Bid Submission Location, etc. (1) Bid submission, and distribution of bidding explanation documents and contract terms, shall be conducted via the electronic bidding system, etc. Contact Point: Business Contract Section 3, Financial Affairs and Contract Department, Japan Atomic Energy Agency, 765-1 Funaishikawa, Tokai-mura, Naka-gun, Ibaraki 319-1184. Phone: 080-7576-6850. (2) Method of Distribution of Bidding Explanation Document: Provided from the date of this announcement via the electronic bidding system or the contact point in 3(1) above. (3) Bid Acceptance Deadline and Submission Method: Submit via the electronic bidding system, etc. by 5:00 PM on October 26, Reiwa 8 (2026). (4) Bid Opening Date and Time and Place: To be conducted via the electronic bidding system, etc. at 3:00 PM on October 30, Reiwa 8 (2026). 4. Use of Electronic Bidding System This project will be conducted through bidding and bid opening procedures using the Japan Atomic Energy Agency's electronic bidding system, etc. 5. Other (1) Language and Currency for Contract Procedures: Japanese and Japanese currency. (2) Bid Security and Contract Security: Exempt. (3) Requirements for Bidders: ① Those wishing to participate in this general competition must submit the bidding explanation document, specifications, and necessary certificates specified by the institution, in addition to the sealed bid form, by the bid acceptance deadline. Furthermore, bidders must respond to requests for explanations or consultations regarding the bidding specifications and necessary certificates by the day before the bid opening date. ② The successful bidder will be determined based on the submitted documents in ① above, judging that the bidder is capable of delivering the specified goods. (4) Invalid Bids: Bids submitted by those who do not possess the qualifications required for participation in this bidding, or bids that violate the bidding conditions. (5) Requirement for Contract Creation: Required. (6) Method of Determining the Successful Bidder: The successful bidder will be the one who submitted the lowest valid bid within the limit of the estimated price. (7) Other: For details, please refer to the bidding explanation document. 6. Summary (1) Official in charge of disbursement of the procuring entity; Naoya Matsumoto, Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency (2) Classification of the products to be procured; 26 (3) Nature and quantity of the products to be procured; Purchase of replacement parts for gas circulator for primary helium purification systems, 1 set (4) Period of fulfillment; 19 March 2027 (5) Delivery place; as in the tender specifications (6) Qualifications for participating in the tendering procedures ; Suppliers eligible for participating in the proposed tendering are those who shall ; ① not come under Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting, furthermore, minors, Person under Conservatorship or Person under Assistance that obtained the consent necessary for concluding a contract maybe applicable under cases of special reasons within the said clause, ② not come under Article 71 the Cabinet Order concerning the Budget, Auditing and Accounting, ③ have been qualified through the qualifications for participating in tenders by Japan Atomic Energy Agency, or through Single qualification for every ministry and agency, prior to the tendering, ④ not be currently under suspension of nomination by Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency (7) Time limit for tender; 5:00 PM, 26 October 2026 (8) Contact point for the notice; Business Contract Section 3, Financial Affairs and Contract Department, Japan Atomic Energy Agency, 765-1 Funaishikawa, Tokai-mura, Naka-gun, Ibaraki 319-1184 Japan. TEL:080-7576-6850 Purchase of Replacement Parts for Primary Helium Purification System Gas Circulator, etc. SPECIFICATIONS July Reiwa 8 (2026) High Temperature Engineering Test Reactor Division, Oarai Research and Development Institute, Japan Atomic Energy Agency HTTR Operation Management Section 21.11.1 Item Name: Purchase of Replacement Parts for Primary Helium Purification System Gas Circulator 1.2 Purpose and Overview: This document specifies the purchase of replacement parts for the gas circulator of the primary helium purification system at the HTTR (High Temperature Engineering Test Reactor) located at the Oarai Research and Development Institute, Japan Atomic Energy Agency. 1.3 Purchase Item Specification Table: Table 2 shows the list of purchased parts for the primary helium purification system gas circulator, and Table 3 shows the list for the secondary helium purification system gas circulator. 1.4 Delivery Place and Conditions: (1) Delivery Place: HTTR Reactor Building, Oarai Research and Development Institute, Japan Atomic Energy Agency, 4002 Narita-cho, Oarai-machi, Higashi-ibaraki-gun, Ibaraki Prefecture. (2) Delivery Conditions: Delivered to site. 1.5 Inspection: For the parts listed in Section 1.3, create a schematic diagram (with detailed dimensions for gland packing, V-seals, suction valves, and discharge valves) showing the material and main dimensions based on the part name and model number, along with a list of quantities. Then, conduct the following inspections. The inspection categories are as shown in Table 1, Inspection Category Table. (1) Visual Inspection: Visually inspect for cracks, scratches, rust, dirt, deformation, and damage on each part. (2) Quantity Inspection: Confirm that the quantities listed in Table 2 and Table 3, Purchase Parts List, are met. (3) Dimensional Inspection: Measure the main dimensions of each part listed in the Purchase Parts List using calipers, micrometers, and block gauges, and confirm that they meet the specifications based on the schematic diagram. However, for gland packing, V-seals, suction valves, and discharge valves in Table 2 and Table 3, confirm detailed dimensions and compliance with specifications. (4) Material Inspection: For suction valves and discharge valves in the Purchase Parts List, compare with the steel material inspection certificate and confirm that the content meets JIS standard values (JIS-G-5121). Table 1 Inspection Category Table Inspection Item | Contractor | JAERI Parts listed in "Purchase Parts List" (excluding suction and discharge valves) | | Visual Inspection | O | O Quantity Inspection | O | O Dimensional Inspection | O | △ Suction Valves, Discharge Valves | | Visual Inspection | O | O Quantity Inspection | O | O Dimensional Inspection | O | △ Material Inspection | O | O O... Inspection performed, △... Record confirmation. 1.6 Submitted Documents: The contractor shall submit the following documents. Also, adhere to the submission deadlines. No. | Document Name | Quantity | Submission Period (1) | Quality Management Plan*1 | 1 copy | Promptly after contract conclusion (2) | Purchase Parts List | 2 copies*2 | 1 month before inspection starts (3) | Parts Inspection Procedure Manual | 2 copies*2 | 2 weeks before inspection starts (4) | Parts Inspection Certificate*3 | 2 copies*2 | At the time of inspection *1 If ISO 9001 is obtained and the scope of the contract is covered, submission is not required. Submit evidence to confirm this. *2 Documents for confirmation. 1 copy includes those returned to the manufacturer. *3 The Parts Inspection Certificate shall include the contents of the Purchase Parts List, the results and judgments of the inspections in Section 1.5. Also, attach the calibration certificates of the measuring instruments used for parts inspection (including documents showing that the business operator performing calibration of measuring instruments for testing and inspection complies with the requirements of ISO/IEC 17025). (Submission Location) HTTR Operation Management Section, High Temperature Engineering Test Reactor Division, Oarai Research and Development Institute, Japan Atomic Energy Agency. 1.7 Inspection Conditions: Inspection will be deemed passed upon confirmation by JAERI that the items listed in Section 1.3 have passed the inspections in Section 1.5, have been delivered to the delivery place specified in Section 1.4, and that the submitted documents in Section 1.6 have been fully submitted. 1.8 Delivery Deadline: March 19, Reiwa 9 (2027). 1.9 Consultation: In case of any doubts regarding matters stated or not stated in these specifications, consult with the JAERI representative and follow their decision. 31.10 Compliance with Environmental Management and Promotion of Green Purchasing: In this contract, if environmentally friendly goods (office supplies, OA equipment, etc.) applicable to the Green Purchasing Act (Act on Promoting Procurement of Environmentally Friendly Goods, etc. by the Government and Other Entities) are generated, they shall be adopted. Furthermore, submitted documents (printed materials) shall meet the standards for "paper products" stipulated in the basic policy of the Green Purchasing Act. 1.11 Quality Assurance: (1) Perform the work specified in these specifications in compliance with JAERI's "Oarai Research and Development Institute Reactor Facility Quality Management Plan (QS-P12)" and "HTTR Quality Assurance Management Manual", as well as the contractor's quality assurance plan. If confirmation of the contents of the quality management plan, etc., is required before or after commencing work, it can be viewed or provided at the HTTR Operation Management Section. Please confirm the contents. (2) Matters concerning access to the contractor for audits, etc.: In the event of a major nonconformity or trouble, JAERI will conduct a special contractor audit. Respond to any necessary improvements based on the results of the contractor audit. Prior notice will be given to the contractor (including related subcontractors) before conducting such access. (3) Matters concerning the creation, storage, or disposal of records: The contractor shall create and manage all documents and submit them promptly upon request by JAERI or by the submission deadline. When creating documents, ensure a clear structure, accurate notation, and thorough checking for omissions, typos, etc. When correcting documents, retain the revision history and dispose of old documents to prevent misuse. Also, comply with the "Document and Record Management Manual (Oarai QAM-01)" of the Oarai Research and Development Institute. (4) Requirements for reporting and handling of nonconforming procured items, etc.: In case of nonconformity, promptly contact JAERI, suspend work related to the nonconformity, and identify the affected and related areas with labels, etc. Reporting to JAERI regarding such nonconformity shall follow the "Nonconformity Management and Corrective and Preventive Action Manual (Oarai QAM-03)" of the Oarai Research and Development Institute regarding the situation and proposed actions, etc. (5) Matters concerning the application of requirements specified in procurement documents to subcontractors (including subcontracts, etc.): When subcontracting part of this contract, the contractor shall apply quality requirements to subcontractors at their own responsibility. (6) Matters concerning the provision of technical information necessary for maintenance or operation after procurement: Provide technical information (limited to safety-related information) necessary for equipment maintenance or operation. 8. Summary (1) Official in charge of disbursement of the procuring entity; Naoya Matsumoto, Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency (2) Classification of the products to be procured; 26 (3) Nature and quantity of the products to be procured; Purchase of replacement parts for gas circulator for primary helium purification systems, 1 set (4) Period of fulfillment; 19 March 2027 (5) Delivery place; as in the tender specifications (6) Qualifications for participating in the tendering procedures ; Suppliers eligible for participating in the proposed tendering are those who shall ; ① not come under Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting, furthermore, minors, Person under Conservatorship or Person under Assistance that obtained the consent necessary for concluding a contract maybe applicable under cases of special reasons within the said clause, ② not come under Article 71 the Cabinet Order concerning the Budget, Auditing and Accounting, ③ have been qualified through the qualifications for participating in tenders by Japan Atomic Energy Agency, or through Single qualification for every ministry and agency, prior to the tendering, ④ not be currently under suspension of nomination by Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency (7) Time limit for tender; 5:00 PM, 26 October 2026 (8) Contact point for the notice; Business Contract Section 3, Financial Affairs and Contract Department, Japan Atomic Energy Agency, 765-1 Funaishikawa, Tokai-mura, Naka-gun, Ibaraki 319-1184 Japan. TEL:080-7576-6850