10. Rumoi Development Office On-site Snow Removal Services (Unit Price Contract)

Public invitation for competitive bidding as follows. 1. Matters for Competitive Bidding: a. b. c. d. 2. Competitive Bidding Qualifications: a. b. 3. Confirmation of Competitive Bidding Qualifications, etc.: (a) Distribution Period: As described in the attached table. (b) Location and Method: Distribution period, location, and method for public notice documents. (7) Shall be a party qualified by the contracting officer as stipulated in Article 73 of the Public Finance Act. If the contracting officer sets qualifications necessary for this procurement, they will be described in the attached table. Bid Announcement Rumoi Development Office On-site Snow Removal Services (Unit Price Contract) (Electronic Bidding and Electronic Contract Target Project) From Reiwa 9 March 31 Until the day after contract conclusion Authorized Contracting Officer: Director-General of Rumoi Development and Construction Department If there are changes to the articles of incorporation or officers due to decisions, etc., submit a change notification for the competitive bidding qualification application form. (4) During the period from the deadline for submission of applications, etc., to the bid opening date, not to be subject to a suspension of bidding under the "Measures for Suspension of Bidding, etc., related to Procurement of Goods, etc., by the Hokkaido Development Bureau" (Notice No. 611 of the Hokkaido Development Bureau, December 18, Reiwa 13) or the "Standards for Suspension of Bidding, etc., related to Construction Contracts, etc., by the Hokkaido Development Bureau" (Notice No. 1 of the Hokkaido Development Bureau, April 1, Showa 60). (5) Not to be a person who is effectively controlled by a member of an organized crime group or a person equivalent thereto, and who has been requested by the police authorities to be excluded from public works, etc., of the Ministry of Land, Infrastructure, Transport and Tourism, and such state continues. (6) To be a person who has directly downloaded the public notice documents from the electronic procurement system or received the public notice documents from the contracting officer. If it is difficult to use the electronic procurement system and a "Paper Bidding Participation Request" (Form 1) is submitted to the contracting officer (meaning the authorized contracting officer; hereinafter the same), participation in paper bidding is possible. Submit together with the application documents in 3. Hereinafter, in this announcement, descriptions related to paper bidding assume the submission of a request for participation in paper bidding to the contracting officer. (1) Not to fall under the provisions of Articles 70 and 71 of the Public Finance and Accounting Act (Imperial Ordinance No. 165 of Showa 22; hereinafter referred to as "Public Finance Act"). (2) To have qualifications for competitive bidding in the Hokkaido region as described in the attached table, within the Ministry of Land, Infrastructure, Transport and Tourism competitive bidding qualifications (unified for all ministries). (3) Not to be a person who has filed for commencement of rehabilitation proceedings under the Company Rehabilitation Act (Act No. 154 of Reiwa 14) or filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of Reiwa 11). In addition, persons for whom a decision to commence rehabilitation proceedings or rehabilitation proceedings has been made must submit the following documents: Copy of Decision to Commence Rehabilitation Proceedings or Decision to Commence Rehabilitation Proceedings. The electronic procurement system can be used from the following website. Procurement Portal https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101 Intermediate changes to paper bidding after procedures using the electronic procurement system are generally not permitted. However, exceptions may be granted if there are unavoidable circumstances on the bidder's side and the contracting officer deems that it will not affect the overall bidding procedure. (5) For electronic bidding and electronic contract download methods (available even for those who wish to participate in paper bidding), please refer to the following Hokkaido Development Bureau website. Also, for questions regarding public notice documents, answers will be provided through the download function, so please be sure to check "Receive update notification emails" when downloading. https://www.hkd.mlit.go.jp/rm/keiyaku/f6h4sv0000000i3g-att/s2j3ut0000001u2j.pdf If it is difficult to obtain documents through the electronic procurement system due to unavoidable reasons, please contact us. The contact information is listed in the attached table. (1) Subject Name (2) Procurement Details (3) Fulfillment Period (4) Fulfillment Location: As per public notice documents. As per public notice documents. Reiwa 8 October 28 Distributed via the electronic procurement system. This project is subject to submission of competitive bidding qualification application and confirmation documents (hereinafter referred to as "application documents"), bidding, and contracting via the electronic procurement system. When participating in the bid, please note the following. a. b. a. b. c. d. a. b. c. d. 4. Questions regarding public notice documents. 5. Bid Submission Method, etc.: a. b. Also, if the seal on the bid is omitted, write "Seal Omission" in red on the outer envelope and write the name and contact information of the "Person in Charge" and "Representative" in the margin of the bid. Submit via the electronic procurement system. However, in the case of paper bidding, submit by mail, etc. (submission by email is not permitted). In this case, seal the bid in an envelope and write the company name (or name for individuals), the bid item name, and the bid opening date in red on the outer envelope. (2) Submission of Application Documents, etc.: (e) Date of delivery or mailing, company name, contact person name, and phone number. File Format: (a) Application documents shall be in one of the formats listed in the attached table, and the total file capacity shall be within 50MB. Also, do not use functions that are lost when saving the file during creation. (b) If there are multiple files, compress them into one file, and the compression format shall be limited to one of the formats listed in the attached table. Do not use self-extracting format. (c) Always update virus check software to the latest data and perform virus checks before submission. If complete virus removal cannot be performed, submit in writing by hand delivery or mail. If the total capacity of attached files exceeds 50MB when submitting application documents via the electronic procurement system, submit the complete set of necessary documents by hand delivery or mail to the location specified in the attached table. Split submission with the electronic procurement system is not permitted. If submitting by hand delivery or mail, send a document (free format) with the following content using the electronic procurement system as reference material: (a) Indication of submission by hand delivery or mail. (b) List of documents to be submitted by hand delivery or mail. (c) Number of documents to be submitted by hand delivery or mail. (1) Those who wish to participate in this bid must submit the following documents along with the "Competitive Bidding Qualification Application Form" (Form 2) to prove that they have the competitive bidding qualifications listed in 2, and must receive confirmation from the contracting officer regarding the existence of competitive bidding qualifications. Application documents shall be submitted via the electronic procurement system. However, if "Paper Bidding Participation Request" (Form 1) is submitted to the contracting officer along with the application documents, submit by hand delivery, mail, etc. (mail (registered mail only) or mail service (as defined in Article 2, Paragraph 6 of the Act on Postal Services by Private Business Operators (Act No. 99 of Reiwa 14) or Article 2, Paragraph 9 of the same Act (limited to mail services with delivery records)) or by email to the location specified in the attached table. If submitting by email, the requirements for omitting the seal must be met. (5) Other: Reception Period: As described in the attached table. If using the electronic procurement system, submit to the URL in 1.(5)e. For paper bidding, submit to the location specified in the attached table. (3) Bid Submission Method: The submitter of the application documents shall respond to requests for explanation or consultation from the contracting officer regarding the submitted documents until the bid date. (1) If you have any questions regarding these public notice documents, please submit them by email, and the content of the questions should be included in the email body. The submission period, etc., is described in the attached table. (2) The answer to the question will be provided through the document download function of the electronic procurement system. For those who received the public notice documents by means other than the electronic procurement system, they will be delivered by other means. (1) The method of filling out and the deadline for receiving bids via the electronic procurement system or paper bidding (mail, etc.) are described in the attached table. (2) Bid Submission Location: (4) If you wish to participate with specifications different from those described in the specifications for the procured goods, submit a "Confirmation of Equivalent Product" (Form 4) and receive confirmation. Delivery of products that have not been confirmed as equivalent will not be permitted. The submission method is described in the attached table. The costs incurred for preparing and submitting application documents and for bidding shall be borne by the submitter. Submitted application documents will not be returned. The contracting officer shall not use the submitted application documents for any purpose other than confirming competitive bidding qualifications without the submitter's permission. Replacement or resubmission of application documents after the reception deadline is not permitted. (3) The confirmation result of competitive bidding qualifications will be notified via the electronic procurement system. For those participating in paper bidding, notification will be sent in writing. The notification date is described in the attached table. Copy of Qualification Review Result Notification (2) For those applying for competitive bidding qualifications, submit a copy of the qualification application form or a hard copy of the email screen confirming receipt of the application, and submit a copy of the qualification review result notification to the email address in 4.(1) of the attached table by the bid opening time. Failure to submit will render the bid invalid. Copy of Document Proving Qualification (2)(7) a. b. a. b. c. URL https://www.p-portal.go.jp/pps-web-biz/UZA02/OZA0201 (5) Regarding the Electronic Procurement System: The system operates 24 hours a day, 365 days a year. If the system needs to be temporarily suspended during operating hours, it will be announced in the "Announcements" section of the Procurement Portal. For system operations, refer to the "Operation Manual" published on the Procurement Portal. Inquiries regarding system operation and connection confirmation: Procurement Portal / Electronic Procurement System Help Desk (2) Language and Currency for Bidding and Contract Procedures: Japanese and Japanese Yen (3) Bid Bond and Contract Deposit: Exempt (4) Requirement for Creation of Contract Documents: Required (To be created according to the attached draft contract). If electronic contracting is performed using the electronic procurement system, the contract document must be created in accordance with the procedures stipulated by the electronic procurement system. If paper contracting is desired, submit a "Request for Paper Contracting Procedure" (Form 3) along with the competitive bidding qualification application in 3.(1). Investigations such as interviews apply to projects where a standard investigation price is set. Failure to cooperate with the investigation will result in the bid being invalidated, and suspension of bidding measures will generally be taken. (3) If there are two or more bids that are equal and should be the successful bid, the successful bidder will be determined by electronic lottery. The electronic procurement system has an electronic lottery function for the convenience of bidders. To conduct an electronic lottery, bidders need to enter a number from 000 to 999 set by themselves. Therefore, businesses using electronic bidding should enter the electronic lottery number in the electronic procurement system, and businesses using paper bidding should write the electronic lottery number on the paper bidding participation request. (1) Bidders shall carefully read the "Hokkaido Development Bureau Competitive Contract Bidding Rules" and the "Electronic Procurement System Operation Standards." (5) The number of bid executions shall be limited to two times in principle. If a successful bidder is not determined within the said number of bid executions, it will not generally transition to a discretionary contract based on the provisions of Article 99-2 of the Public Finance Act. (1) The successful bidder will be determined by the lowest price winning method. The successful bidder shall be the one who submitted the lowest valid bid within the limit of the estimated price. However, if it is recognized that the successful bidder may not be able to perform the contract in accordance with its content, or if it is deemed extremely inappropriate to conclude the contract with such bidder due to the risk of disrupting fair trade order, the bidder who submitted the lowest valid bid within the limit of the estimated price may be selected as the successful bidder. (2) If a bid below the investigation standard price stipulated in Article 85 of the Public Finance Act is submitted, the bid will be "held," and an investigation such as an interview will be conducted as stipulated in Article 86 of the Public Finance Act. (2) Location of Bid Opening: As described in the attached table. (3) Bidders or their agents participating in paper bidding must attend the bid opening. If the bidder or their agent does not attend the bid opening, the bid opening will be conducted with the attendance of staff not involved in the bidding. (4) If the first bid is unsuccessful, a second round of bidding will commence. For bidders using the electronic procurement system, a second bid notification will be sent approximately 30 minutes after the bid opening time, so please wait by your computer. If the bid opening process takes longer than expected, the contracting officer will contact you. If participating in paper bidding (by mail, etc.) and not attending the first bid opening, it will be considered that you have no intention to participate in the second round of bidding and will be deemed to have withdrawn. (5) Cancellation of Bidding Procedures, etc.: If it is recognized that fair execution of the bid is impossible, the bidder may be prevented from participating in the bid, or the bid execution may be postponed or canceled. (6) Notes on Bidding: Bids, except for those falling under 5.(4), will be treated as valid bids, and claims of invalidity due to errors in bid amounts or calculation mistakes cannot be made. Furthermore, if the contract is declined after the successful bidder has been determined, measures such as suspension of bidding may be taken. (1) Date and Time of Bid Opening: As described in the attached table. Bids submitted by persons who have made false statements in their application documents, bids submitted by those who have not received public notice documents, those who have obtained them from others, or those who have passed them on to other bidders are invalid. (4) Invalid Bids, etc.: Bids falling under Article 6 of the "Hokkaido Development Bureau Competitive Contract Bidding Rules" will be deemed invalid. Furthermore, if any of the following apply, the bid will be considered invalid in principle, and measures such as suspension of bidding under the "Measures for Suspension of Bidding, etc., related to Procurement of Goods, etc., by the Hokkaido Development Bureau" and postponement or cancellation of bid execution under Article 5 of the "Hokkaido Development Bureau Competitive Contract Bidding Rules" may be taken. If an invalid bid is awarded to a successful bidder, the award decision will be revoked. a. b. c. d. e. f. g. h. i. j. k. l. If police notification or necessary cooperation for investigation is provided, report the details in writing to the contracting officer promptly. Failure to comply with the provisions of a. and b. may result in suspension of bidding measures. If damage such as delays in the project occurs due to undue intervention by organized crime groups in this project, consult with the contracting officer.