Regarding the implementation of a proposal for the commissioned work of planning and production of the Setagaya version of regional comprehensive care 10-year retrospective booklet

Regarding the implementation of a proposal for the commissioned work of planning and production of the Setagaya version of regional comprehensive care 10-year retrospective booklet 1/5 Setagaya version of regional comprehensive care 10-year retrospective booklet planning and production commissioned work proposal implementation guidelines and explanatory document 1 Contract title Setagaya version of regional comprehensive care 10-year retrospective booklet planning and production commissioned work 2 Purpose Setagaya Ward has been working to promote regional comprehensive care, and in fiscal year 2025, it will reach its 10th anniversary since the start of the project. The purpose of this project is to look back on the 10-year journey from the start of the initiative to the present, organize its achievements and challenges, and provide an opportunity for citizens to think about future community development together. In addition, this project aims to promote understanding of the concept and mechanisms of regional comprehensive care, and to foster the awareness that each citizen, not just government officials and professionals, is a subject who supports the community. To achieve these objectives, this booklet is primarily aimed at all citizens, but special emphasis is placed on making the regional comprehensive care initiatives familiar to generations in their 40s and 50s, who are increasingly involved in the community and their lives, and to young people who will be responsible for future community development. In addition, we aim to promote awareness and understanding of the diverse services and consultation points that support regional comprehensive care, and to encourage citizens to connect with the necessary support according to their own or their acquaintances' situations and to use and utilize them appropriately. Therefore, we are seeking proposals for the planning and production of the "Setagaya version of regional comprehensive care 10-year retrospective booklet" from businesses that can accurately grasp the purpose of this project and communicate effectively and accessibly to a wide range of citizens. 3 Project commissioned work details As per Attached Document 1 The specifications at the time of contract may be changed based on the adopted plan proposal 4 Performance period From Thursday, July 16, 2026 to Wednesday, March 31, 2027 (scheduled) 5 Commissioned work fee limit for fiscal year 2026 13,000,000 yen (including tax) 6 Specific reasons for adopting the proposal method This work aims to convey the concept and specific initiatives of regional comprehensive care to citizens in an easy-to-understand manner, promote understanding, and foster a sense of mutual support within the community. To achieve this goal, the ability to accurately grasp the purpose of this project and the methods for creating friendly and effective pages for a wide range of citizens are required, and the results of the work will vary greatly depending on the contractor's planning ability, organizational skills, interviewing skills, design skills, and manuscript creation ability. Therefore, the proposal method is adopted to select the contractor by examining the abilities required for the performance of this work. 2/5 7 Qualifications for participating in the proposal Businesses that have the willingness and ability to perform the commissioned work of planning and production of the Setagaya version of regional comprehensive care 10-year retrospective booklet and meet all of the following requirements. ① Registered in the Setagaya Ward competitive bidding participant qualification list ② Not falling under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order ③ Not within the period of being prohibited from bidding or suspended from designation by Setagaya Ward ④ No arrears in prefectural or municipal taxes ⑤ Publishes paper-based magazines (weekly, bi-weekly, monthly, etc.). Furthermore, the magazine shall target the middle-aged demographic as its main readership, with a printed circulation (average circulation per issue) of 30,000 or more, certified by printing in 2025. In addition, it must be possible to plan, produce, and publish the booklet, for which Setagaya Ward is the issuing entity, in cooperation with the magazine, using the magazine's name or logo. (Subsidiaries' achievements are also acceptable for participating businesses.) ⑥ Not a business presided over, directed by, advised by, or affiliated with a member of the "Setagaya Version of Regional Comprehensive Care 10-Year Retrospective Booklet Planning and Production Commissioned Work Selection Committee" (hereinafter referred to as the "Selection Committee"). Chairman: Shigeko Yamato, Director of Health and Welfare Policy Department Vice Chairman: Kazui Yamamoto, Director of Health and Welfare Policy Division, Health and Welfare Policy Department Member: Osamu Sasamoto, Director of Regional Administration Division, Regional Administration Department Member: Takuya Yokoo, Director of Preventive Care and Community Support Division, Elderly Welfare Department 8 Period, place, and method of obtaining explanatory documents (1) Delivery period Wednesday, May 13, 2026 to Tuesday, May 26, 2026 (2) Place of delivery Viewing on the Setagaya Ward website (3) Method of delivery Download from the ward's website 9 Deadline for submission of letter of intent, submission place, and method (1) Submission deadline By 3:00 PM on Tuesday, May 26, 2026 (2) Place of submission Same as department/section in charge below 18 (3) Form Form 1 (4) Number of copies 1 copy (5) Submission method By hand or mail (must arrive by the deadline. Mail must be registered mail.) (6) Withdrawal If you wish to withdraw after submitting the letter of intent for any reason, please submit a "Letter of Withdrawal" (Form 2). (7) Selection results A notification of proposal invitation will be sent via email to businesses that meet the eligibility criteria. The selection results will be sent via email to businesses that do not meet the eligibility criteria. 3/5 10 Criteria for selecting proposal submitters In this case, no selection of proposal submitters will be made; only confirmation of eligibility will be performed. 11 Deadline and method for submitting questions (1) Question deadline By 3:00 PM on Friday, June 5, 2026 (2) Method of questioning Fill in the questions on the Question Form (Form 3) and submit it via email to the department/section in charge below 18. *The email address will be notified separately via the invitation notice (eligibility decision notice) for security reasons. (3) Method of response By Wednesday, June 10, 2026, the questions and answers will be sent via email to all businesses that meet the eligibility criteria. 12 Deadline for submission of proposals, submission place, and method (1) Receipt deadline By 3:00 PM on Thursday, June 18, 2026 (2) Place of submission Same as department/section in charge below 18 (3) Method of submission Submit PDF data via email for both the original and copies. *Copies must not contain any names, descriptions, or logos that identify the business. Also, avoid any descriptions that identify or can be clearly inferred to identify the proposer. *The ward may request additional documents if deemed necessary. 13 Content of proposals requested (1) Matters related to the implementation system (approx. 1 page) The format is free, but the implementation system for the work should be described. (2) Business implementation policy and self-promotion (approx. 1 page) The format is free, but the editing policy, company strengths, and production schedule should be described. (3) Proposal regarding work content (within 20 pages) The format is free, but the following points should be considered in the proposal. ① Requirements for the overall content of the commissioned work - When using data, use data published by public institutions such as the national government, Tokyo Metropolitan Government, or Setagaya Ward, as a general rule. ② Overall content structure and reasons for the proposed structure Refer to "3. Project commissioned work details" above, and make the overall content structure clear. Also, state the reasons for the structure. ③ Production concept and specific plan for each page For each page, present the concept and policy intent, and specifically propose the optimal expression method to realize the production intent of each page, including how to use text, photographs, and illustrations. ④ Specific design proposal Propose the intended design. 4/5 (4) Quotation (approx. 1 page) The format is free, but the breakdown by item should be clearly stated. Also, the total amount, consumption tax, etc., should be clearly stated. 14 Evaluation criteria for identifying proposals (1) Matters related to the implementation system Organizational strength for smooth project execution, ability to respond to ward's requests, flexibility to review the system as needed, etc. (2) Business implementation policy and self-promotion Whether the business understanding is high, advantages in performing this work, accuracy of the schedule, etc. (3) Proposal regarding work content ① Overall production concept and planning proposal Whether the overall concept and planning proposal are in line with the purpose of this project, whether the feasibility is appropriate, and whether effective communication methods are proposed. ② Editing and expression method proposal Whether the content structure is attractive, utilizing magazine-like editing methods and expressions, taking into account the purpose of this project and the target readership. Also, whether the proposal is expected to lead to effective information dissemination, such as interviewing methods, expression methods, originality, and specificity. ③ Specifications of booklets, etc. Whether the methods are in line with the purpose of this project and the overall production concept, and contribute to effective communication of appeal. (4) Quotation Appropriateness of quoted amount and content 15 Proposal review method (1) Selection policy The Selection Committee will conduct a documentary review of the work proposals based on the "Evaluation Criteria for Identifying Proposals" (Attached Document 2). (2) Schedule The documentary review is scheduled to be conducted in late June. 16 Notification date and method of selection results The results of the review will be notified by mail or email by early July 2026 (scheduled). The ward may also publicize the names of the selected businesses and the review results. 5/5 17 Other (1) Contract procedures will be carried out with the selected candidate contractor. The selected candidate contractor is the one selected as the optimal contracting party as a result of the review of this proposal, and a contractual relationship with the client does not arise until the contract procedures are completed in accordance with the Setagaya Ward Contract Administration Regulations (Setagaya Ward Ordinance No. 4 of 1964). (2) This proposal is for the purpose of selecting a candidate contractor, and Setagaya Ward is not bound by the content of the selected proposal. (3) Language and currency used in procedures Japanese and Japanese currency only. (4) Exemption of contract deposit (5) Requirement for contract creation Required (6) Whether to conclude other commissioned contracts directly related to this work with the contractor of this commissioned work contract by discretionary contract: "No" (7) Replacement or resubmission of letters of intent and proposals after the submission deadline is not permitted. (8) Submitted letters of intent and proposals will not be returned. (9) False statements in the letter of intent or proposal will result in disqualification. (10) A business that is found not to meet the eligibility requirements in Section 7 after submitting a proposal will not be subject to proposal review or contract negotiations. (11) The copyright and intellectual property rights related to the deliverables created by the contractor and submitted to Setagaya Ward during the performance of this work shall, in principle, be retained by the contractor, except for those belonging to third parties. 18 Department/section in charge Setagaya Ward Health and Welfare Policy Department, Health and Welfare Policy Division Person in charge: Ishii, Ishido Address: 2-1-27 Setagaya, Setagaya-ku, 154-8504 Second Government Building, 2nd Floor, Window 23 Phone: 03-5432-2427 FAX: 03-5432-3017 (Excluding Saturdays, Sundays, and holidays, from 8:30 AM to 5:15 PM) Notification of commencement of public proposal procedures We hereby request the submission of proposals as follows. May 13, 2026 Setagaya Ward 1. Work overview (1) Title Commissioned work of planning and production of the Setagaya version of regional comprehensive care 10-year retrospective booklet (2) Project purpose Setagaya Ward has been working to promote regional comprehensive care, and in fiscal year 2025, it will reach its 10th anniversary since the start of the project. The purpose of this project is to look back on the 10-year journey from the start of the initiative to the present, organize its achievements and challenges, and provide an opportunity for citizens to think about future community development together. In addition, this project aims to promote understanding of the concept and mechanisms of regional comprehensive care, and to foster the awareness that each citizen, not just government officials and professionals, is a subject who supports the community. To achieve these objectives, this booklet is primarily aimed at all citizens, but special emphasis is placed on making the regional comprehensive care initiatives familiar to generations in their 40s and 50s, who are increasingly involved in the community and their lives, and to young people who will be responsible for future community development. In addition, we aim to promote awareness and understanding of the diverse services and consultation points that support regional comprehensive care, and to encourage citizens to connect with the necessary support according to their own or their acquaintances' situations and to use and utilize them appropriately. Therefore, we are seeking proposals for the planning and production of the "Setagaya version of regional comprehensive care 10-year retrospective booklet" from businesses that can accurately grasp the purpose of this project and communicate effectively and accessibly to a wide range of citizens. (3) Work content The contractor shall perform the following work as an integrated unit. ① Planning and structuring of the overall concept of the booklet ② Planning, interviewing, and manuscript creation of published content ③ Editing, design, and composition ④ Printing and binding ⑤ Delivery of deliverables (4) Performance period From Thursday, July 16, 2026 to Wednesday, March 31, 2027 (scheduled) 2. Eligibility criteria Must be a corporation that meets all of the following requirements. (1) Registered in the Setagaya Ward competitive bidding participant qualification list (2) Not falling under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order (3) Not within the period of being prohibited from bidding or suspended from designation by Setagaya Ward (4) No arrears in prefectural or municipal taxes (5) Publishes paper-based magazines (weekly, bi-weekly, monthly, etc.). Furthermore, the magazine shall target the middle-aged demographic as its main readership, with a printed circulation (average circulation per issue) of 30,000 or more, certified by printing in 2025. In addition, it must be possible to plan, produce, and publish the booklet, for which Setagaya Ward is the issuing entity, in cooperation with the magazine, using the magazine's name or logo. (Subsidiaries' achievements are also acceptable for participating businesses.) (6) Not a business presided over, directed by, advised by, or affiliated with a member of the "Setagaya Version of Regional Comprehensive Care 10-Year Retrospective Booklet Planning and Production Commissioned Work Selection Committee" (hereinafter referred to as the "Selection Committee"). Chairman: Shigeko Yamato, Director of Health and Welfare Policy Department Vice Chairman: Kazui Yamamoto, Director of Health and Welfare Policy Division, Health and Welfare Policy Department Member: Osamu Sasamoto, Director of Regional Administration Division, Regional Administration Department Member: Takuya Yokoo, Director of Preventive Care and Community Support Division, Elderly Welfare Department 3. Criteria for selecting proposal submitters In this case, no selection of proposal submitters will be made; only confirmation of eligibility will be performed. 4. Evaluation criteria for identifying proposals (1) Matters related to the implementation system (2) Business implementation policy and self-promotion (3) Proposal regarding work content (4) Quotation 5. Procedures, etc. (1) Department/section in charge Address: 4-21-27 Setagaya, Setagaya-ku, 154-8504 (Setagaya Ward Office, 2nd Government Building, 2nd Floor, Window 23) Setagaya Ward Health and Welfare Policy Department, Health and Welfare Policy Division Phone: 03-5432-2427 Fax: 03-5432-3017 (2) Period, place, and method of obtaining explanatory documents Period: Wednesday, May 13, 2026 to Tuesday, May 26, 2026 Place: Setagaya Ward website / Method: Download from the ward's website Setagaya Ward Top Page → Ward Administration Information → Contracts and Bidding Information → Procurement...