Mailing Deadline: November 18, Purchase of Emergency Defecation Storage Bags

Mailing Deadline: November 18, Purchase of Emergency Defecation Storage Bags 1. Reiwa 8 General Competitive Bidding Implementation Guidelines We will conduct a general competitive bid by mail as follows. Those who wish to participate should submit the necessary documents in accordance with these guidelines. October 28, Reiwa 8 Kazutaka MIYAMOTO, Mayor of Kadoma City 1. Matters for bidding: (1) Item name: Purchase of Emergency Defecation Storage Bags (2) Outline: Purchase of Emergency Defecation Storage Bags (3) Delivery deadline: By March 30, Reiwa 9 (4) Delivery location: 4th Floor, Kadoma City Citizen Plaza, Storage Warehouse (546 Kitajima Oaza, Kadoma City) (5) Other: The estimated price will be announced after the fact. No minimum reserve price will be set. 2. Qualifications required for bidders: Bidders must meet all of the following requirements and have their qualifications confirmed. (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order. (2) Not having filed for commencement of rehabilitation proceedings or not having had such proceedings filed, pursuant to Article 21, Paragraph 1 or 2 of the Civil Rehabilitation Act (Act No. 225 of 1999). However, a person who has received a decision to commence rehabilitation proceedings under Article 33, Paragraph 1 of the same Act shall be deemed not to have filed for commencement of rehabilitation proceedings or not to have had such proceedings filed if a decision to approve the rehabilitation plan under Article 174, Paragraph 1 of the same Act has become final. (3) Not having filed for commencement of rehabilitation proceedings (including commencement of rehabilitation proceedings under Article 30, Paragraph 1 or 2 of the former Company Rehabilitation Act (Showa 27, Act No. 172; hereinafter referred to as 'former Act') concerning rehabilitation cases that are still handled according to the former provisions pursuant to Article 2 of the Supplementary Provisions of the Company Rehabilitation Act (Heisei 14, Act No. 154; hereinafter referred to as 'commencement of rehabilitation proceedings') or not having had such proceedings filed. However, a person who has received a decision to commence rehabilitation proceedings under Article 41, Paragraph 1 of the same Act (including a decision to commence rehabilitation proceedings under the former Act concerning former rehabilitation cases) shall be deemed not to have filed for commencement of rehabilitation proceedings or not to have had such proceedings filed if a decision to approve the rehabilitation plan under Article 199, Paragraph 1 of the same Act (including a decision to approve the rehabilitation plan under the former Act concerning former rehabilitation cases) has become final. (4) Not subject to suspension of bidding based on the 'Kadoma City Construction Work and Other Bidding Suspension Regulations' (enforced December 6, Reiwa 18) or not falling under the conditions for measures listed in the appended table of the same regulations, regardless of whether registered in the Kadoma City bidding participant qualification list. (5) Not subject to exclusion from bidding based on the 'Kadoma City Public Works and Other Measures Against Boryokudan' (enforced April 1, Reiwa 25) or not falling under the conditions for measures listed in the appended table of the same regulations, regardless of whether registered in the Kadoma City bidding participant qualification list. (6) Not being deemed significantly unsuitable for participation, based on requirements similar to those listed in the preceding paragraphs. (7) Must be registered as a participant in general consignment and goods bidding for Reiwa 8 in Kadoma City, under '19 Purchase of Disaster Prevention/Protection Goods' - 'c 'Safety, Crime Prevention, Disaster Prevention Goods, Disaster Preparedness Goods''. 3. Bidding application and bidding procedures: Those who wish to participate in this bid shall apply for participation and submit bids by mail within the specified date, time, and location, and by the specified method. (1) Distribution of bidding application documents: Bidding application documents will be distributed for download from the 'Bidding/Contract Information' section of the city's website (https://www.city.kadoma.osaka.jp/), and also distributed as follows: a. Documents to be distributed: (a) General Competitive Bidding Application Form (Form A) (b) Specifications (c) Equivalent Product Confirmation Request (Form B) (d) Question/Answer Form (Form C) (e) Bidding Application Withdrawal Form (Form E) (f) Mail Bid Opening Witness Application Form (Form G) (g) Witness Power of Attorney (Form H) (h) Bid Form (Form 1) (i) Contract Deposit Exemption Application Form (for successful bidder only) (j) Electronic Contract Intention Confirmation and Email Address Notification Form (for successful bidder only) b. Distribution period and time: From the date of this announcement until November 18, Reiwa 8 (Wednesday), from 9:00 AM to 5:30 PM (excluding noon to 1:00 PM), excluding Sundays, Saturdays, and national holidays. c. Distribution location: Contract Group, General Affairs Division, General Affairs Department, Kadoma City Hall, Main Building 3rd Floor, 1-1 Nakamachi, Kadoma City. (2) Inquiries: If you have any questions regarding the specifications, please submit them using the Question/Answer Form (Form C) to the contact point below during the period specified in 'a'. You may submit by FAX or email. After sending by FAX or email, please contact us by phone to confirm that it has been sent. a. Period: From the date of this announcement until November 4, Reiwa 8 (Wednesday). After sending, please contact us by phone between 9:00 AM and 5:30 PM (excluding noon to 1:00 PM) on weekdays (excluding Sundays, Saturdays, and national holidays). b. Contact point: Crisis Management Division, General Affairs Department, Tel. (Direct) 06-6902-5812, FAX 06-6902-4935, Email: bousai@city.kadoma.osaka.jp c. Answers to questions: Answers to questions will be posted on the city's website (https://www.city.kadoma.osaka.jp/) as needed by November 6, Reiwa 8 (Friday). If there are no questions, nothing will be posted. (3) Equivalent product confirmation: If you intend to supply equivalent products, please submit the Equivalent Product Confirmation Request (Form B) via email to the submission destination below during the period specified in 'a'. After sending by email, please contact us by phone to confirm that it has been sent. The results of the equivalent product confirmation will be notified as described in 'u'. a. Period: From the date of this announcement until November 10, Reiwa 8 (Tuesday). For phone confirmation after sending, please contact us between 9:00 AM and 5:30 PM (excluding noon to 1:00 PM) on weekdays (excluding Sundays, Saturdays, and national holidays). b. Submission destination: Crisis Management Division, General Affairs Department, Tel. (Direct) 06-6902-5812, FAX 06-6902-4935, Email: bousai@city.kadoma.osaka.jp c. Notification of equivalent product confirmation results: Results will be notified by sending the Equivalent Product Confirmation Letter to the email address listed on Form B by November 12, Reiwa 8 (Thursday). (4) Submission method, etc.: Those who wish to participate in this bid should mail the necessary documents to the mailing address in 'u' within the mailing period specified in 'i', using the method specified in 'a'. a. Mailing method: Registered mail or simplified registered mail. b. Mailing period: From the date of this announcement until November 18, Reiwa 8 (Wednesday) (must arrive by this date). Documents mailed outside of this period will not be accepted for any reason. c. Mailing address: Contract Group, General Affairs Division, General Affairs Department, Kadoma City Hall, Main Building 3rd Floor, 1-1 Nakamachi, Kadoma City, Postal Code 571-8585. d. Documents to be submitted: (a) General Competitive Bidding Application Form (Form A) (b) Equivalent Product Confirmation Letter (submitted after confirmation request to Crisis Management Division, General Affairs Department; only if planning to supply equivalent products) (c) Bid Form (Form 1) e. Submission method and bidding method: The envelope for submitting documents should generally be of the following specifications. Envelope for bid form (hereinafter referred to as 'inner envelope'): Size 4 long (90mm x 205mm). Envelope for mailing bidding application documents (hereinafter referred to as 'outer envelope'): Size 3 long (120mm x 235mm) or size 2 square (240mm x 332mm). (a) The inner envelope shall contain the bid form (Form 1) from 3.(4).d., be sealed with glue, and the surface shall be labeled with the bid item name, bidder's company name or name, representative's title and name, and a note 'Do not open'. It should also be marked 'Bid Form Enclosed' in red ink and sealed with the representative's seal. Alternatively, an 'Inner Envelope Label' can be created and attached. Please note that bids where the item name and sender name on the inner envelope for mailing the bid form differ from the item name and sender name on the enclosed bid form will be invalid. (b) The outer envelope shall contain the General Competitive Bidding Application Form (Form A), Equivalent Product Confirmation Letter (if applicable), and the inner envelope from 3.(4).d. It should be sealed with glue, the mailing address from 3.(4).c. should be written on it, and it should be marked 'Bidding Related Documents Enclosed' in red ink. The bid item name, bid opening date, bidder's address, company name or name, representative's title and name should be written on the surface and sealed. However, if the necessary information is not written or if necessary documents are not enclosed, the application may not be accepted. (c) Mailing shall be done using the outer envelope. Methods other than those specified in 3.(4).a. will not be accepted. (d) For determining the successful bid, the contract amount will be the amount written on the bid form (Form 1) plus an amount equivalent to 10% of that amount (rounded down to the nearest yen if there is a fraction of less than 1 yen). Therefore, bidders must write the amount equivalent to 100/110 of their estimated contract desired amount (regardless of whether they are taxable or tax-exempt businesses with respect to consumption tax and local consumption tax) on the bid form. (e) The number of bids for this tender is limited to two. Bids with multiple bid forms submitted for a single bid will be invalid. (f) Please keep the 'Sender's Copy' carefully until after the bid opening. The delivery status of postal items can be checked by calling the post office or by visiting the post office website using the acceptance number indicated on the receipt. (g) The mailed inner envelope will be stored unopened until the bid opening time. (h) Costs related to the creation of documents shall be borne by the bidder. (i) Submitted documents will not be returned. (5) Bid participation qualification confirmation results: Eligibility for bidding will be assessed based on the submitted application documents. The results of the eligibility confirmation will be published on the city's website (https://www.city.kadoma.osaka.jp/) only to indicate whether the number of eligible bidders has reached the number specified in 3.(1).b. Applicants who are not deemed eligible will be notified individually by FAX or email with reasons. This publication and notification will serve as the confirmation result notification for those deemed eligible. The number of eligible bidders and ineligible bidders, as well as their company names, will not be published. a. Publication date and time: November 19, Reiwa 8 (Thursday). b. If a bidder loses eligibility by the bid opening date, their bid will not be opened. c. If the number of bidders deemed eligible is less than one, the eligibility confirmation results will not be published. 4. Bid bond: Exempted in accordance with Article 7, Item 3 of the Kadoma City Contract Regulations (Reiwa 39, Regulation No. 7). 5. Withdrawal of bid application: If you wish to withdraw your bid application after mailing the documents, please submit the Bidding Application Withdrawal Form (Form E) in person or by mail to the address in 3.(4).c. by the bid opening date and time. If mailing by the deadline is not possible, please send it by FAX or email by the bid opening date and time, and then send the original by mail. Note: It is not possible to rewrite, exchange, or withdraw only the mailed bid form without withdrawing the bid application. 6. Bid opening: (1) The bid opening will be conducted at the date and time and location specified below, with at least one witness or a city employee unrelated to the bidding process present. a. Date and time: 11:00 AM, November 20, Reiwa 8 (Friday). b. Location: Bid Room, Main Building 3rd Floor, Kadoma City Hall, 1-1 Nakamachi, Kadoma City. (2) Selection of witnesses: Witnesses will be selected from among bidders who have sent the Mail Bid Opening Witness Application Form (Form G) by email or FAX within the period specified in 'a' below, up to two individuals in order of receipt. a. Witness application period: From the date of this announcement until 4:00 PM on November 19, Reiwa 8 (Thursday). For phone confirmation after sending, please contact us between 9:00 AM and 5:30 PM (excluding noon to 1:00 PM) on weekdays (excluding Sundays, Saturdays, and national holidays). b. Witness application submission destination: Contract Group, General Affairs Division, General Affairs Department, Kadoma City, Tel. (Direct) 06(6902)5746, FAX 06(6905)3264, Email: keiyaku@city.kadoma.osaka.jp c. If someone other than the bidder themselves wishes to be a witness, a Witness Power of Attorney (Form H) must be submitted. d. Selected witnesses will generally be notified by phone. (3) Determination of successful bidder: a. In this bid, the successful bidder will be the one who submits the lowest bid within the limit of the estimated price, or if a minimum reserve price is set in advance in accordance with Article 167-10, Paragraph 2 of the Local Autonomy Act Enforcement Order, the one who submits the lowest bid at or above the minimum reserve price. b. If there are two or more bids with the same lowest price, the successful bidder will be determined by lottery. 7. Announcement of bid results, etc.: (1) Notification of the successful bid decision will be made only to the successful bidder. For other bidders, the results will be announced as follows: a. Announcement location: Kadoma City Information Corner, Kadoma City Hall New Annex (Kadoma Nakamachi Building), 1-19 Nakamachi, Kadoma City. b. Other: Results will also be posted promptly on the city's website (https://www.city.kadoma.osaka.jp/). (2) Re-bidding: If no bid is successful in the first round of bidding, bidders will be notified immediately by FAX or email, and a re-bid will be held once. a. Mailing method: Same as 3.(4).a. b. Mailing deadline: By November 27, Reiwa 8 (Friday) (must arrive by this date). Documents mailed outside of this period will not be accepted for any reason. c. Mailing address: Same as 3.(4).c. d. Documents to be submitted: Bid Form (Form 1). e. Submission method: Documents to be submitted will be placed in the inner envelope (with the addition of the bidder's address to the items listed in 3.(4).e.(a)) and mailed. Methods other than those specified in 3.(4).a. will not be accepted. Other submission methods are the same as in 3.(4).e.(a), (e), and (f) to (k).