Water Distribution Pipe Improvement Project Hydrant Installation etc. Construction [November 2]

Water Distribution Pipe Improvement Project Hydrant Installation etc. Construction [November 2] Notice is hereby given of a post-bid review type general competitive tender, in accordance with Article 4 of the Kushiro City Contract Regulations (2005 Kushiro City Ordinance No. 83; hereinafter referred to as "Contract Regulations"). October 19, 2026 (FY2026) Kushiro City Public Enterprise Administrator, Yuji Saito Details: 1. Matters for Tender: (1) Construction Name: Water Distribution Pipe Improvement Project Hydrant Installation etc. Construction (2) Construction Number: 2026008213 (3) Construction Location: Within Kushiro City (4) Construction Outline: a. Installation of 2 new hydrants, relocation of 2 hydrants. b. Estimated Price: Publicly announced after the fact, in accordance with Article 7, Paragraph 1 of the Contract Regulations. (5) Construction Period: From November 11, 2026 (FY2026) to March 10, 2027 (FY2027). (6) This construction is not subject to the "Two-Day Weekend Work" program. 2. Tender Participation Qualifications (Matters concerning Article 167-5, Paragraph 1 of the Local Autonomy Act Enforcement Order (1947 Cabinet Order No. 16; hereinafter referred to as "Enforcement Order") and Article 3 of the Contract Regulations. The same applies hereinafter): Must be listed as a water facility contractor with a "Grade A" rating in the "Kushiro City Construction and Other Competitive Tender Participation Qualification Register for FY2025 and FY2026." 3. Tender Participation Conditions (Matters concerning Article 167-5, Paragraph 2 of the Enforcement Order and Article 2, Paragraph 4 of the Contract Regulations. The same applies hereinafter): Those wishing to participate in the tender must meet all of the following conditions as of the application date. (1) Not falling under Article 167-4 of the Enforcement Order. (2) Not be subject to suspension of bidding in accordance with the "Kushiro City Construction and Other Designated Tender Suspension Handling Guidelines" from the date of announcement to the date of tender execution. (3) Not be a party that has filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (2002 Law No. 154) or filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (1999 Law No. 225). However, this excludes cases where re-certification of Kushiro City's competitive tender participation qualifications has been obtained after a decision to commence rehabilitation or rehabilitation proceedings. (4) Not be a violent group, member of a violent group, or business operator related to a violent group as defined in Article 2 of the Kushiro City Ordinance on the Exclusion of Violent Groups (2012 Kushiro City Ordinance No. 33). (5) Must have experience as the prime contractor in construction of the same or similar scale as this construction (hereinafter referred to as "same scale construction"). However, this is limited to cases where the handover of the construction work has been completed. If the prime contractor experience in same scale construction is through a joint venture, the investment ratio must be 20% or more. Same scale construction refers to prime contractor experience in water distribution pipe laying construction in public works. (6) Must have its head office within Kushiro City. (7) Must not have received an E-rank evaluation for two consecutive years based on the performance evaluation under the "Kushiro City Contract Work Performance Evaluation Guidelines" within the two years prior to the application date. (8) Must not be the contractor for the design work related to this construction or an entity related to such contractor in terms of capital or personnel. (9) There must be no relationship between those wishing to participate in the tender that falls under any of the following criteria. Capital and personnel relationships in (8) and (9) below refer to the following. Furthermore, if such a relationship exists, contacting the parties to decide who will withdraw does not fall under Article 6, Paragraph 2 of the Kushiro City Construction and Other Tender Guidelines. a. Capital Relationship: In cases of two entities falling under any of the following. However, this excludes cases where a subsidiary etc. (as defined in Article 2, Item 3-2 of the Companies Act (2005 Law No. 86; hereinafter referred to as "subsidiary etc.")) or one of the subsidiaries etc. is a company undergoing rehabilitation proceedings (hereinafter referred to as "company in rehabilitation etc.") under Article 2, Item 4 of the Civil Rehabilitation Act (1999 Law No. 225) or Article 2, Item 7 of the Corporate Reorganization Act (2002 Law No. 154). (i) Relationship between a subsidiary etc. and a parent company etc. (as defined in Article 2, Item 4-2 of the Companies Act; hereinafter referred to as "parent company etc."). (ii) Relationship between subsidiaries etc. sharing the same parent company etc. b. Personnel Relationship: In cases of two entities falling under any of the following. However, this excludes cases where one of the companies etc. (as defined in Article 2, Item 3, Item 2 of the Companies Act Enforcement Regulations (2006 Ministry of Justice Ordinance No. 12; hereinafter referred to as "company etc.")) is a company etc. undergoing rehabilitation proceedings under Article 2, Item 4 of the Civil Rehabilitation Act (1999 Law No. 225) or a company in rehabilitation under Article 2, Item 7 of the Corporate Reorganization Act (2002 Law No. 154). (i) Where an officer of one company etc. currently also serves as an officer of the other company etc. (Officers referred to here are those specified in Article 2, Item 3, Item 3 of the Companies Act Enforcement Regulations, excluding the following: 1) Directors of a stock company. However, excluding the following: ① Directors who are audit committee members in a company with an audit and supervisory committee as defined in Article 2, Item 11-2 of the Companies Act. ② Directors in a nominating committee etc. company as defined in Article 2, Item 12 of the Companies Act. ③ Outside directors as defined in Article 2, Item 15 of the Companies Act. ④ Directors who are not executing business due to provisions in the articles of incorporation as defined in Article 348, Paragraph 1 of the Companies Act. 2) Executive officers of a nominating committee etc. company as defined in Article 402 of the Companies Act. 3) Members of a composite company (a general partnership company, limited partnership company, or limited liability company) as defined in Article 575, Paragraph 1 of the Companies Act (excluding members who are not executing business due to provisions in the articles of incorporation as defined in Article 590, Paragraph 1 of the Companies Act). 4) Directors of a partnership. 5) Other persons executing business who are equivalent to those listed in 1) to 4). (ii) Where an officer of one company etc. currently also serves as a trustee (hereinafter referred to as "trustee") appointed under Article 64, Paragraph 2 of the Civil Rehabilitation Act or Article 67, Paragraph 1 of the Corporate Reorganization Act for the other company etc. (iii) Where a trustee of one company etc. currently also serves as a trustee of the other company etc. c. Other: Cases where the fairness of bidding is deemed to be hindered. Cases where a cooperative and its members are participating in the same tender. Other cases where a capital or personnel relationship equivalent to that described in a or b above is recognized. (10) Must be able to appropriately assign a supervising engineer or chief engineer and a site manager corresponding to the relevant construction license category in accordance with the Construction Industry Act (1949 Law No. 100) etc. 4. Tender Participation Application: (1) Those wishing to participate in the tender for this construction must submit the following application documents: a. Application Documents: Kushiro City Post-Bid Review Type General Competitive Tender Participation Application (Form 1). b. Submission Period: Daily from 9:00 AM to 5:00 PM from October 19, 2026 (FY2026) to October 26, 2026 (excluding Kushiro City holidays as defined in the Kushiro City Holidays Ordinance (2005 Kushiro City Ordinance No. 2)). c. Submission Location: 〒085-8505 Kushiro City, Kurogane-cho 7-5, General Affairs Department, Contract Management Division, Contract Section, Kushiro City. Phone: 0154-31-4508. d. Submission Method: Must be submitted in person. Submissions by mail or facsimile will not be accepted. (2) Application documents for confirmation of tender participation qualifications can be downloaded from the Kushiro City Hall website from the date of this announcement. (3) Those who do not submit the application documents by the submission deadline cannot participate in the tender for this construction. (4) Other: a. The cost of preparing the application documents shall be borne by the applicant. b. Submitted application documents will not be used for purposes other than those intended without the applicant's consent. c. Submitted application documents will not be returned. 5. Inspection of Design Documents etc.: (1) Design documents for this construction will be available for inspection as follows: a. Inspection Period: From 9:00 AM on October 19, 2026 to 5:00 PM on November 1, 2026. b. Inspection Location/Method: Downloadable from the Kushiro City website. A password will be required to download design documents etc., so please submit a "Password Inquiry Application" to the Contract Section, Contract Management Division, General Affairs Department, Kushiro City. (2) If there are any questions regarding the design documents, submit the prescribed Q&A form to the reception location by mail or in person as follows: a. Reception Period: Same as 4(1)b. b. Reception Location: 〒085-0841 Kushiro City, Minami-Oodori 2-chome, 1-121, Waterworks Department, Waterworks Maintenance Section, Management Unit, Kushiro City. (3) Answers to questions in (2) will be made available for inspection as follows: a. Inspection Period: From 10:00 AM on October 28, 2026 to 5:00 PM on November 1, 2026. b. Inspection Location: Same as (1)b. 6. Tender Execution Date/Time and Location: (1) Date/Time: 10:00 AM on November 2, 2026. (2) Location: Conference Room A, 5th Floor, Kushiro City Disaster Prevention Government Building, 8-2 Kurogane-cho, Kushiro City. 7. Minimum Reserve Price System: A minimum reserve price will be set according to the Kushiro City Minimum Reserve Price Setting Guidelines and will be publicly announced after the fact. 8. Tender Method etc.: (1) Bidders must fill out and submit the prescribed tender form and tender amount breakdown sheet. (2) When determining the successful bid, the bid amount plus 10% of that amount (rounded down to the nearest yen if there is a fraction of less than one yen) shall be the successful bid price. Therefore, bidders shall write on their tender forms the amount equivalent to 100/100 of their estimated contract desired amount, regardless of whether they are taxable or exempt from Consumption Tax. (3) The number of tender rounds shall be up to 3. However, those who withdraw from participation or submit an invalid bid in the first or second round cannot participate in subsequent rounds. (4) If there are no bids below the estimated price in the third round, a negotiated contract will be concluded. In the case of a negotiated contract, quotations will be requested from two or more bidders, including the bidder with the lowest bid price. (5) If a negotiated contract cannot be concluded, the tender will be canceled and a new announcement and tender will be held. 9. Invalid Bids: Bids falling under any of the following categories shall be deemed invalid: (1) Bids falling under any of the categories in Article 10 of the Contract Regulations. (2) Bids submitted by persons who do not meet the conditions specified in this announcement. (3) Bids submitted by persons who have made false statements in their application documents. (4) Other, as per Article 8 of the Kushiro City Construction and Other Post-Bid Review Type General Tender Guidelines (hereinafter referred to as "Tender Guidelines"). 10. Tender Security Deposit: Waived in accordance with Article 6, Item 3 of the Contract Regulations and Article 2, Section 1, Item 3, Item b of the "Regarding the Enforcement of Kushiro City Contract Regulations" (1997 Kushiro City Administrative Notice No. 3; hereinafter referred to as "Enforcement of Regulations"), Article 6. 11. Method of Determining Successful Bidder etc.: (1) This is a post-bid review type general competitive tender. Confirmation of competitive tender participation qualifications and determination of the successful bidder will be conducted after the tender is completed. (2) The bidder with the lowest bid price within the limit of the estimated price shall be determined as the successful bid candidate, and the successful bid will be reserved with a declaration of successful bid determination at a later date. However, bidders who bid below the minimum reserve price shall be disqualified and cannot participate in re-bids. (3) If there are two or more bidders with the lowest valid bid price, a lottery will be held to determine the successful bid candidate. Refusal to participate in the lottery is not permitted. (4) If instructed by the tender execution officer to submit documents for confirmation of tender participation qualifications, the relevant documents must be submitted as follows. Failure to submit the relevant documents by the submission deadline will result in the bid being deemed invalid. a. Documents to be Submitted: (i) Kushiro City Post-Bid Review Type General Competitive Tender Participation Qualification Confirmation Application (Form 2). (ii) Tender Participation Qualification Confirmation Statement (Form 3). (iii) Documents proving construction experience in same scale construction. (iv) Documents proving technical qualifications of assigned engineers etc. (v) Application for Corporate Reorganization Act and Civil Rehabilitation Act (Submit only if applicable) (Form 4). b. Submission Deadline: By 12:00 PM on November 4, 2026 (FY2026). c. Number of Copies: 1 copy. d. Submission Method: Must be submitted in person to the submission location. Submissions by mail etc. are not permitted. e. Submission Location: Same as 4(1)c. f. Other: (i) The cost of preparing the submitted documents shall be borne by the applicant. (ii) Submitted documents will not be used without the applicant's consent. (iii) Submitted documents will not be returned. (iv) Submitted documents can be downloaded from the Kushiro City Hall website from October 27, 2026. (5) Tender participation qualification review will be conducted on the day following the deadline for submission of application documents. If the successful bid candidate meets the tender participation qualifications, they will be determined as the successful bidder. If not,審査 will proceed in order from the bidder with the next lowest bid price. If a successful bidder is determined, qualification reviews for other bidders will not be conducted, excluding those who have already been reviewed. (6) If, as a result of the review, the subject of the review is found not to meet the tender participation qualifications, the applicant will be notified to that effect via a "Tender Participation Qualification Disqualification Notice." (7) Those who receive the notice in (6) may request an explanation of the reason for being found not to meet the tender participation qualifications (hereinafter referred to as "reason for disqualification") in writing (free format) to the Mayor within 3 days from the day after receiving the notice. (8) The written explanation regarding the reason for disqualification must be submitted to the Contract Section, Contract Management Division, General Affairs Department, Kushiro City in person. (9) A written response will be provided within 5 days from the day after the deadline for requesting an explanation to those who have requested an explanation regarding the reason for disqualification. 12. Announcement of Tender Results: Tender results will be published on the Kushiro City Hall website on the day following the determination of the successful bidder (excluding Kushiro City holidays). 13. Submission of Contract Price Breakdown: (1) The successful bidder must submit a contract price breakdown sheet promptly after the award of the bid. (2) The format of the contract price breakdown sheet is free, but it must at least clarify the quantity, unit price, amount, and costs for materials, labor, statutory benefits, safety and health expenses, and contributions to the construction industry retirement allowance mutual aid system. (3) The contract price breakdown sheet is submitted as reference material. 14. Contract Conclusion Deadline: The deadline for concluding the contract for this construction shall be November 10, 2026 (FY2026). Failure to conclude the contract by the deadline will result in the cancellation of the successful bid. 15. Contract Security Deposit: (1) Upon conclusion of the contract for this construction, a contract security deposit of not less than 10% of the contract amount for this construction must be paid in accordance with Article 29 of the Contract Regulations. a. Payment Deadline: November 10, 2026. b. Payment Location: 〒085-0841 Kushiro City, Minami-Oodori 2-chome, 1-121, General Affairs Division, General Affairs Unit, Waterworks Department, Kushiro City. Phone: 0154-43-2164. (2) Notwithstanding (1), if the successful bidder falls under any of the cases in Article 30 of the Contract Regulations, the contract security deposit shall be waived.