Roads and Other Grass-Cutting Services Outsourcing (Shima Town Area) Mid-Term 2

Roads and Other Grass-Cutting Services Outsourcing (Shima Town Area) Mid-Term 2 BID NOTICE (Post-qualification Method) Bid Number: R8-015 For the following services, a conditional open competitive bid will be held, and notice is hereby given in accordance with the provisions of Article 4 of the Shima City Contract Regulations. May 13, Reiwa 8 (2026) Mayor of Shima City: Masayoshi Hashizume Responsible Department/Section: Construction Department, Construction and Maintenance Section Fiscal Year/Service Number: Reiwa 8 (2026) No. 1B2Shi002 Service Name: Roads and Other Grass-Cutting Services Outsourcing (Shima Town Area) Mid-Term 2 Service Location: Shima Town Area, Shima City Execution Period: Contract Date to September 4, Reiwa 8 (2026) Service Outline: Mechanical grass cutting for municipal roads Koshika Line and 13 other lines, A=11,500m2; Curb grass cutting, L=2,740m Bid Participation Qualification Requirements: Construction Industry Permit - Business Type (Type of Construction Work): Civil Engineering (General/Specific Construction Permit) Regional Requirements: Local contractors Classification: Reiwa 7 (2025) Civil Engineering (General/Specific) A, B, C, D Management Evaluation Score (P): - points or more 2 or 3-year average completed construction value: - Technical Staff Requirements: On-site supervisor can be appropriately assigned. However, this excludes small-scale repair work. Excludes those who are full-time on-site supervisors for other projects or are full-time chief/supervising engineers. Chief (Supervising) Engineer: - Others: - Construction Performance: Company Performance: - Technical Staff Performance: - Other Requirements: Must not be a construction contractor who has failed to fulfill the reporting obligations specified below (excluding those not subject to such reporting obligations). - Obligation to report under Article 48 of the Health Insurance Act (Law No. 70 of 1922). - Obligation to report under Article 27 of the Welfare Pension Insurance Act (Law No. 115 of 1954). - Obligation to report under Article 7 of the Employment Insurance Act (Law No. 116 of 1974). Bid Participation Application: Application Period: From the date of this notice until 5:00 PM on May 21, Reiwa 8 (2026) (Thursday). *Hours: 8:30 AM to 5:00 PM on each day. (Excluding noon to 1:00 PM, Saturdays, Sundays, and holidays). Application Location: General Affairs Department, Inspection and Contracts Division [5th Floor, City Hall] TEL: 0599-44-0206 FAX: 0599-44-5266 E-mail: nyusatsu@city.shima.mie.jp Applications are also accepted by email and fax. Design Documents (Specifications) Viewing Period: From the date of this notice until 5:00 PM on May 26, Reiwa 8 (2026) (Tuesday). *Hours: 8:30 AM to 5:00 PM on each day. (Excluding noon to 1:00 PM, Saturdays, Sundays, and holidays). Design Documents (Specifications) Viewing Location: Construction Department, Construction and Maintenance Section [3rd Floor, City Hall] TEL: 0599-44-0304 FAX: 0599-44-5262 Inquiry Period: (Inquiries must be in writing) From the date of this notice until 12:00 PM on May 21, Reiwa 8 (2026) (Thursday). *Hours: 8:30 AM to 5:00 PM on each day. (Excluding noon to 1:00 PM, Saturdays, Sundays, and holidays). *Inquiries will be answered on the Shima City website under "Inquiry and Answer Document for Conditional Open Competitive Bidding Cases" scheduled for posting by 5:00 PM on May 22, Reiwa 8 (2026) (Friday). Inquiry Contact: Same as the Design Documents (Specifications) Viewing Location. Bid Price Comparison (Estimated Price Excluding Tax): 4,050,000 Yen (Excluding consumption tax and local consumption tax). Minimum Bid Price Setting: Yes. Submission of Breakdown of Construction Costs, etc.: No. Deposit, etc.: Bid Deposit: Exempt Contract Deposit: Generally required for contracts of 5 million yen or more. Advance Payment: Not applicable. Bid Date and Time: May 27, Reiwa 8 (2026) (Wednesday) 11:15 AM. Bid Location: Shima City Hall, 4th Floor, Room 401 Conference Room. Others: *Other bidding conditions will be handled in accordance with the Conditional Open Competitive Bidding (Post-qualification Method) Bidding Rules and "Regarding the Handling of Assigned Technical Staff, etc. in Shima City-Ordered Construction Projects," in addition to those stipulated by laws and regulations. *Regarding the "Management Evaluation Score (P)" and "2 or 3-year average completed construction value" listed in the bid participation qualification requirements of this notice, the examination standard date shall be between October 1, Reiwa 5 (2023) and September 30, Reiwa 6 (2024). However, if the management evaluation has not been received within this period, the most recent one may be accepted. Documents to be Submitted at Bidding: Please submit the following documents (☑ marked) in a sealed envelope. ☑ Bid Form □ Breakdown of Construction Costs, etc. *If a breakdown of construction costs (for bid submission) is available, please attach it to the breakdown of construction costs. Documents to be Submitted by Successful Bid Candidate: If you become the successful bid candidate at the bid opening, please submit the following documents (☑ marked), one copy each, by the day after the bid date (excluding city hall closing days). ☑ Conditional Open Competitive Bidding Participation Qualification Application Form (Form No. 1) ☑ Documents certifying the construction industry permit corresponding to the business types indicated in this notice (copy of permit notification, etc.) □ Management Evaluation Results Notification (copy) (1) For the latest examination standard date. (2) For the examination standard date indicated in this notice. □ Similar Construction Work Performance Notification Form (Form No. 1-1) and attached documents ☑ Assigned Personnel Notification Form (Form No. 1-2) and attached documents □ Assigned Technical Staff Qualification/Work History Notification Form (Form No. 1-3) and attached documents □ Documents showing sales office technical staff, etc. (copy) [Not required for companies with head office in the city] *Copy of the duplicate of the "Certificate of Sales Office Technical Staff (New/Change)" submitted to the permitting authority, Application Form No. 8 for Construction Industry Permit (related to Article 3). □ Other Outline of Work: Municipal roads Koshika Line and 13 other lines. Mechanical grass cutting A=11,500m2. Curb grass cutting L=2,740m. Work Type: Grass Cutting Services Work Price: Execution Period: September 4, Reiwa 8 (2026) Length Width Roads and Other Grass-Cutting Services Outsourcing (Shima Town Area) Mid-Term 2 Work Outsourcing Specifications: Shima City Work Location: Shima Town Area, Shima City Reiwa 8 (2026) No. 1B2Shi002 Work Name: SPECIFICATIONS FOR ROAD AND OTHER GRASS-CUTTING SERVICES OUTSOURCING SECTION 1 GENERAL PROVISIONS Article 1 Application These specifications shall apply to the execution of road and other grass-cutting services outsourcing (hereinafter referred to as "the Services") ordered by the City. Article 2 Notification, etc. If any abnormal locations such as slope collapse or cracks are discovered during the execution of the Services, the supervisor shall be promptly notified of the situation. Article 3 Waste Disposal 1. Cut grass and trees shall be cut to a thickness of 10 cm or less and a length of 1 m or less, and transported to Daio Seiso Center (2321 Namikiri, Daio-cho) or the former Ago General Waste Final Disposal Site (2637-77 Ugata, Ago-cho). The method of transport shall be in accordance with the instructions of the supervisor, and transport records (date, volume, number of trips) and photographs of the transport status (taken daily) shall be submitted. 2. Empty cans and other debris generated during the execution of the Services shall be disposed of properly, and no damage shall be caused to third parties or public nuisance shall be created. Article 4 Confirmation of Work Performed 1. Route management shall be conducted using the route names on the drawings. In the case of multiple routes, they shall be managed as a single route, and the management locations shall be discussed with the supervisor. 2. Site photographs shall be taken so that the location and scale of the work can be identified. Photographs taken before, during, and after the work from the same position shall be attached to the work execution report. 3. Other necessary documents for confirming the work performed shall be accurately filled out and prepared each time the work is performed, and submitted attached to the work execution report. SECTION 2 GRASS CUTTING Article 5 Work Period Grass cutting work shall be completed between June and mid-August. Details shall be discussed separately. Article 6 Work Plan 1. Grass cutting work shall, in principle, be carried out in such a manner that the work section for the day is completed, including cleanup and sweeping. 2. During grass cutting operations, traffic safety shall be ensured by using barricades, safety cones, signs, etc. If traffic control personnel are specified (clearly stated in the quantity calculation sheet, etc.), they shall be assigned to ensure traffic safety. If traffic control personnel are deemed necessary in areas where they are not specified, consult with the supervisor. Article 7 Grass Cutting 1. The types of grass cutting work shall be mechanical grass cutting (hand-guided or shoulder-mounted) and manual grass cutting. 2. Grass cutting shall be performed without leaving any uncut areas, and the cut grass shall be promptly removed without leaving any scattered debris. 3. Before grass cutting, standing trees and bamboo shall be cut down, and foreign objects such as empty cans shall be removed. Even outside the grass-cutting area, foreign objects such as empty cans within the contracted section, and grass cutting on curbs and in narrow areas must be performed. Article 8 Mechanical Grass Cutting (Hand-Guided Type) This involves cutting grass to a height of approximately 5 cm, and is suitable for relatively gentle slopes (slopes of 1:2 or less). Article 9 Mechanical Grass Cutting (Shoulder-Mounted Type) This involves cutting grass to a height of approximately 5 cm, and is suitable for road slopes, etc. (slopes steeper than 1:2). Article 10 Manual Grass Cutting This involves cutting grass to a height of approximately 5 cm, and is used when there are frequent obstacles such as structures, making shoulder-mounted type unusable. <> This work shall apply and be subject to the following documents: - Mie Prefecture Public Works Common Specifications <> - Work Commencement Notification - Work Plan - On-site Supervisor Appointment Notification - Report on Purchase Status of Vouchers for Construction Industry Retirement Allowance Mutual Aid Project - Work Execution Report - Work Photographs - Completion Photographs - Outsourced Work Completion Report - Other items as instructed by the supervisor. Summary of Construction Quantities set, Temporary Work, Initial, Shoulder-mounted/Splash Guard Included, m, 1 set Work Classification/Type/Sub-type: Work Classification: Summary of Construction Quantities, Road Grass Cutting Work Work Name: 507-215c000-00378-11(0) set, Road Maintenance/Repair, Quantity Increase/Decrease, Unit, Specification, m, Curb Grass Cutting, Grass Cutting/Collection/Loading & Transport/Splash Guard Included, No Splash Guard, 1,920 Road Maintenance, Grass Cutting/Collection/Loading & Transport/Splash Guard Included, 1 Roads and Other Grass-Cutting Services Outsourcing (Shima Town Area) Mid-Term 2 m2, 4,910 r- 1 - Mechanical Grass Cutting, Summary: Mechanical Grass Cutting, Shima City, Curb Grass Cutting, m2, Business Segment, Previous Quantity, 6,590 set, Grass Cutting Work, Shoulder-mounted/Splash Guard Included, Traffic Management Work, set, Initial, set, Construction Cost, 1, 1 set, Work Classification/Type/Sub-type, Work Classification, Direct Construction Cost, Summary of Construction Quantities, Work Name, 1, 1, Site Management Cost, set, Road Maintenance/Repair, Quantity Increase/Decrease, Unit, Net Construction Cost, Specification, Current Quantity, 1, 507-215c000-00378-11(0), Traffic Control Personnel, -, 2, -, 1, Road Maintenance, Common Temporary Work, set, Summary, Shima City, Business Segment, Previous Quantity, set, Common Temporary Work (Rate-based), set, Initial, set, Work Classification/Type/Sub-type, Work Classification, Construction Price, -, 3, -, Summary of Construction Quantities, Work Name, 1, General and Administrative Expenses, etc., Road Maintenance/Repair, Quantity Increase/Decrease, Common Temporary Work, Unit, Total Construction Cost, Specification, Current Quantity, 1, 1, 1, 1 set, Consumption Tax Equivalent, Summary, Shima City, Business Segment, Previous Quantity Summary of Quantities Work Type, Type, Sub-type, Specification, Unit, Quantity, Remarks Grass Cutting Work, set, 1 Road Grass Cutting Work, set, 1 m2, 4,910 Mechanical Grass Cutting Work, Splash Guard Not Included, m2, 6,590 Mechanical Grass Cutting Work, Splash Guard Included Curb Grass Cutting Work, Splash Guard Included, m, 1,920 m, 820 Curb Grass Cutting Work, Splash Guard Not Included Temporary Work, Traffic Management Work, set, 1 Traffic Control Personnel, Traffic Control Personnel, A, set Traffic Control Personnel, Traffic Control Personnel, B, set, 1 Quantity Calculation Sheet Work Type, Road Grass Cutting Work Route Name, Mechanical Grass Cutting Area (m2), Cutting Width (m), Curb Grass Cutting (m), Both Sides, Traffic Control Personnel, Remarks Splash Guard Included Municipal Road Koshika Line (South), 750.9, 0.5-0.7, 60, Both Sides, Yes, A Municipal Road Katada-Goza Line, 3870, 0.3-0.7, 1862, Both Sides, Yes, A, B Municipal Road Atsuri Line, 287.5, 0.5-0.7, 0, Both Sides, Yes, A Total, 4908.4, 1922 Splash Guard Not Included Municipal Road Okuyama Line (Wagu), 598.7, 0.5-0.7, 111, Both Sides, No Okoji Branch Line, 118.3, 0.7, 0, Both Sides, No Municipal Road Higashiura-ta Line, 238, 0.7, 0, Both Sides, No Municipal Road Oishi Line, 265.8, 0.5-0.7, 70, Both Sides, No Municipal Road Yokomichi Line (North), Yokomichi Line (South), Koshika Line (North), 1819.5, 0.5-0.7, 186, Both Sides, No Municipal Road Nakada Line, 506.8, 0.5-0.7, 309, Both Sides, No Municipal Road Hiuchi-da Line 1, Hiuchi-da Line 2, 571.8, 0.5-0.7, 47, Both Sides, No Municipal Road Koshika-Goza Line 1, Arao Line 1, 298.7, 0.5-0.7, 94, Both Sides, No Municipal Road Koshika-Goza Line 2, Kozun-ne Line, 938, 0.5-0.7, 0, Both Sides, No Municipal Road Hiyori Line, 746.3, 0.5-0.7, 0, Both Sides, No Municipal Road Kuzaki Line, 487.7, 0.5-0.7, 0, Both Sides, No Total, 6589.6, 817 Specifications Attachment A B A B A B Grass Cutting Work, Mechanical Grass Cutting, Road Grass Cutting Work, Mowing, Shoulder-mounted, Splash Guard Included, Municipal Road Koshika Line (South), 751 m2, 1, 0, 0, 0 Road Grass Cutting Work, Collection, Collection Work, Municipal Road Koshika Line (South), 751 m2, 1, 0, 0, 0 Road Grass Cutting Work, Loading, Loading Work, Municipal Road Koshika Line (South), 751 m2, 1, 0, 0, 0 Grass Cutting Work, Mechanical Grass Cutting, Road Grass Cutting Work, Mowing, Shoulder-mounted, Splash Guard Included, Municipal Road Katada-Goza Line, 3,870 m2, 1, 1, 0, 0 Road Grass Cutting Work, Collection, Collection Work, Municipal Road Katada-Goza Line, 3,870 m2, 1, 1, 0, 0 Road Grass Cutting Work, Loading, Loading Work, Municipal Road Katada-Goza Line, 3,870 m2, 1, 1, 0, 0 Grass Cutting Work, Mechanical Grass Cutting, Road Grass Cutting Work, Mowing, Shoulder-mounted, Splash Guard Included, Municipal Road Atsuri Line, 288 m2, 1, 0, 0, 0 Road Grass Cutting Work, Collection, Collection Work, Municipal Road Atsuri Line, 288 m2, 1, 0, 0, 0 Road Grass Cutting Work, Loading, Loading Work, Municipal Road Atsuri Line, 288 m2, 1, 0, 0, 0 Total Traffic Control Personnel Specification 1 Traffic Control Personnel Calculation Sheet Work Type, Type, Sub-type, Replacement Personnel, Calculated Personnel, Remarks Specification 2, Quantity, Unit, Daily Work Volume, Number of Work Days, Assigned Personnel A=654.7m2 (Mechanical Grass Cutting) Municipal Road Katada-Goza Line (Guard Personnel) Splash Guard Included Cutting Width: 0.3-0.7m Both Sides Mowing A=3870m2 (Mechanical Grass Cutting) L=1862m (Curb Grass Cutting) A=654.7m2 (Mechanical Grass Cutting) Municipal Road Okuyama Line (Wagu) Splash Guard Not Included Cutting Width: 0.5-0.7m Both Sides Mowing A=598.7m2 (Mechanical Grass Cutting) L=111m (Curb Grass Cutting) A=654.7m2 (Mechanical Grass Cutting) Okoji Branch Line Splash Guard Not Included Cutting Width: 0.7m Both Sides Mowing A=118.3m2 (Mechanical Grass Cutting) L=0m (Curb Grass Cutting) A=654.7m2 (Mechanical Grass Cutting) Municipal Road Higashiura-ta Line Splash Guard Not Included Cutting Width: 0.7m Both Sides Mowing A=238m2 (Mechanical Grass Cutting) L=0m (Curb Grass Cutting) A=654.7m2...