Municipal Road Ekimotocho-Shimoishii Line (Ekimotocho Overpass Bridge No. 2) Bridge Repair Survey and Design Services Contract

Municipal Road Ekimotocho-Shimoishii Line (Ekimotocho Overpass Bridge No. 2) Bridge Repair Survey and Design Services Contract Date: July 31, Reiwa 8 (2026) 1. Contract Number 3. Place of Performance 4. Deadline for Performance 5. Estimated Price 6. Matters concerning the setting of minimum bid price, etc. 7. Payment Terms 8. Payment Method 10. Period of Liability for Defects 1. Announcement Period and Method 2. Period and Place for Obtaining Design Documents 3. Period for Inquiries regarding Design Documents, etc. Monday, August 17, Reiwa 8 (2026) Regarding the Implementation of Public Invitation for Bids (Consulting Services, etc.) (Announcement) From 4:00 PM until bid opening March 31, Reiwa 9 (2027) Municipal Road Ekimotocho-Shimoishii Line (Ekimotocho Overpass Bridge No. 2) Bridge Repair Survey and Design Services Contract 9. Bid Bond and Contract Deposit 11. Scope of Work Publicly announced after award decision Minimum bid price setting project Payment after completion 2 years Email address: douroyobou@city.okayama.jp From the date of announcement until bid opening, it will be posted on the bid and contract homepage, so please download and obtain it. II. Matters concerning bid procedures 4. Masao Omori Service Name ① Advance Payment: Yes ② Partial Payment: No Ekimotocho, Kita Ward, Okayama City 7. Place for Posting Answers to Design Documents, etc. Place for Submitting Inquiries regarding Design Documents, etc. It will be posted on the bid and contract homepage under "Consulting (Contract Division Ordered) -> Bid Information [Consulting] -> List of General Competitive Bids". Wednesday, August 19, Reiwa 8 (2026) Road Maintenance Division, Road Department, Urban Development Bureau In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act Enforcement Regulations (Showa 22, Cabinet Order No. 16) (hereinafter referred to as "the Regulations"), the following is announced. 5. Mayor of Okayama City 2026023911-10 I. Matters concerning the bid 2. Method for Inquiries regarding Design Documents, etc. "Common Matters for Public Invitation for Bids for Consulting Services, etc." (hereinafter referred to as "Common Matters") As per Article 13 Ekimotocho Overpass Bridge No. 2 (Municipal Road Ekimotocho-Shimoishii Line) Bridge length: 104.5m Width: 22.2m Preparation/Design plan: 1 set Reinforcement design (superstructure): 1 bridge Repair design (substructure): 2 piers Steel bridge painting design: 1 bridge Bridge deck waterproofing design: 1 bridge ① If a person who has become the subject of confirmation of eligibility for this bid falls under Article 14 (4) or (5) of the Common Matters, they shall be disqualified. Until 4:00 PM Inquiries will only be accepted via email. * Please clearly state your name and contact phone number in the email body. Note that there may be differences in the time required for transmission due to the performance of the computer used and the connection status of the communication lines, so please make inquiries with sufficient time. Also, please use a clear subject line for your email, such as "Bid Inquiry (XXX Service Contract)". From the date of announcement until bid opening, it will be posted on the bid and contract homepage. 12. Other ② This service is eligible for assignment of claims through the use of electronic record claims. However, only PO Finance is eligible for electronic record claims. If you wish to use this service, the successful bidder of this bid must submit the "Electronic Record Claim Usage Application Form" (posted on the Okayama City website, "Bid and Contract Page" -> "Consulting (Contract Division Ordered)" -> "Bid Information [Consulting]" -> "Forms [Consulting]") to the Contract Division in person within 7 days from the date of award decision to contract conclusion (principle of 7 days) and obtain approval from the city. If the city approves the use, the contractor of this bid will not be able to claim the advance payment related to I-7(1) regardless of whether electronic record claims are used. 9. Bid Acceptance Period 10. Bid Opening Date and Time and Place 1. Eligibility for Bidding Common Matters 2. Main Industry Classification 5. In-city/Out-of-city Contractor Classification 8. Other Conditions (A certified construction manager (conventional lines) by the Japan Railway Facility Association, who has passed the JR West practical examination (conventional lines) and completed and passed the special information training at JR West Okayama Branch, and can be confirmed to be employed at the time of bid opening specified in the announcement.) 7. Qualifications of Proposed Personnel, etc. 8:00 AM 9:09 AM From 4:00 PM Tuesday, August 25, Reiwa 8 (2026) * If re-bidding is performed, bids will be accepted until 3:00 PM on the day of the first bid opening, and bidding will commence at the same time. Therefore, bidders should check for the presence of re-bids on the "Bid Status List" of the electronic bidding system ("Procurement Organization: Okayama City -> Construction, Consulting, etc. -> Electronic Bidding System -> Bid Status List") after the bid opening date specified in II-10. For those who submitted written bids, notification will be sent via FAX, etc. As per Common Matters Articles 3 and 5 * Please bid after confirming the answers to the design documents. * Please note that the electronic bidding system is available from 8:00 AM to 9:00 PM. 11. Method of Submitting Eligibility Confirmation Application Documents As a result of the bid opening, those who have become the subject of confirmation of eligibility according to Common Matters Article 4(7) must submit the eligibility confirmation application documents and attached documents (hereinafter referred to as "Application Documents, etc.") either by the method of the electronic bidding system specified in Common Matters Article 8(2) or by bringing them to the Contract Division, and undergo confirmation of eligibility. Furthermore, the submission method for those requested to submit Application Documents, etc. according to Common Matters Article 8(8) is limited to bringing them to the Contract Division. However, this does not apply if the person subject to confirmation is found to fall under any of Common Matters Article 7 or Article 14(4) or (5) before submitting the Application Documents, etc. * No other methods will be accepted. Please note that no content verification of the application documents will be performed at the counter. (1) General Competitive Bidding Eligibility Confirmation Application Form (Form No. 1) (2) Statement of Suspension of Designation, etc. (Form No. 2) 12 Okayama City Hall (Main Building), 5th Floor, Bid Room As chief engineer and review engineer, assign a qualified engineer in the Steel Structures and Concrete Division as stipulated in the Consulting Engineer Registration Regulations, who can be confirmed to have been continuously employed for 3 months or more at the time of bid opening specified in the announcement. Track Record Must have a track record of contracting for bridge repair design services for overpasses ordered by national or local governments as the prime contractor, completed on or after April 1, 2011 (However, this is limited to track records registered in the Survey and Design Service Record Information System (TECRIS) operated by the Japan Construction Information Center Foundation). In-city contractors, contractors treated as in-city, quasi-in-city contractors, or out-of-city contractors III. Qualifications required for bidders "Civil Engineering Consulting Services" 6. "Steel Structures and Concrete" 4. Divisions requiring registration with the Ministry of Land, Infrastructure, Transport and Tourism Okayama City Registered Divisions (Sub-classification) 3. "Steel Structures and Concrete" As per Common Matters Article 1 13. Deadline for Submission of Eligibility Confirmation Application Documents (Excluding city holidays as defined by the Okayama City Holiday Ordinance (hereinafter referred to as "Holidays")) (4) Documents confirming the track record specified in the announcement (Copy of confirmation of registration at the time of service completion from the Survey and Design Service Record Information System (TECRIS) operated by the Japan Construction Information Center Foundation (Copies of serviceカルテ receipt are not accepted.) and copies of other related documents confirming the track record.) (3) Copy of the cover page with the confirmation stamp from the Ministry of Land, Infrastructure, Transport and Tourism and the page showing the registered division of the Current Status Report (Form No. 16 related to Article 7 of the Consulting Engineer Registration Regulations). (6) Copies of documents proving the qualification requirements specified in III-8 and copies of social insurance documents confirming employment, etc. Thursday, August 27, Reiwa 8 (2026) 5:15 PM Eligibility Confirmation Application Documents Application forms, etc., should be prepared in advance so that they can be submitted promptly after the bid opening. (5) Proposed Personnel, etc. Statement (Form No. 6-5) and Attached Documents Thursday, August 20, Reiwa 8 (2026) to Monday, August 24, Reiwa 8 (2026) Until 4:00 PM 1 (1) (2) (3) (4) (5) Guides and Forms" -> "Electronic Bidding Guide Page" -> "Written Bidding for Electronic Bidding Cases"). Those who have changed to written bidding will not be allowed to change or revert to electronic bidding for the target services. In case ③, the bidder must fill out the "Written Bid Form" (posted on the "Bid and Contract Homepage" -> "Consulting (Contract Division Ordered)" -> "Bid Information [Consulting]" -> "Forms [Consulting]") and submit it in a sealed envelope to the Contract Division by the bid acceptance deadline, with the name of the contractor and the service name written on the front of the envelope (refer to "Written Bidding for Electronic Bidding Cases" on the "Bid and Contract Homepage" -> "Electronic Bidding" -> "Guides and Forms" -> "Electronic Bidding Guide Page"). As a result of the bid opening, if it is clear that the bidder's bid falls under any of Article 6(1) to (12) without needing to confirm eligibility based on the application documents, etc. (hereinafter referred to as "eligibility confirmation"), and if there are two or more such bidders, the order shall be determined by electronic lottery. The lottery method is as follows: