Industrial Instrument Inspection and Maintenance Work (Koyo/Akitsuki) (Part 2)

Public Notice General competitive bidding will be held as follows, and notice is hereby given in accordance with Article 16 of the Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation Contract Regulations (Reiwa 5 Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation Management Regulations No. 9). Bidders must comply with the "Common Matters for General Competitive Bidding (Pre-qualification Type) [Goods/Consignment Services]" (hereinafter referred to as "Common Matters"), in addition to the matters specified in this notice. October 30, Reiwa 8 By order of the Director of Hiroshima Waterworks Office, Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation, Yasushi Masuda 1. Details of Consignment (1) Name of Consignment Service: Industrial Instrument Inspection and Maintenance Work (Koyo/Akitsuki) (Part 2) (2) Content of Consignment Service: Inspection and maintenance of industrial instruments. Details are provided in the specifications. (3) Performance Period: From the date of contract conclusion until March 19, Reiwa 9 (4) Performance Location: 3-chome Koyo, Etajima City, Etajima Town, etc. (1 location) (5) Bidding Method: To be bid as a lump sum. (6) Bid Bond: Exempt (7) Contract Deposit: Exempt 2. Bidding Qualifications In addition to the requirements listed in Common Matters 2, all of the following requirements must be met. (1) Must be registered in the "Reiwa 7-9 Fiscal Years Goods/Consignment Services Competitive Bidding Qualification Register" of Hiroshima Prefecture with the following registrations: 52D Electrical Equipment Maintenance and Inspection, and 52N Monitoring and Control Equipment Maintenance and Inspection (2) Other: - Must be able to perform all or a significant portion of the work related to this procurement without subcontracting or outsourcing to a third party. - Must have a head office, branch office, or business office within Hiroshima Prefecture. - Must not have had a contract terminated due to breach of contract, etc., for "52D Electrical Equipment Maintenance and Inspection" or "52N Monitoring and Control Equipment Maintenance and Inspection" in a contract with the Enterprise Corporation or Hiroshima Prefecture, during the period from the day after the date of announcement of this procurement to the bid opening date. 3. Bidding Schedule, Procedures, etc. Period/Date: Location/Method, etc. (1) Specifications and Drawings (hereinafter referred to as "Specifications, etc.") Distribution and Browsing Period: From October 30, Reiwa 8, to November 19, Reiwa 8 (excluding holidays), from 9:00 AM to 4:30 PM. Obtain, browse, or download from the Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation website at the Hiroshima Waterworks Office. (2) Application for Bidding Qualification Confirmation and Required Documents for Bidding Qualification Requirements (hereinafter referred to as "Application for Bidding Qualification Confirmation, etc.") Submission Deadline: November 10, Reiwa 8, 4:30 PM Submission Location: Hiroshima Waterworks Office, Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation Submission Method: By hand, mail, etc. (Mail or by mail service provided by a general mail carrier or specific mail carrier as defined in Article 2, Paragraph 6 or Paragraph 9 of the Act on the Delivery of Correspondence by Private Business Operators (Act No. 99 of 2002). The same applies hereinafter.) or by email. (3) Pledge Submission Deadline: Same as above. Same as above. (4) Bidding Qualification Confirmation Result Notification Deadline: November 12, Reiwa 8 (5) Deadline for Submission of Questions Regarding Specifications, etc.: November 12, Reiwa 8, 4:30 PM Submission Location: Same as (2). Submission Method: By hand or by email. (6) Question Response Deadline: November 16, Reiwa 8 Responses will be posted on the Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation website. (7) Bidding/Bid Opening: November 20, Reiwa 8, 10:00 AM Bidding/Bid Opening Location: Conference Room, Hiroshima Waterworks Office, Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation Submission Method: By hand. 4. Documents to Submit for Bidding Qualification Confirmation Application Those wishing to participate in this bid must submit the Application for Bidding Qualification Confirmation, etc., and the Pledge. Additionally, if handling confidential information related to the work in electronic format, submit the "Declaration Regarding Storage of Confidential Data, etc." (1) Application for Bidding Qualification Confirmation (2) Pledge (3) Declaration Regarding Storage of Confidential Data, etc. 5. Documents to Submit for Bidding Those wishing to participate in this bid must submit a bid form. If an agent is bidding, a letter of proxy must be submitted prior to bidding. (1) Bid Form (2) Letter of Proxy 6. Other Conditions: None 7. Inquiries: 〒736-0089 2970 Hataga, Aki-ku, Hiroshima City General Affairs Division, Hiroshima Waterworks Office, Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation Phone: (050) 3785-3200 Fax: (082) 827-1217 Email: hs-somu@union.hiroshima-water.lg.jp 8. Attached Documents: (1) Form for Application for Bidding Qualification Confirmation (2) Form for Pledge (3) Form for Bid Form (4) Form for Letter of Proxy (5) Form for Draft Contract (6) Specifications, etc. (7) Form for Questions Regarding Specifications, etc. (8) Declaration Regarding Storage of Confidential Data, etc. Common Matters for General Competitive Bidding (Pre-qualification Type) [Goods/Consignment Services] 1. Bidding Method, etc. (1) The bid form must use the format specified by the Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation (hereinafter referred to as the "Enterprise Corporation"), and must include the bid amount and other necessary information, and be signed and sealed by the person authorized to bid. (2) When determining the successful bidder, the bid price will be the amount written on the bid form, plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of their estimated contract desired amount on the bid form, regardless of whether they are a taxable or tax-exempt business operator for consumption tax. (3) For bids where bid forms are submitted within the bidding period and bid opening is conducted on the bid opening date (hereinafter referred to as "period bidding"), submit the bid form by the deadline specified in the notice by hand or mail, etc. (Mail or by mail service provided by a general mail carrier or specific mail carrier as defined in Article 2, Paragraph 6 or Paragraph 9 of the Act on the Delivery of Correspondence by Private Business Operators (Act No. 99 of 2002). The same applies hereinafter.) (must arrive by the deadline). (4) Submission of bid forms by mail is limited to registered mail, express registered mail, and services provided by general or specific mail carriers that are equivalent thereto. (5) For period bidding, the bid form must be placed in a standard envelope and sealed. The name of the goods/consignment service, bid opening date and time, indication that the bid form is enclosed, and the trade name or name must be written on the surface of the envelope. Refer to the envelope example for sealing and writing methods. (6) No alteration, exchange, or withdrawal of submitted bid forms will be permitted. (7) The following cases will result in the bid being deemed invalid: a. Bids submitted by those who do not possess the necessary qualifications for participation in bidding as specified in the notice. b. Bids that are expressions of intent by persons with limited capacity to act that can be revoked. c. Bids that violate the conditions for bidding set by the contracting officer. d. Bids submitted by a bidder who has submitted two or more bids. e. Bids submitted by a person acting as an agent for another person or as an agent for two or more persons. f. Bids submitted by bidders who have colluded, or other cases where fraudulent acts have occurred during bidding. g. Bids submitted without the prescribed bid bond amount. h. Bids lacking the signature and seal, or bids where necessary information cannot be confirmed. i. In the case of a second round of bidding, if that bid is the first one. j. Bids that violate the precautions for bidding. (8) Participants in this bidding must submit a pledge stating that they have not engaged in any acts that violate laws and regulations, etc. (9) If handling confidential information related to the work in electronic format, submit the "Declaration Regarding Storage of Confidential Data, etc." 2. Bidding Qualifications Those wishing to participate in this bid (hereinafter referred to as "bidding applicants") must meet all of the following requirements: (1) Not falling under any of the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Showa 22, Cabinet Order No. 16; hereinafter referred to as "Enforcement Order"). (2) Not having been subject to designation exclusion by the Enterprise Corporation or Hiroshima Prefecture on any day from the date of announcement to the bid opening date. (3) For consignment/service work, not being subject to measures prohibiting participation in other bids as stipulated in Article 11 of the "Procedures for Low Bid Price Investigation System for Consignment/Service Work" (established February 1, Reiwa 5) on any day from the date of announcement to the bid opening date. 3. Application for Bidding Qualification Confirmation, etc. (1) The costs required for preparing the Application for Bidding Qualification Confirmation and required documents for bidding qualification requirements (hereinafter referred to as "Application for Bidding Qualification Confirmation, etc.") shall be borne by the bidding applicant. (2) Bidding applicants who submit false information in the Application for Bidding Qualification Confirmation, etc., may be subject to designation exclusion measures. (3) The Application for Bidding Qualification Confirmation, etc., must be submitted by the deadline specified in Item 3 of the individual matters, by hand, mail, etc., or by email. Submission by mail shall be in accordance with 1.(4). (4) Bidding applicants must respond to requests for explanation regarding the Application for Bidding Qualification Confirmation, etc., from the contracting officer at their own expense. 4. Specifications, etc. If there are any questions regarding the specifications and drawings (hereinafter referred to as "Specifications, etc."), use the form for "Questions Regarding Specifications, etc." in Item 8 and submit by hand or email by the deadline specified in Item 3. 5. Bid Execution (Except for Period Bidding) (1) If an agent is bidding, a document proving the agency authority (hereinafter referred to as "Letter of Proxy") must be submitted prior to bidding. However, this does not apply if a Letter of Proxy with a validity period is submitted in advance and the validity period includes the bidding period. (2) Withdrawal of a bid during bid execution must be made by submitting a bid withdrawal notice or a bid form indicating such to the bid executor directly. (3) During bid execution, entry and exit from the bid room are prohibited, except when deemed necessary by the bid executor. (4) During bid execution, private conversations, outbursts, etc., by bidders are prohibited. (5) Only those necessary for bidding shall enter the bid room. 6. Second Round of Bidding (1) If there is no successful bidder, a second round of bidding will be held. However, those who submitted an invalid bid cannot participate in the second round of bidding. (2) The second round of bidding shall not exceed 5 times. 7. Method of Determining the Successful Bidder (1) The successful bidder shall be the one who submitted the lowest price (highest price in case of sale) within the limit of the estimated price determined according to the provisions of Article 19 of the Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation Contract Regulations. (2) If there are two or more bidders who submitted the same lowest price at the bid opening, the successful bidder shall be determined by lottery on the spot in accordance with the provisions of Article 167-9 of the Enforcement Order. If any of these bidders do not draw the lottery (including those not present at the bid opening), a staff member not involved in the bidding procedures shall draw the lottery on their behalf. 8. Contract Conclusion (1) The successful bidder must sign and seal the contract document delivered by the contracting officer and submit it to the contracting officer within 5 days (excluding holidays of the Enterprise Corporation as defined in Article 2, Paragraph 1 of the Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation Holiday Designation Regulations (Reiwa 4 Hiroshima Prefecture Waterworks Wide Area Union Enterprise Corporation Regulations No. 4)) from the date of receiving the successful bidder notification. However, this does not apply in cases of unavoidable circumstances. (2) Two copies of the contract shall be prepared, and each party shall retain one copy. 9. Language and Currency Used in Contract Procedures: Japanese language and Japanese currency. 10. Negotiation in Contract Procedures: None. 11. Other: (1) Submitted documents will not be returned. (2) If the contracting officer determines that fair execution of bidding is impossible due to natural disasters, other force majeure events, or other unavoidable reasons after the bid announcement, the bidding schedule may be changed or the bidding may be canceled. [Envelope Writing Example (for Bid Form)] Front Back Name: XX Work Bid Opening Date: Reiwa X Year X Month X Day X Hour X Minute XX Co., Ltd. Bid Form Enclosed Seal Seal Seal Separate Form: Declaration Regarding Storage of Confidential Data, etc. Date (Address) (Name or Corporate Name, etc.) Regarding the work "Hiroshima Water Supply Project Industrial Instrument Inspection and Maintenance Work (Koyo/Akitsuki) (Part 2)" announced on October 30, Reiwa 8, we hereby declare that the storage of confidential data, etc., will be handled as follows. 1. Confidentiality Classification of Electronic Data (Confidentiality 3A is not allowed for cloud use) □ Confidentiality 3A (Equivalent to Top Secret Documents) □ Confidentiality 3B (Personal Information, etc.) □ Confidentiality 3C (Non-public Information, etc.) □ Confidentiality 2 (Administrative Information, etc.) □ Confidentiality 1 (Public Information) 2. Name of Media, etc. to be used for storing confidential data (Example: USB memory, internal PC storage, external hard disk) 3. Physical location of recording media, etc. where confidential data is stored (Example: USA, system management log information storage) □ Within Japan only □ Outside Japan (entirely or partially) (Country Name) (Outline of confidential data to be stored outside Japan) 4. Intention to use cloud services such as online storage for utilization and storage of confidential data. *If there are multiple intended contract parties, please list them per service. □ Yes a. Service Name □ No 5. Information on third-party certification of intended online storage or cloud services. *To be filled in only if 4 is "Yes." *If there are multiple intended contract parties, please list them per service. □ Yes □ ISMAP Registered □ ISO/IEC 27017 □ ISO/IEC 27018 □ ISMS (ISO/IEC 27001) □ Other (SOC2 Report) □ Attached Document: Cloud Service Compliance Confirmation □ No 6. Data storage location (region) of intended cloud services. *To be filled in only if 4 is "Yes." □ Within Japan only (City of location):) Example: Tokyo, Osaka, Kitakyushu, Okinawa, etc. □ Outside Japan (Country Name: ) When planning to store outside Japan, select after evaluating legal risks. 7. Governing Law / Jurisdiction. *To be filled in only if 4 is "Yes." □ Japanese Law only □ Other () 8. Security Measures. *To be filled in only if 4 is "Yes." □ Encryption implemented (Confidentiality 3C or higher is mandatory) □ Encryption key managed by the contractor □ Multi-factor authentication used 9. Data processing after use completion. *To be filled in only if 4 is "Yes." □ Complete erasure of information □ Irreversible by deletion of encryption key 10. Intention to use generative AI. *Please answer whether you intend to use generative AI or services utilizing generative AI for handling confidential data in this work. If "Yes," please describe items a and b. □ Yes a. Intended Service Name b. Specific details of work and tasks for which generative AI will be used. □ No 11. Subcontracting, etc. *If you intend to subcontract all or part of the handling of confidential data for the work to be commissioned this time, please answer "Yes" (including cases of subcontracting in multiple stages and subcontracting to subsidiaries. Subsidiaries refer to subsidiaries as defined in Article 2, Paragraph 1, Item 3 of the Companies Act (Heisei 17 Act No. 86)).