Purchase and Installation of Conference Tables and 21 Other Items (PDF: 322KB)

Purchase and Installation of Conference Tables and 21 Other Items (PDF: 322KB) Publicly invited to general competitive bidding as follows. 1. Matters concerning competitive bidding (a) (b) (c) (d) 2. Competitive Bidding Qualifications (a) (b) 3. Confirmation of Competitive Bidding Qualifications, etc. (1) Subject Matter: As per public notice documents. (2) Procurement Content: As per public notice documents. (3) Performance Period: From October 19, Reiwa 8 to the date of contract conclusion. (4) Performance Location: As per public notice documents. Expenditure Authorization Officer: Kitahara Masahiro Delivery via Electronic Procurement System. For download methods (even for those who wish to use paper bidding, documents can be downloaded from the Electronic Procurement System), please refer to the Hokkaido Development Bureau website below. Also, for questions regarding public notice documents, answers will be provided using the download function, so please be sure to check "Send notification email" when downloading. https://www.hkd.mlit.go.jp/ky/ki/kaikei/ud49g70000006ao7-att/slo5pa000000snxv.pdf If it is difficult to receive documents via the Electronic Procurement System due to unavoidable circumstances, please contact us. Contact information is listed in the separate table. This is a project subject to electronic procurement system for submission of competitive bidding qualification confirmation applications and competitive bidding qualification confirmation documents (hereinafter referred to as "Application Documents, etc."), bidding, and contract. Please note the following when participating in the bidding. BID ANNOUNCEMENT Purchase and Installation of Conference Tables and 21 Other Items (Electronic Bidding/Electronic Contract Target Project) From February 12, Reiwa 9 If there are changes to the articles of incorporation, officers, etc., due to decisions made by the Director of the Wakkanai Development and Construction Department, submit a change notification for the competitive bidding qualification application (Form 4). (4) During the period from the submission deadline of the application documents to the opening of bids, the applicant must not be subject to a suspension of bidding based on "Measures for Suspension of Bidding, etc., related to Hokkaido Development Bureau Goods Contracts" (Notice No. 611 of December 18, Heisei 13) or the "Hokkaido Development Bureau Construction Contract Suspension Measures Manual" (Notice No. 1 of April 1, Showa 60). (5) The applicant must not be a person whose management is substantially controlled by a gangster or a person equivalent to such, as requested for exclusion from National Land Infrastructure, Transport and Tourism Ministry public works projects by the police authorities, and must not be in such a state. (6) The applicant must have directly downloaded the public notice documents from the Electronic Procurement System or received the public notice documents from the ordering entity. If it is difficult to use the Electronic Procurement System and the applicant (hereinafter referred to as "Expenditure Authorization Officer") submits a "Paper Bidding Method Participation Request" (Form 1) to the ordering entity, participation by paper bidding method is possible. Submit this together with the application documents in 3. Hereinafter, in this announcement, all descriptions related to paper bidding method assume the submission of a paper bidding method participation request to the ordering entity. (1) The applicant must not fall under the provisions of Article 70 and Article 71 of the Public Finance Act (Showa 22 Imperial Ordinance No. 165; hereinafter referred to as "YOKETSUREI"). (2) The applicant must have competitive bidding qualifications in the Hokkaido region as specified in the separate table, under the Ministry of Land, Infrastructure, Transport and Tourism competitive bidding qualifications (unified for all ministries). (3) The applicant must not be a person for whom a commencement of rehabilitation proceedings has been filed under the Corporate Rehabilitation Act (Heisei 14 Act No. 154) or for whom commencement of reconstruction proceedings has been filed under the Civil Reconstruction Act (Heisei 11 Act No. 225). Furthermore, if the applicant has received a decision to commence rehabilitation proceedings or reconstruction proceedings, they must submit the following documents: Copy of Decision to Commence Rehabilitation Proceedings or Decision to Commence Reconstruction Proceedings. The Electronic Procurement System can be used from the following website. Procurement Portal https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101 Partial changes to the paper bidding method after procedures using the Electronic Procurement System are generally not permitted. However, exceptions may be granted if there are unavoidable circumstances on the bidder's side and the ordering entity deems that it will not affect the entire bidding process. (5) Electronic Bidding/Electronic Contract (a) Delivery Period: As specified in the separate table. (b) Place and Method: As specified in the separate table. (7) The applicant must possess qualifications determined by the ordering entity based on the provisions of Article 73 of YOKETSUREI. If the ordering entity sets qualifications necessary for this procurement, they will be specified in the separate table. (1) Applicants wishing to participate in this bidding must submit the following documents along with the "Competitive Bidding Qualification Confirmation Application" (Form 2) to prove they possess the competitive bidding qualifications listed in 2, and must receive confirmation from the ordering entity regarding the existence of competitive bidding qualifications. (a) (b) (c) (d) (e) (f) (g) (h) (2) Submission of Application Documents, etc. (a) Submission Period: As specified in the separate table. The applicant submitting the application documents must respond to requests for explanation or consultation from the ordering entity during the period up to the bidding date. (1) If there are any questions regarding these public notice documents, they must be submitted by email, and the content of the questions must be included in the body of the email. The submission period, etc., is specified in the separate table. (2) The reply to the questions will be delivered via the document download function of the Electronic Procurement System. For those who received the public notice documents by means other than the Electronic Procurement System, they will be delivered by other means. (1) The method of filling out and the deadline for submitting bid forms via the Electronic Procurement System or paper bidding (mail, etc.) are specified in the separate table. (2) Bid Submission Location: (4) Regarding Procurement Items: If you wish to participate with specifications different from those described in the specifications, submit a "Confirmation of Equivalent Product" (Form 4) and receive confirmation. Delivery of products with non-conforming specifications that have not been confirmed will not be permitted. The submission method is specified in the separate table. (5) Other Expenses incurred in preparing and submitting application documents and in bidding shall be borne by the submitter. Submitted application documents will not be returned. The ordering entity will not use the submitted application documents for any purpose other than confirming competitive bidding qualifications without the submitter's permission. Replacement or resubmission of application documents after the deadline is not permitted. (3) The confirmation result of competitive bidding qualifications will be notified via the Electronic Procurement System. For those participating in paper bidding, notification will be sent in writing. The notification date is specified in the separate table. Copy of Qualification Examination Result Notification (2)(2) Applicants who are currently applying for qualification must attach a copy of the qualification application form. If a copy of the qualification examination result notification is not submitted by the time of bid opening, the bid submitted by such person will be invalidated. Documents certifying 2(7). Furthermore, if omitting the seal on the bid form, write "Seal Omission" in red on the outer envelope and write the "Responsible Person" and "Contact Person" names and contact information in the margin of the bid form. Submit via the Electronic Procurement System. However, in the case of paper bidding, submit by mail, etc. (submission by email is not permitted). In this case, place the bid form in an envelope, seal it, and write the trade name or company name (for individuals, the name), the bid subject matter, and the bid opening date in red on the outer envelope. (2) Submission of Application Documents, etc. (a) File format: The application document files shall be in one of the formats specified in the separate table, and the total file capacity shall be within 50MB. Also, do not use functions that are lost when saving the file during creation. (b) If there are multiple files, compress them into one file, and the compression format shall be limited to one of the formats specified in the separate table. Do not use self-extracting format. (c) Always update your virus check software to the latest data (update) and perform a virus check before submission. If complete virus removal cannot be performed, submit in writing by hand or mail, etc. If the total capacity of attached files exceeds 50MB when submitting application documents via the Electronic Procurement System, submit the entire set of necessary documents by hand or mail, etc., to the location specified in the separate table. Split submission with the Electronic Procurement System is not permitted. When submitting by hand or mail, etc., send a written document (free format) using the Electronic Procurement System that includes the following information: (a) Indication of submission by hand or mail, etc. (b) List of documents to be submitted by hand or mail, etc. (c) Number of documents to be submitted by hand or mail, etc. Submit application documents, etc., via the Electronic Procurement System. However, if submitting a "Paper Bidding Method Participation Request" (Form 1) to the ordering entity along with the application documents, submit by hand, mail, etc. (registered mail or mail delivery by a general mail carrier or specific mail carrier as defined in Article 2, Paragraph 6 or Paragraph 9 of the Act on Delivery of Mails by Private Business Operators (Heisei 14 Act No. 99), respectively (for mail delivery, only those with delivery records). Or by email to the location specified in the separate table. Email submission is permitted only if the requirements for omitting the seal are met. If using the Electronic Procurement System, submit to the URL in 1(5)(e). For paper bidding method, submit to the location specified in the separate table. (3) Bid Submission Method (4) Invalid Bids, etc. Bids that fall under Article 6 of the "Hokkaido Development Bureau Competitive Contract Bidding Rules" will be invalidated. Furthermore, if any of the following apply, the bid will generally be invalidated, and measures such as suspension of bidding based on "Measures for Suspension of Bidding, etc., related to Hokkaido Development Bureau Goods Contracts" or postponement or cancellation of bidding based on Article 5 of the "Hokkaido Development Bureau Competitive Contract Bidding Rules" may be taken. If a bid that is invalidated is awarded to a bidder, the award decision will be revoked. Bids submitted by those who have not received the public notice documents, those who obtained them from others, or those who passed them to other bidders. (5) Cancellation of Bidding Procedures, etc. If it is determined that fair execution of the bid is not possible, the bidder may be prevented from participating in the bid, or the bid may be postponed or canceled. (6) Notes on Bidding Bids that do not fall under 5(4) will be treated as valid bids, and claims of invalidity due to errors in bid amounts or calculation mistakes will not be accepted. Furthermore, if the bidder withdraws from the contract after the award decision, they may be subject to suspension of bidding, etc. (1) Bid Opening Date and Time: As specified in the separate table. Bids submitted with false information in the application documents. (5) The number of bidding rounds shall generally be limited to two. If a winning bidder is not decided within the said number of bidding rounds, the procedure will generally not transition to a discretionary contract based on the provisions of Article 99-2 of YOKETSUREI. (1) The winning bid will be determined by the lowest price bidding method. The bidder who submits the lowest valid bid within the limit of the estimated price prepared based on the provisions of Article 79 of YOKETSUREI will be the winning bidder. However, if it is determined that the content of the contract cannot be performed satisfactorily by the bidder who is to be the winning bidder due to the bid price, or if it is determined to be significantly inappropriate because concluding a contract with that person would disrupt the order of fair trade, the bidder who submitted the lowest bid within the limit of the estimated price may be chosen as the winning bidder. (2) If a bid below the investigation standard price set by Article 85 of YOKETSUREI is submitted, the bid will be "held," and an investigation such as hearing of circumstances under Article 86 of YOKETSUREI will be conducted. (2) Bid Opening Location: As specified in the separate table. (3) Bidders participating in paper bidding or their agents must be present at the bid opening. If the bidder or their agent is not present at the bid opening, the bid opening will be conducted with the presence of staff unrelated to the bidding. (4) If the first bid is unsuccessful, a re-bid will be conducted. For bidders using the Electronic Procurement System, a re-bid notification will be sent approximately 30 minutes after the bid opening, so please wait by your computer. If the bid opening process takes time and exceeds the scheduled time, the ordering entity will contact you. For paper bidding (mail, etc.), if you are not present at the first bid opening, you will be deemed to have withdrawn and will not participate in the re-bid. (1) Bidders must carefully read the Hokkaido Development Bureau Competitive Contract Bidding Rules and the Electronic Procurement System Operation Standards. If a bidder submits documents via the Electronic Procurement System, a notification and receipt will be issued to the sender, so please be sure to check it. Failure to do so may result in disadvantages such as being unable to participate in subsequent bidding procedures, so please be aware of this. In case of system failure or other emergencies, such as when the deadline for submitting application documents or bid forms is imminent, please contact the inquiry contact person in 1(5)(a)(b) above. URL https://www.p-portal.go.jp/pps-web-biz/UZA02/OZA0201 TEL 0570-000-683 In case of problems with electronic certification, etc., please contact each certification authority. Procurement Portal URL https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101 The system operates 24 hours a day, 365 days a year. If the system needs to be temporarily suspended during operating hours, it will be announced in the "Announcements" section of the Procurement Portal. For system operations, please refer to the "Operation Manual" published on the Procurement Portal. Inquiries regarding system operation and connection confirmation, etc. Procurement Portal / Electronic Procurement System Help Desk (2) Language and Currency Used in Bidding and Contract Procedures: Japanese and Japanese Yen (3) Bid Bond and Contract Deposit: Exempt (4) Requirement for Contract Creation: Required (to be created according to the attached draft contract) When conducting electronic contracts using the Electronic Procurement System, the contract must be created in accordance with the procedures specified by the Electronic Procurement System. If paper contract is desired, create a "Paper Contract Method Request" (Form 3) and submit it along with the competitive bidding qualification confirmation application in 3(1). (5) Regarding the Electronic Procurement System The hearing and other investigations will be applied to projects for which an investigation standard price is set. Bids from those who do not cooperate with the investigation will be invalidated, and they will generally be subject to suspension of bidding, etc. (3) If there are two or more bids with the same winning bid price, the winning bidder will be determined by electronic lottery.