23-meter class patrol boat periodic maintenance and repair (2026-008)

Authorized Officer for Expenditure Commander of the 6th Regional Coast Guard Headquarters Hiroyuki Ikegami 1. Matters for tender (1) Contract Name: 23-meter class patrol boat periodic maintenance and repair (2026-008) (2) Contract Contents: As per specifications (3) Delivery (Performance) Deadline (4) Delivery (Performance) Location: Receiving shipyard (5) Tender Method 2. Qualifications required for competition participants (2) Not falling under the provisions of Article 71 of the Budget, Settlement, and Accounting Order. (5) Limited to those who have passed the technical review conducted by this regional headquarters or have applied for and passed the technical review. 3. Location for showing contract terms, and contact for contract and tender inquiries: 3-10-17 Ujinakaigan, Minami-ku, Hiroshima City, Hiroshima Prefecture 6th Regional Coast Guard Headquarters, Finance and Supply Department, Accounting Division, Tender Review Section Phone: (082) 251-5111 ext. 2223, 2224, 2225 4. Deadline and method for submitting certificates, etc. (1) Submission Deadline (2) Submission Method: Via the Electronic Procurement System. For those participating in the paper tender method, submit to the location specified in 3. above. (3) Documents to be submitted: ① Electronic Procurement System Confirmation Letter, Copy of Qualification Decision Notice ② Paper Tender: Application for Participation in Paper Tender, Paper Tender Registration Survey Sheet, Copy of Qualification Decision Notice ③ Common items for Electronic Procurement System and Paper Tender 5. Date, time, and place of tender (1) Tender document submission method: Via the Electronic Procurement System. For those participating in the paper tender method, submit to the location specified in 3. above. (2) Tender document submission deadline (3) Date, time, and place of bid opening: 6th Regional Coast Guard Headquarters, Tender Room (6th Floor) 6. Tender security and contract security: Exempt. 7. Invalid tenders. 8. Method of determining the successful bidder: (1) In accordance with the "6th Regional Coast Guard Headquarters Tender and Estimate Guidelines". 9. Requirement for contract creation: Required (However, may be omitted if the contract amount is less than 2.5 million yen). 10. Contact for inquiries regarding specifications: 6th Regional Coast Guard Headquarters, Ship Technology Department, Management Division Phone: (082) 251-5111 ext. 2313 Announcement (3) For the Reiwa 7, 8, and 9 fiscal years, Ministry of Land, Infrastructure, Transport and Tourism General Competitive (Designated Competitive) Participation Qualifications (All-Ministry Unified Qualifications), applicants must be ranked in one of the categories corresponding to the "Contract Type" below and wish to participate in the "Chugoku Region or Shikoku Region" for the "Competition Participation Region". Also, applicants must not be under suspension of designation by this department. "Services (Ship Maintenance)" Category B or C "Chugoku Region or Shikoku Region" For this work, "Information Security Fulfillment System Related Documents", etc. must be submitted to the "Contact for inquiries regarding specifications" below by the deadline for submission of certificates, etc., and their consent must be obtained. January 12, Reiwa 9 We will conduct a general competitive tender as follows. This procurement is subject to the Electronic Procurement System (GEPS) for the submission of qualification confirmation certificates, etc. (hereinafter referred to as "Certificates, etc."), tender, and contract. Dated September 16, Reiwa 8 Use of Electronic Procurement System (GEPS) This procurement is subject to the Electronic Procurement System for the submission of application forms, etc., tender, and contract. The number of tender executions for this tender will be limited to two, in principle. If a successful bidder is not determined within the number of tender executions, the procedure will not, in principle, transition to a discretionary contract based on Article 99-2 of the Budget, Settlement, and Accounting Order. Furthermore, if it is difficult to use the Electronic Procurement System, paper tender and paper contract methods can be used by submitting an application for paper tender participation and an application for paper contract. For other details, refer to the tender explanation document. (1) Not falling under the provisions of Article 70 of the Budget, Settlement, and Accounting Order (hereinafter referred to as "Budget Order"). However, this does not apply to minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for contract conclusion. (4) Not a person who has been requested for exclusion from Ministry of Land, Infrastructure, Transport and Tourism public works, etc. by the police authorities as a contractor substantially controlled by violent group members or equivalent, and such condition continues. 4:00 PM, October 5, Reiwa 8 Announced. October 14, Reiwa 8 October 15, Reiwa 8 Tenders submitted by persons who do not meet the qualifications for competition participation indicated in this announcement, and tenders that violate the "6th Regional Coast Guard Headquarters Tender and Estimate Guidelines" or other conditions, will be invalid. (2) For the purpose of determining the successful bidder, the successful bid will be the amount indicated on the tender document plus an amount equivalent to 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders should write the amount equivalent to 100/110 of their estimated contract amount on their tender document, regardless of whether they are taxable or non-taxable businesses for consumption tax and local consumption tax. 11:00 AM 4:00 PM 1. Contract Officer, etc. Authorized Officer for Expenditure, Commander of the 6th Regional Coast Guard Headquarters, Hiroyuki Ikegami 2. Procurement Details (1) Contract Name: 23-meter class patrol boat periodic maintenance and repair (2026-008) (2) Contract Contents: As per specifications (3) (4) Delivery (Performance) Location: Receiving shipyard (5) Tender Method (3) Bidders shall estimate the contract amount, including all expenses required for the performance of this contract, in addition to the main unit price of the contract item. (5) After submitting the tender document, no appeal may be made to invalidate the tender document due to errors in the bid amount or calculation mistakes. 3. Qualifications for Competition Participants (1) (2) Not falling under the provisions of Article 71 of the Budget, Settlement, and Accounting Order. Also, not subject to suspension of designation by this headquarters during the suspension period. (3) (4) (5) Limited to those who have passed the technical review conducted by this regional headquarters or have applied for and passed the technical review. Contact for inquiries regarding qualification review: 〒734-8560 6th Regional Coast Guard Headquarters, Finance and Supply Department, Accounting Division, Tender Review Section 3-10-17 Ujinakaigan, Minami-ku, Hiroshima City, Hiroshima Prefecture Phone: (082) 251-5111 ext. 2223, 2224, 2225 4. Distribution of specifications Obtain at the location specified in 6.(3) by inquiry. (1) (2) Obtain directly at the location specified in 6.(3). 5. Application for tender participation (1) (2) The format for submission documents can be downloaded from the website of the 6th Regional Coast Guard Headquarters. Or, obtain at the location specified in 6.(1) below. ① For those participating in the tender via the Electronic Procurement System ② For those participating in the tender via paper ③ Common items for Electronic Procurement System and paper tender (3) Qualification review result notification 6. Location for showing contract terms and contact information, etc. (1) Location for showing contract terms: 〒734-8560 6th Regional Coast Guard Headquarters 3-10-17 Ujinakaigan, Minami-ku, Hiroshima City, Hiroshima Prefecture (2) Contact for contract and tender inquiries: 6th Regional Coast Guard Headquarters, Finance and Supply Department, Accounting Division, Tender Review Section Phone: (082) 251-5111 ext. 2223, 2224, 2225 (3) Contact for inquiries regarding specifications: Submit "Confirmation Letter" and "Copy of Qualification Decision Notice for Reiwa 7, 8, and 9 Fiscal Years Ministry of Land, Infrastructure, Transport and Tourism General Competitive Participation Qualifications (All-Ministry Unified Qualifications)" via the Electronic Procurement System. (6) Bidders shall examine the tender explanation document, specifications, etc. before bidding. In this case, if there are any doubts regarding the tender explanation document or specifications, inquiries may be made to the relevant staff before the deadline for tender document receipt. Tender Explanation Document Announcement dated September 16, Reiwa 8 For the general competitive tender announced on September 16, Reiwa 8, the procedures shall be in accordance with this tender explanation document, in addition to the provisions of the Public Finance Act (Act No. 35 of 1947), the Budget, Settlement, and Accounting Order (Imperial Ordinance No. 165 of 1947), and the Rules for Handling Contract Procedures (Ministry of Finance Ordinance No. 52 of 1962), etc. Contract Name Item, etc. Delivery (Performance) Deadline: January 12, Reiwa 9 Delivery (Performance) Location Tender Method (1) This tender and submission of documents will be conducted via the Electronic Procurement System. However, if it is difficult to use the Electronic Procurement System, an "Application for Paper Tender Participation" shall be submitted. (2) The number of tender executions will be limited to two, in principle. If a successful bidder is not determined within the number of tender executions, the procedure will not, in principle, transition to a discretionary contract based on Article 99-2 of the Budget, Settlement, and Accounting Order (hereinafter referred to as "Budget Order"). (4) For the purpose of determining the successful bidder, the successful bid will be the amount indicated on the tender document plus an amount equivalent to 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders should write the amount equivalent to 100/110 of their estimated contract amount on their tender document, regardless of whether they are taxable or non-taxable businesses for consumption tax and local consumption tax. Budget Order Article 70. Not falling under the provisions of Article 70 of the Budget, Settlement, and Accounting Order. However, this does not apply to minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for contract conclusion. Distribution Deadline: 4:00 PM, October 5, Reiwa 8 Distribution Location "Services (Ship Maintenance)" Category B or C "Chugoku Region or Shikoku Region" For the Reiwa 7, 8, and 9 fiscal years, Ministry of Land, Infrastructure, Transport and Tourism General Competitive Participation Qualifications (All-Ministry Unified Qualifications), applicants must be ranked in one of the categories corresponding to the "Contract Type" below and wish to participate in the "Chugoku Region or Shikoku Region". Also, applicants must not be under suspension of designation by this department. Not a person who has been requested for exclusion from Ministry of Land, Infrastructure, Transport and Tourism public works, etc. by the police authorities as a contractor substantially controlled by violent group members or equivalent, and such condition continues. Submission Deadline: 4:00 PM, October 5, Reiwa 8 Submission Location Submit "Application for Paper Tender Participation", "Paper Tender Registration Survey Sheet", and "Copy of Qualification Decision Notice for Reiwa 7, 8, and 9 Fiscal Years Ministry of Land, Infrastructure, Transport and Tourism General Competitive Participation Qualifications (All-Ministry Unified Qualifications)" to the 6th Regional Coast Guard Headquarters, Finance and Supply Department, Accounting Division, Tender Review Section. For this work, "Information Security Fulfillment System Related Documents", etc. must be submitted to the "Contact for inquiries regarding specifications" below by the deadline for submission of certificates, etc., and their consent must be obtained. Qualification confirmation will be performed on the deadline for submission of certificates, etc., and the results will be notified via the Electronic Procurement System or email by 5:00 PM on October 6, Reiwa 8, in principle. Bidders may participate in the tender after receiving the notification of passing. However, if a specification confirmation application form is submitted, it will be notified along with the notification of passing the specification confirmation, and will be notified as soon as the decision on the specification confirmation application is made. 6th Regional Coast Guard Headquarters, Ship Technology Department, Management Division Phone: (082) 251-5111 ext. 2313 (4) URL of Electronic Procurement System: https://www.geps.go.jp 7. Tender document submission deadline and bid opening (1) (2) Electronic Tender (3) (4) 6th Regional Coast Guard Headquarters, Tender Room (6th Floor), 3-10-17 Ujinakaigan, Minami-ku, Hiroshima City, Hiroshima Prefecture 8. Tender security and contract security: Exempt. 9. Invalid tenders: (1) ① Tenders submitted by an agent without a letter of proxy. ② Tenders by persons who have not paid or provided security in lieu of the prescribed tender security. ③ Tenders lacking a signature (or "Responsible Person and Contact Person" name and contact information if the seal is omitted). ④ Tenders with corrected amounts. ⑤ Tenders where the expression of intent is unclear due to typos, omissions, etc. ⑥ Tenders by persons who have obstructed fair competition or conspired to obtain unfair profits or disrupt fair prices. ⑦ Tenders by persons acting as agents for others or as agents for two or more persons for the same item. (2) Electronic tenders using an IC card fraudulently will be invalid. 10. Bid opening: (1) (2) If paper tenderers or their agents attend the bid opening, they will not be allowed to enter the bid opening room after the bid opening time. (3) (4) (5) - Natural disasters, widespread or regional power outages, communication failures due to providers or telecommunication carriers, or other cases where an extension is deemed appropriate (excluding cases where the failure is attributable to the tenderer, such as loss or damage of IC card, terminal malfunction, etc.). (6) (7) (8) 11. Method of determining the successful bidder: (1) (2) If there are two or more intended successful bidders, the successful bidder will be determined by lottery as follows: ① If only electronic tenderers are present: An electronic lottery will be conducted based on the electronic lottery numbers entered by the electronic tenderers to determine the successful bidder. ② If electronic tenderers and paper tenderers are mixed: ③ If only paper tenderers are present: (3) Other details: 12. Requirement for contract creation: Required (However, may be omitted if the contract amount is less than 2.5 million yen). When conducting electronic contracts via the Electronic Procurement System, the contract document must be created in accordance with the procedures specified by the Electronic Procurement System. If it is difficult to use the Electronic Procurement System, the paper contract method may be used. Bid opening will be conducted with the participation of paper tenderers or their agents, in principle. However, if paper tenderers or their agents do not attend, bid opening will be conducted with the participation of staff unrelated to the tender procedures. Paper tenderers or their agents must present documents proving their competition participation qualifications, identification documents, or letters of proxy when requesting entry into the bid opening room. Paper tenderers or their agents may not leave the bid opening room after the bid opening time, except in cases where the contract officer deems there are unavoidable circumstances. If an electronic tenderer declares that they cannot tender electronically due to a system failure and it is determined that it cannot be restored immediately, and if multiple electronic tenderers cannot participate due to the following failures, the tender submission deadline and bid opening time will be changed (extended). If a failure occurs in the Electronic Procurement System help desk or on the part of the contracting party, consult with the Electronic Procurement System help desk. If there is a prospect of recovery from the failure, the electronic tender submission deadline and bid opening time will be changed (extended). If there is no prospect of recovery, the tender will be changed to paper. If tender documents have not reached the Electronic Procurement System by the tender submission deadline, and no contact is received from the electronic tenderer, the tenderer will be deemed to have withdrawn their tender. The tenderer who has withdrawn will promptly submit a written withdrawal notice. An electronic lottery will be conducted based on the electronic lottery numbers entered by the electronic tenderers and the electronic lottery numbers entered by the paper tenderers in their application for paper tender participation, to determine the successful bidder. A paper lottery will be conducted on the spot to determine the successful bidder. If the bidder or their agent cannot draw the lottery directly, a staff member unrelated to the tender execution procedures will draw the lottery to determine the successful bidder. If bid opening is conducted at 11:00 AM, and if no tender within the limit of the estimated price is submitted among the tenders submitted by the tenderer or their agent, a second tender will be held. The date and time of the second tender will be, in principle, 30 minutes after the bid opening procedure. Electronic tenderers must check the notice of second tender. If the second tender is significantly delayed beyond the scheduled time due to the bid opening procedure, the contracting party will contact the electronic tender participants. During this period, paper tenderers must wait in the bid opening venue and are not permitted to leave, in principle. If an electronic tenderer declares that they cannot tender electronically due to a system failure and it is determined that it cannot be restored immediately, and if multiple electronic tenderers cannot participate due to the following failures, the tender submission deadline and bid opening time will be changed (extended). If a failure occurs in the Electronic Procurement System help desk or on the part of the contracting party, consult with the Electronic Procurement System help desk. If there is a prospect of recovery from the failure, the electronic tender submission deadline and bid opening time will be changed (extended). If there is no prospect of recovery, the tender will be changed to paper. If tender documents have not reached the Electronic Procurement System by the tender submission deadline, and no contact is received from the electronic tenderer, the tenderer will be deemed to have withdrawn their tender. The tenderer who has withdrawn will promptly submit a written withdrawal notice. An electronic lottery will be conducted based on the electronic lottery numbers entered by the electronic tenderers and the electronic lottery numbers entered by the paper tenderers in their application for paper tender participation, to determine the successful bidder. A paper lottery will be conducted on the spot to determine the successful bidder. If the bidder or their agent cannot draw the lottery directly, a staff member unrelated to the tender execution procedures will draw the lottery to determine the successful bidder. If bid opening is conducted at 11:00 AM, and if no tender within the limit of the estimated price is submitted among the tenders submitted by the tenderer or their agent, a second tender will be held. The date and time of the second tender will be, in principle, 30 minutes after the bid opening procedure. Electronic tenderers must check the notice of second tender. If the second tender is significantly delayed beyond the scheduled time due to the bid opening procedure, the contracting party will contact the electronic tender participants. During this period, paper tenderers must wait in the bid opening venue and are not permitted to leave, in principle.