Framework agreement for project organization, stakeholder participation and communicative support of transformation processes in the transport sector

The subject of the service is the conceptual and communicative support of project development and organization for transformation in the transport sector. In particular, this includes the conception, organization and implementation of flanking event, exchange and participation formats for the BMV, including participation elements on transformation processes and the further development and implementation of climate protection measures in the transport sector. The tasks include, among others: - Identification of strategically relevant fields of action where transformation processes in the transport sector can be effectively supported by participation formats. - Development and implementation of measures to ensure and increase visibility and targeted participation regarding transformation processes in the transport sector. - Design of a well-coordinated portfolio of event, exchange and participation formats using synergies. - Conception, preparation, organization and operational implementation (including invitation management, moderation, documentation, catering, possibly room rental) of event formats and structured dialogue processes. The selection of participants will be in consultation with the client. - Involvement of experts and interest groups from politics, business, science, associations and civil society, as well as the departments responsible for the respective topics and, if applicable, the federal states or municipalities. - Targeted promotion of information exchange between the involved actors, e.g., based on best practices, pilot projects, and transfer of innovations. - Follow-up of events and dialogue processes (e.g., creation of reports, recommendations for action, short papers) in close coordination with the client. - Documentation, structured summarization, and visualization of relevant topics, e.g., through professional preparation of complex technical information (e.g., info graphics). - Creation of drafts for, e.g., brochures, flyers, event programs, and information materials. When creating written documents, the contractor shall observe the requirements for accessibility. - The printing of brochures and flyers will generally be done in the BMV's in-house printing office. The contractor is responsible for the print preparation. Coordination and print approval with the BMV printing office will be handled by the BMV in these cases. - Services in coordination with the client for internal communication (e.g., communication of results to event participants). - Services in coordination with the client for accompanying communication, including the creation of content for the BMV homepage (content will be published by the BMV internet editorial team) and including the creation of drafts for brochures, flyers, etc. (coordination with the BMV printing office will be handled by the BMV in these cases). - Provision of target group-specific content for the BMV's social media channels (Twitter/X, Facebook, Instagram, LinkedIn, Threads, Youtube, Bluesky, and Mastodon). Details will be specified within the scope of individual calls. *** Further information can be found in the electronically provided tender documents.