25N04817 - Acquisition of Overleaf Software License Renewal Service.
About This Opportunity
TranslatedThis tender concerns the acquisition of a renewal service for the Overleaf software license. Overleaf is a collaborative online LaTeX editor, widely used in academic and research environments for writing and publishing scientific documents, reports, and articles. The service renewal is essential to ensure continued access to the platform's features, which include real-time collaboration, version control, templates for various publications, and integration with other tools. The specific details regarding the duration of the renewed license, the number of users or seats covered, and any premium features included will be outlined in the tender documentation. Potential bidders are expected to provide a comprehensive proposal detailing their ability to supply and support the Overleaf license renewal. This procurement is likely aimed at an institution or organization that relies on Overleaf for its research, academic, or publishing activities, ensuring uninterrupted workflow and access to advanced document preparation tools. Further information regarding technical specifications, eligibility criteria, submission deadlines, and evaluation methods will be available in the full tender documents. Interested parties should review these carefully to ensure compliance with all requirements.
This is a services contract in the Research, education and training and information and communication technology sectors, with a focus on Software. Located in Portugal, Europe, this opportunity is open to firms and consortiums, with an estimated budget of EUR 13,148.
Published through base_gov_pt, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the Research sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.
Description
Original language: PortugueseThis tender, identified as 25N04817, is an open procurement exercise initiated by a contracting authority in Portugal. The objective is to acquire a service for the renewal of licenses for the Overleaf software. Overleaf is a widely used collaborative, online, LaTeX editor, essential for academic and scientific writing, document preparation, and version control.
This procurement is therefore focused on ensuring continued access to this critical software platform for the organization's users.
The contracting authority is seeking a comprehensive service that will cover the renewal of existing Overleaf licenses. While specific technical specifications are not detailed in the provided information, typical requirements for such tenders often include the provision of the renewed licenses for a defined period, potentially encompassing different user tiers or features depending on the organization's needs. Furthermore, the service may involve support for the license management process, ensuring a seamless transition and uninterrupted access to the software. Bidders are expected to demonstrate their capability to supply and manage Overleaf licenses effectively within the Portuguese public procurement framework. The tender is published on the Portal BASE, the central repository for public contract information in Portugal, accessible to both mainland and autonomous regions.
Data provenance
This notice is sourced from base_gov_pt and was originally published on March 13, 2026. Last refreshed 14 days ago. Original language: Portuguese. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Universidade de Coimbra
Universidade de Coimbra has issued 1,924 procurement notices on BidsFactory, including 2 currently open and 1,886 awarded contracts. Activity concentrates in Research & Innovation, General Supplies & Services, and Information & Communication Technology. All notices are published for Portugal. Notices are distributed via base_gov_pt and TED - Tenders Electronic Daily (EU). Most recent publication: June 18, 2026.
Frequently asked questions about this tender
Is this tender still open?
No — the contract has already been awarded to Digital Science UK Limited (DBA Overleaf). The award notice is archived on BidsFactory for transparency and market intelligence.
Who is the contracting authority?
This notice was issued by Universidade de Coimbra in Portugal. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Services contract in the Research & Innovation sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
What is the estimated budget?
The estimated contract value is Up to €13,148. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.
Where will the contract be performed?
The contract is for delivery in Portugal. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit base_gov_pt to access the full notice, required documents, and submission instructions provided by the contracting authority.
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