3rd Azumino City Sports Promotion Plan Formulation Services Contract: Public Proposal

3rd Azumino City Sports Promotion Plan Formulation Services Contract: Public Proposal 1. Implementation Guidelines for Public Proposal for 3rd Azumino City Sports Promotion Plan Formulation Services Contract 1. Purpose This city's 2nd Azumino City Sports Promotion Plan (formulated in Reiwa 30) will expire in Reiwa 9. Therefore, to support the formulation of the "3rd Azumino City Sports Promotion Plan" starting from Reiwa 10, we will solicit specific planning proposals through a public proposal and select the business operator with the best proposal. 2. Business Overview (1) Business Name: 3rd Azumino City Sports Promotion Plan Formulation Services Contract (2) Specifications, etc.: As per the attached specifications. (3) Performance Period: From the date of contract conclusion to March 31, Reiwa 10. (4) Maximum Contract Amount: ¥5,599,000 (including consumption tax and local consumption tax). a. The maximum amount for Reiwa 8 shall be ¥2,684,000, and the maximum amount for Reiwa 9 shall be ¥2,915,000. b. Proposals exceeding the above amounts will not be accepted. 3. Participation Qualification Requirements, etc. (1) The following requirements must be met by all participants: a. Must be a single enterprise. b. Must have a head office or branch office, etc., within Nagano Prefecture. c. Must have completed at least one sports promotion plan formulation project as the prime contractor for a local government within Nagano Prefecture in the past 10 years. d. Must be registered in the Azumino City Bidding Participant Qualification List. However, this does not apply to those not registered in the list if their participation qualification is recognized through the procedures in 7(1)カ. e. Must not fall under the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). f. Must not be subject to suspension of bidding by Azumino City at the time of submission of the participation application documents, etc. g. Must not have filed for commencement of rehabilitation proceedings under Article 17 of the Corporate Reorganization Act (Act No. 154 of 2002) or commenced rehabilitation proceedings under Article 21 of the Civil Rehabilitation Act (Act No. 225 of 1999). However, those who have received a decision to commence rehabilitation proceedings under the Corporate Reorganization Act or a decision to commence rehabilitation proceedings under the Civil Rehabilitation Act shall be deemed not to have filed such a petition. h. Must not be a Boryokudan-related person as defined in Article 7, Paragraph 1 of the Azumino City Boryokudan Exclusion Ordinance (Azumino City Ordinance No. 3 of 2012). i. If the participant is subject to suspension of bidding by Azumino City from the submission deadline of the participation application documents, etc., to the time of contract conclusion, their participation qualification shall be lost. 4. Schedule (Tentative) Content | Date --|-- Start of Participation Application Reception | July 31, Reiwa 8 Deadline for Questions Regarding Application | August 14, Reiwa 8 Answer to Questions | August 21, Reiwa 8 Deadline for Participation Application Submission | August 27, Reiwa 8 Deadline for Submission of Planning Proposals | September 10, Reiwa 8 Meeting of Review Committee (Hearing and Presentation) | Late September, Reiwa 8 Selection of Planning Proposals, Notification of Results | Late September, Reiwa 8 5. Implementation guidelines, etc., will be published on the Azumino City website. 6. Acceptance and Response to Questions (1) Documents to Submit: Question Form (Form 1) (2) Submission Period: From 9:00 AM on July 31, Reiwa 8, to 5:00 PM on August 14, Reiwa 8 (must arrive by deadline). (3) Submission Method: Submit by email. Also, contact the person in charge by phone to confirm. (4) Submission Address and Inquiries: Azumino City, Commerce, Tourism and Sports Department, Sports Promotion Division, Sports Promotion Officer (Main Building, 3rd Floor, Window 4), 6000 Toyoshina, Azumino City, Nagano Prefecture, 399-8281. TEL: 0263-71-2467, FAX: 0263-72-1340, E-Mail: sports@city.azumino.nagano.jp (5) Method of Response: Accepted questions and answers will be posted on the Azumino City website. (6) Other: a. Questions shall be limited to the content of these guidelines and specifications. b. Questions submitted by phone or orally, or outside the submission period, will not be answered. 7. Participation Application (1) Documents to Submit: Original (stamped by representative) x 1 copy a. Participation Application Form... (Form 2) b. Applicant Overview... (Form 3) - Attach documents proving the stated achievements (copies of contracts, qualification certificates, etc.). c. Company Overview (Pamphlet, etc. acceptable) d. Pledge Form... (Form 4) e. Application Document Receipt Form (Form 5) f. Submission Documents for those not registered in the Bidding Participant Qualification List: In addition to the documents from a to e above, submit the following documents: - Certificate of Registered Matters (Full copy of registered matters)... 1 copy (copy acceptable, issued within 3 months prior to the submission date of the participation application). - Certificate of Seal Impression... 1 copy (copy acceptable, issued within 3 months prior to the submission date of the participation application). - Notification of Seal Used... 1 copy (Not required if the seal registered with the Certificate of Seal Impression is used for contracts, etc.). (2) Submission Location: Same as 6(4). (3) Submission Period: From 9:00 AM on July 31, Reiwa 8, to 5:00 PM on August 27, Reiwa 8 (must arrive by deadline) (excluding Sundays, Saturdays, and holidays). (4) Submission Method: a. Submit in person or by mail. If submitting by mail, use a method that allows confirmation of delivery, such as registered mail. b. An Application Document Receipt Form will be provided for confirmation of receipt of submitted documents. For mail submissions, it will be mailed to the address indicated on the application form. (5) Other: a. All application documents, etc., shall be single-sided. Paper size shall be A4 JIS standard. b. When submitting, staple the documents in the order of the items in (1) above. c. If withdrawing after submitting the participation application, submit a withdrawal notice (optional format) stating the reason for withdrawal. d. Participation applications, etc., submitted outside the submission period will not be accepted. 8. Planning Proposal Those who have submitted participation application documents, etc., shall submit planning proposals, etc. (1) Documents to Submit: Original x 1 copy (stamped by representative), Copies x 9 copies (copies of the original), Electronic media (CD or DVD) x 1 copy. a. Planning Proposal Cover... (Form 6) b. Planning Proposal... (Optional format) Organize the current situation and challenges of sports in Azumino City, and propose the direction and key points of consideration for formulating the new plan from the current Azumino City Sports Promotion Plan, along with the reasons. c. Quotation (Quotation amount includes consumption tax and local consumption tax) (Optional format). (2) Submission Location: Same as 6(4). (3) Submission Period: From 9:00 AM on August 21, Reiwa 8, to 5:00 PM on September 10, Reiwa 8 (must arrive by deadline) (excluding Sundays and Saturdays). (4) Submission Method: Submit in person or by mail. If submitting by mail, use a method that allows confirmation of delivery, such as registered mail. (5) Precautions: a. Paper size shall be A4 JIS standard. Orientation of paper is not specified. b. When submitting, staple the original in the order of the items in (1) above. Bind the copies in an A4 vertical file. c. The planning proposal and its copies shall not contain any information that identifies or can be presumed to identify individuals or corporations. d. Black and white or color is acceptable. e. Planning proposals submitted outside the submission period will not be accepted. f. Corrections or resubmissions after submission are not permitted. g. Only one proposal per applicant is allowed. h. Planning proposals submitted by parties other than the candidate for the contract (hereinafter referred to as "Candidate") will be returned, except for the original copy. 9. Candidate Selection The "3rd Azumino City Sports Promotion Plan Formulation Services Contract Public Proposal Review Committee" (hereinafter referred to as the "Committee") will be established to review the planning proposals, hearings, and presentations, and to select the most suitable party for the performance of this service contract as the Candidate. Note: Even if there is only one applicant, a review will be conducted. (1) Hearing and Presentation a. Date: Late September, Reiwa 8 (Details will be notified separately). b. Implementation Method: - Presentation: Within 30 minutes, Hearing: Approximately 15 minutes. - Maximum of 2 attendees; the presenter must be the person in charge of this business. - Only the planning proposal may be used; no additional materials are allowed. However, projectors, connection cables, and screens provided by the city may be used. If using these, please notify at the time of submitting the planning proposal. - Hearings and presentations will be held in private. - Do not make any statements that identify or can be presumed to identify individuals or corporations. - The order of execution will be based on the order of submission of participation applications. (2) Review Method: a. Review will be conducted in accordance with Article 8 of the "Azumino City Proposal Method Implementation Guidelines." b. Evaluation Criteria: Content | Evaluation Items | Score --|--|-- Planning Capability | Understanding of the current plan, the city's current situation, challenges, etc. | 20 | Appropriateness of understanding the required content | 20 Feasibility | Is the direction for formulating the next basic plan specific and effective? | 20 Expertise | Are advanced knowledge and highly specialized proposals being made? | 20 Originality/Motivation | Are there valuable original proposals and motivation to enhance the business? | 20 Formulation Support System | Is the system, schedule, and organizational structure appropriate? | 20 Total | | 100 c. If the evaluation score for planning capability is 40 points or less out of 80 points, the applicant will not be selected as a candidate. (3) Review Results: a. Review results will be notified through the Proposal Review Results Notification and the Review Results Summary Sheet. b. Inquiries or objections regarding review results will not be accepted. c. Review results will be published on the Azumino City website. d. The applicant with the next highest evaluation score after the candidate will be considered the runner-up. 10. Contract Matters The Candidate will be invited to submit a quotation for a discretionary contract for this service contract, and contract negotiations will be conducted promptly. However, if negotiations fail, or if the Candidate no longer meets the participation qualifications, or if contract conclusion becomes impossible for other reasons, negotiations will be conducted with the runner-up, who may then be appointed as the Candidate. 11. Disqualification Matters Any of the following shall result in disqualification: (1) Failure to meet the participation qualification requirements, etc., stipulated in these guidelines. (2) Failure to comply with the submission method, deadline, etc., of the submitted documents as stipulated in these guidelines. (3) Incompleteness of submitted documents. (4) False statements in submitted documents. (5) Unexcused lateness or absence from the hearing and presentation. (6) Any act that undermines the transparency or fairness of the review. (7) Quotation amount exceeding the maximum contract amount. (8) Other matters deemed equivalent to disqualification by the Committee. 12. Precautions (1) The language, currency, and unit prices used in the procedures shall be Japanese, Japanese Yen, Japan Standard Time, and units defined by the Measurement Act (Act No. 51 of 1992), respectively. (2) All costs related to the procedures shall be borne by the applicant. (3) Submitted documents may be reproduced to the extent necessary. (4) Submitted documents are subject to disclosure requests in accordance with the provisions of the Azumino City Information Disclosure Ordinance (Azumino City Ordinance No. 5 of 2006). (5) Submitted documents and documents provided by the city shall not be published or used without the city's permission. (6) This proposal is conducted for the purpose of selecting a candidate, and the business after the contract may not necessarily be carried out in accordance with the proposed content. (7) Matters not stipulated in these guidelines shall be governed by the Azumino City Proposal Method Implementation Guidelines. 13. Contact Department 6000 Toyoshina, Azumino City, Nagano Prefecture, 399-8281 Azumino City Hall, Commerce, Tourism and Sports Department, Sports Promotion Division, Sports Promotion Officer (Main Building, 3rd Floor, Window 4) Contact Person: Nakata Phone Number: 0263-71-2467 (Direct) Fax: 0263-72-1340 e-mail: sports@city.azumino.nagano.jp Form 1: Question Form Date: Month Day, Reiwa Year To: Mayor of Azumino City Address: Trade Name or Company Name: Representative's Name: ㊞ We hereby submit this question form regarding the "Implementation Guidelines for Public Proposal for 3rd Azumino City Sports Promotion Plan Formulation Services Contract" and its specifications. NO | Relevant Page Number of Implementation Guidelines or Specifications | Question --|--|-- 1 | | 2 | | 3 | | 4 | | 5 | | * Please summarize your questions concisely. If the space is insufficient, please create additional pages based on this format. Form 2: Participation Application Form Date: Month Day, Reiwa Year To: Mayor of Azumino City Address: Trade Name or Company Name: Representative's Name: ㊞ We hereby apply to participate in the public proposal for the "3rd Azumino City Sports Promotion Plan Formulation Services Contract," attaching the relevant documents. We pledge that we meet all participation qualification requirements stipulated in the implementation guidelines and that the content of the participation application documents and related documents is true. Contact Person Information Department: Contact Person's Name: Contact Phone: FAX: E-Mail: Form 3: Applicant Overview 1. Overview Trade Name or Company Name: Representative's Name: Head Office Address: Trade Name and Address of Head Office or Branch Office, etc., within Nagano Prefecture: Number of Employees (Total): Persons (As of Month Day, Reiwa Year) Date of Establishment: Year Month Day 2. Business Achievements of the Bidder (List major achievements as of July, Reiwa 8) Client Name | Business Name | Business Overview | Performance Period | Contract Amount (Yen) --|--|--|--|-- 3. Regarding Contact Person Contact Person ① | Name | Position | Years of Service | Experience | Qualifications | Achievements | Other Remarks --|--|--|--|--|--|--|-- Contact Person ② | Name | Position | Years of Service | Experience | Qualifications | Achievements | Other Remarks --|--|--|--|--|--|--|-- * If the space is insufficient, please create additional pages based on this format. Form 4: Pledge Form Date: Month Day, Reiwa Year To: Mayor of Azumino City Trade Name or Company Name: Representative's Name: ㊞ We hereby pledge the following in applying for the public proposal for the "3rd Azumino City Sports Promotion Plan Formulation Services Contract" and in submitting our planning proposal. Details: 1. We have not been suspended from bidding in accordance with Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of 1947) or the "Azumino City Bidding Participant Qualification Suspension Measures Ordinance" (Azumino City Notice No. 110 of 2015). 2. We are not a Boryokudan-related person as defined in Article 7, Paragraph 1 of the Azumino City Boryokudan Exclusion Ordinance (Azumino City Ordinance No. 3 of 2012). 3. If we receive any unreasonable demands from Boryokudan, etc., when applying for the public proposal, submitting the planning proposal, or performing the contract, we will promptly report it to the client and notify the local police station. 4. If it is found that this pledge is false or if we violate this pledge, we will not raise any objections, even if we suffer disadvantages. Form 5: Application Document Receipt Form We have received the participation application documents, etc., for the "3rd Azumino City Sports Promotion Plan Formulation Services Contract Public Proposal." Date: Month Day, Reiwa Year Submitter's Address: Trade Name or Company Name: RECEIPT STAMP Form 6: Planning Proposal Cover Date: Month Day, Reiwa Year To: Mayor of Azumino City Address: Trade Name or Company Name: Representative's Name: We hereby submit the planning proposal for the "3rd Azumino City Sports Promotion Plan Formulation Services Contract Public Proposal," along with the relevant documents. 1 / 2 3rd Azumino City Sports Promotion Plan Formulation Services Contract Specifications 1. Service Contract Name: 3rd Azumino City Sports Promotion Plan Formulation Services Contract 2. Purpose of Services: This service aims to support the formulation of the "3rd Azumino City Sports Promotion Plan" (hereinafter referred to as the "2nd Promotion Plan") starting from Reiwa 10, as the 2nd Azumino City Sports Promotion Plan (formulated in Reiwa 30) will expire in Reiwa 9. 5.