Purchase of Equipment for Document Digitization, 3 sets, etc.

Procurement Case Number - Procurement Type General Competitive Bidding Public Notice (WTO Covered) Classification Goods/Services Procurement Case Name Purchase of Equipment for Document Digitization, 3 sets, etc. Public Start Date Reiwa 08 October 13 Public End Date Reiwa 08 December 14 Procuring Organization House of Representatives Procuring Organization Location Tokyo Procurement Item Classification Office Equipment and Automatic Data Processing Announcement Content Public Notice of Bidding We will conduct a general competitive bidding as follows. Reiwa 8 October 13 Authorized Officer for Disbursement: MIYUKI OGUMA, Deputy Director General, Administrative Department (also acting as Director, Accounts Division), National Diet Library ◎Procuring Organization Number 001 ◎Location Number 13 ○ No. 1 1. Procurement Details (1) Item Classification Number: 14 (2) Purchase Item Name and Quantity: Equipment for digitization of library materials, 3 sets, etc. (3) Specifics of Procurement Item Name: As per the tender explanation document. (4) Delivery Deadline: March 31, Reiwa 9 (5) Delivery Place: As per the specifications. (6) Bidding Method: For the purpose of determining the successful bidder, the amount obtained by adding 10% of the stated amount to the amount stated in the bid form (if there are fractions of less than 1 yen, such fractions shall be rounded down) shall be the winning bid price. Therefore, bidders, regardless of whether they are taxable businesses for consumption tax etc. or tax-exempt businesses, shall state in their bid form the amount equivalent to 100/110 of the estimated contract amount. 2. Qualifications for Participation in Competition (1) Not falling under the provisions of Article 70 of the Cabinet Order concerning Budget, Audit and Accounting. Furthermore, minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for concluding the contract may fall under cases of special reasons within the said article. (2) Not falling under the provisions of Article 71 of the Cabinet Order concerning Budget, Audit and Accounting. (3) Must be graded A or B in "Sales of Goods" and possess competitive bidding qualifications for the Kanto-Koshinetsu region in the Reiwa 7, 8, 9 fiscal years (Single qualification for all ministries and agencies) of the National Diet Library, or be a person who has not yet obtained such qualifications but obtains them by the deadline for submission of certificates etc. and is graded accordingly. (4) Not currently subject to suspension of bidding or other measures based on the "Handling of Designation Suspension etc. for Contracts for Goods Ordered by the National Diet Library" (Reiwa 26 Kokkaito No. 1406251). (5) Must meet other qualifications specified by the authorized officer for disbursement based on the provisions of Article 73 of the Cabinet Order concerning Budget, Audit and Accounting. 3. Place of Submission of Bid Forms, etc. (1) Place of Submission of Bid Forms, Place for Showing Contract Terms, Place for Distribution of Tender Explanation Document, and Contact Point: IKEBE, Procurement Section, Accounts Division, Administrative Department, National Diet Library, 1-10-1 Nagata-cho, Chiyoda-ku, Tokyo 100-8924. TEL 03-3581-0714. Email: ml-buppin@ndl.go.jp. (2) Method of Distribution of Tender Explanation Document: Tender explanation documents will be distributed from the date of this announcement at the distribution place specified in 3(1) above or as an electronic file. Those who wish to receive the electronic file should send an email to the contact point in 3(1) with the following content and then confirm receipt of the email by phone. A. Subject: State the title in 1(2) above. B. Body: Provide the applicant's address, name, affiliation (company name), phone number, and email address. (3) Deadline for Submission of Certificates, etc.: Reiwa 8 December 3, 12:00 PM (must arrive by mail). (4) Deadline for Receipt of Bid Forms: Reiwa 8 December 14, 12:00 PM (must arrive by mail). (5) Date and Time and Place of Bid Opening: A. Date and Time: Reiwa 8 December 15, 2:00 PM. B. Place: Conference Room 14, 4th Floor, Main Building, National Diet Library Tokyo Main Building. 4. Other (1) Language and Currency to be used in bidding and contract procedures: Japanese language and Japanese currency only. (2) Bid Security and Contract Security: Waived. (3) Invalid Bids: Bids submitted by those who do not possess the competitive bidding qualifications indicated in this announcement, and bids submitted by those who have not fulfilled the obligations required of bidders, shall be deemed invalid. (4) Requirement for Contract Creation: Required. (5) Method of Determining the Successful Bidder: The successful bidder shall be the one who submits the lowest valid bid within the limits of the estimated price prepared in accordance with Article 79 of the Cabinet Order concerning Budget, Audit and Accounting, and who is judged by the authorized officer for disbursement to be able to deliver the goods specified in this announcement. (6) Negotiation during Procedures: None. (7) Other: Details are as per the tender explanation document. 5. Summary (1) Official in charge of disbursement of the procuring entity: OGUMA Miyuki, Deputy Director General, Administrative Department (also doubles as) Director, Accounts Division, National Diet Library (2) Classification of the products to be procured: 14 (3) Nature and quantity of the products to be purchased: Equipments for Digitization of Library Materials 3 sets (4) Delivery period: March 31, 2027 (5) Delivery place: as in the tender documentation (6) Qualifications for participating in the tendering procedures: Suppliers eligible for participating in the proposed tender are those who shall (a) not come under Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting. Furthermore, minors, Person under Conservatorship or Person under Assistance that obtained the consent may be applicable under cases of special reasons within the said clause. (b) not come under Article 71 of the Cabinet Order concerning the Budget, Auditing and Accounting. (c) have Grade A or B in 'sale of product' in the Kanto・Koushin'etsu district, in terms of the qualifications for participating in tenders by the National Diet Library (Single qualification for every ministry and agency) in the fiscal years 2025, 2026 and 2027. (d) have not had their designated contractor status suspended by the National Diet Library. (7) Time-limit for certification: 12:00, December 3, 2026 (8) Time-limit for tender: 12:00, December 14, 2026 (9) Contact point for the notice: IKEBE, Procurement Section, Accounts Division, Administrative Department, National Diet Library, 1－10－1 Nagata-cho, Chiyoda-ku, Tokyo 100－8924 Japan TEL 03－3581－0714 E-mail ml-buppin@ndl.go.jp Procurement Document 1- Procurement Document 2- Procurement Document 3- Procurement Document 4- Procurement Document 5-