Parks and Greenery Section: [No. 469] Maintenance work for the Oike Shinshikoen Water Purification Facility

Parks and Greenery Section: [No. 469] Maintenance work for the Oike Shinshikoen Water Purification Facility Table: Kasukabe City Public Notice No. 469 Notice of Restricted General Competitive Bidding (Direct Type) will be implemented, and notice is hereby given in accordance with the provisions of Article 167-6 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). Date of Notice: Wednesday, September 9, Reiwa 8 (2026). Mayor of Kasukabe City, Kazuhiro Iwatani. (1) Title of Notice: Maintenance work for the Oike Shinshikoen Water Purification Facility. (2) Place of Performance: Within Minami-gochome, Kasukabe City. (3) Summary: Maintenance of the water purification facility of Oike Shinshikoen Park. (4) Period: From the date of contract confirmation to Friday, March 12, Reiwa 9 (2027). (5) Estimated Price: 3,613,000 yen (excluding tax), 3,974,300 yen (including consumption tax and local consumption tax). (6) Minimum Reserve Price: A variable minimum reserve price will be set. For details on the variable minimum reserve price, please see 'Goods and Services: Application of Variable Minimum Reserve Price'. (7) Grading etc. required for bid participation: Companies registered in the Kasukabe City Goods and Services Competitive Bidding Participant Register for Reiwa 7/8, which are local or quasi-local companies and registered in the 'Inspection/Testing Services' category. In addition, companies that have concluded similar commissioned contracts ordered by national or local governments and have performed as the prime contractor since Reiwa 28 (2016). (8) Specifications: Specifications (PDF file: 991.5KB). (9) Payment Terms: Lump sum payment after completion. (10) Public Notice Items: Please be sure to refer to the following public notice items. Kasukabe City Public Notice Contract No. 469 Public Notice Items. 1. Bidding Method: Restricted general competitive bidding (direct type) with post-bid examination. 2. Mail Bidding: Bids shall be submitted by mail. 3. Related Documents for Bidding Procedures: Bid Form (PDF file: 63.9KB), Breakdown Sheet (PDF file: 80.8KB), Label for Inner Envelope (PDF file: 71.1KB), Label for Outer Envelope (PDF file: 118KB), Method of Sealing Bid Form (PDF file: 162.4KB). (Note) Incomplete bid forms will be considered invalid or disqualified, so please be sure to check for any deficiencies in the bid form using the 'Mail Bidding Checklist' before participating in the bid. Mail Bidding Checklist (PDF file: 86.5KB), How to Output Qualified Person List (PDF file: 634.3KB). 4. Form of Bidders: Individual companies only. 5. Qualifications Required for Bidders: Must be registered in the Kasukabe City Goods and Services Competitive Bidding Participant Register for Reiwa 7/8 and meet the following requirements (as of the bid announcement date): (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act. (2) Not subject to exclusion from bidding participation under the provisions of Article 15 of the Kasukabe City Contract Regulations (Reiwa 17 Regulations No. 126). (3) Not subject to suspension of bidding participation measures based on the Kasukabe City Measures for Suspension of Bidding Participation etc. related to contracts during the period from the announcement of this tender to the opening of bids. (4) Not a party for whom commencement of rehabilitation proceedings under the Corporate Rehabilitation Law (Law No. 154 of 2002) has been filed, excluding those for whom commencement of proceedings has been decided. (5) Not a party for whom commencement of reorganization proceedings under the Civil Reorganization Law (Law No. 225 of 1999) has been filed, excluding those for whom commencement of proceedings has been decided. 6. Site Briefing: No site briefing will be held. 7. Bidding Schedule etc. Table: Bidding Schedule etc. Period/Date/Deadline Place Viewing of Design Documents etc.: Wednesday, September 9, Reiwa 8 (2026) to Wednesday, October 7, Reiwa 8 (2026) on the Kasukabe City Official Website. Acceptance of Questionnaires: Must arrive by Thursday, September 17, Reiwa 8 (2026). Submit to: Kasukabe City Hall, Construction Department, Parks and Greenery Section, Postal Code 344-8577, 7-2-1 Chuo, Kasukabe City. Submission methods include mail, email, or direct delivery. If submitting by email, please notify by phone that the submission has been made. Questionnaire (PDF file: 67.4KB), Questionnaire Submission Email Address (for Parks and Greenery Section): koen@city.kasukabe.lg.jp. Viewing of Answers: Thursday, September 24, Reiwa 8 (2026) to Wednesday, October 7, Reiwa 8 (2026) on the Kasukabe City Official Website. If questionnaires are submitted, answers will be posted by the deadline. Bid Submission Deadline: Mail after Tuesday, September 29, Reiwa 8 (2026). Must arrive by Thursday, October 1, Reiwa 8 (2026). To: Japan Post Co., Ltd. Kasukabe Post Office, Locked Mail (Attn: Kasukabe City Hall, Construction Department, Parks and Greenery Section), Postal Code 344-8799. (Note) Incomplete bid forms will be considered invalid or disqualified, so please be sure to check for any deficiencies in the bid form using the 'Mail Bidding Checklist' before participating in the bid. Mail Bidding Checklist (PDF file: 86.5KB). Bid Opening Date and Time: Friday, October 2, Reiwa 8 (2026), 11:00 AM. Kasukabe City Hall, Main Building, 4th Floor, Meeting Room 401. (Note) If bidders wish to attend, one person per company is allowed. Attendees must bring a business card. Announcement of Bidding Results: After the successful bidder is determined, on the Kasukabe City Official Website. 8. Notes on Bidding: (1) If there is only one bidder: Bidding will be conducted even if there is only one bidder. (2) Submission of Bid Form: a. Submit by mail. Use a double envelope. Place the bid form and breakdown sheet (only if instructed to submit) in the inner envelope, seal it, and write the bidder's name, the name of the tender, and the bid opening date. Place the inner envelope containing the bid form in the outer envelope, write 'Bid Form Enclosed' and the bid opening date on the outer envelope, and send by registered mail to the post office box. The date written on the bid form should be the bid submission deadline date listed in the announcement. Method of Sealing Bid Form (PDF file: 162.4KB). b. Bidders cannot replace, change, or withdraw a bid form that has already been submitted. (3) Amount to be Written on Bid Form: For bid determination, the successful bid price will be the amount written on the bid form plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders should write the amount equivalent to 100/110 of their estimated contract desired amount on the bid form, regardless of whether they are a taxable or tax-exempt business regarding consumption tax. (4) Bid Bond: Exempt. (5) Minimum Reserve Price: According to the Kasukabe City Service Contract Variable Minimum Reserve Price System Administrative Handling Manual. For details, please refer to each announcement. (6) Contract Deposit: Exempt. (7) Other: If two or more bidders submit the same bid amount that should be the winning bid, a lottery will be held to determine the successful bidder. 9. Invalid Bids: Bids falling under any of the following categories will be deemed invalid. (1) Bids submitted by persons who are not eligible to participate in the bidding. (2) Bids that are clearly deemed to be collusive. (3) Bids without the bidder's signature and seal, or bids with illegible entries. (4) Bids with corrections, deletions, or insertions in the bid amount or other entries, without a correction seal. (5) If the same person submits two or more bids for one tender, or if two or more bids are submitted including those by their agent, all such bids will be invalid. (6) In the case of mail bidding, if the bid form is placed directly in the outer envelope without being placed in the inner envelope. (7) In addition to the above, bids falling under any of the following will be invalid until the bid opening and disqualified after the bid opening. a. Bids submitted without a breakdown sheet by the specified date and time. b. Bids where the breakdown sheet differs from the bid form. c. In mail bidding, bids with errors in the tender name. d. In mail bidding, bids where the tender name written on the bid form and the inner envelope containing the bid form differ. e. In mail bidding, bids submitted to a location different from the submission destination specified in the tender announcement etc. (8) Bids that violate other bidding conditions. 10. Other: (1) In addition to what is stipulated in this announcement, bidding and contract procedures related to the tender will be in accordance with the Kasukabe City Contract Regulations and the Kasukabe City Post-Bid Examination Restricted General Competitive Bidding (Direct Type) Execution Manual. Regulations, manuals, and contract clauses can be downloaded from the 'Common: Contract-Related Regulations etc.' page here. (2) Submitted confirmation documents etc. will not be returned. (3) If there are any unclear points regarding specifications etc. in the announcement, inquiries can only be made at the times and by the methods specified in the announcement. Inquiries made at other times or by other methods, or inquiries made by persons not registered in the Kasukabe City Goods and Services Competitive Bidding Participant Register, will not be answered. (4) Bidders cannot raise objections after the bid for reasons such as unclear points regarding the announcement, design documents, site, or any other reasons. (5) Post-Bid Opening Procedure: [On the day of bid opening] After the bid opening, the bidder with the highest bid will not be immediately declared the successful bidder but will be a candidate for the successful bidder. [From the day of bid opening to the next day and beyond] The candidate for the successful bidder will be contacted by phone and requested to submit documents necessary for examination. Subsequently, based on the submitted documents, an examination will be conducted to determine if the requirements are met, and if the bidder is deemed to possess the qualifications for the successful bidder, they will be declared the successful bidder. If the bidder with the highest bid is disqualified as a result of the examination, the bidder with the second highest bid will be promoted to candidate for the successful bidder, and a similar examination process will be followed (this will be repeated until a successful bidder is determined). Once the successful bidder is determined, they will be contacted again, and will be asked to visit the Construction Department, Parks and Greenery Section, Kasukabe City Hall, 4th Floor, on the instructed date. (6) Announcement of Bidding Results: Generally scheduled within two weeks from the bid opening date. For bids conducted using the post-bid examination method, the successful bidder is not determined immediately after the bid opening. Therefore, the announcement of bidding results may be delayed if it takes time to determine the successful bidder. (Note) Inquiries regarding the content of the announcement made outside the specified period and method will not be answered. Contact Information for this Article: Parks and Greenery Section, Park Management Division. Location: 7-2-1 Chuo, Kasukabe City, Postal Code 344-8577. Direct Phone: 048-739-6840. Fax: 048-736-1974. Inquiry Form. Adobe Reader (Acrobat Reader) is required to view PDF files. If you do not have it, please click the 'Adobe Reader (Acrobat Reader)' download button on the left to download and install the software.