5 Emergency Dredging Promotion Project Agricultural Waterway Dredging Construction (Masuami Water Area)

5 Emergency Dredging Promotion Project Agricultural Waterway Dredging Construction (Masuami Water Area) 1/6 Announcement No. 186 Bid Announcement We hereby announce that construction work ordered by Ueda City will be conducted as follows, in accordance with Article 167-6 of the Local Autonomy Act Enforcement Order (1947) (hereinafter referred to as "the Order"). October 20, 2024 Signed: Tatsuya Saito, Mayor of Ueda City 1. Bid Target Construction Project Name: Emergency Dredging Promotion Project Agricultural Waterway Dredging Construction (Masuami Water Area) Construction Location: Fumi-1-chome (Izumi-cho), Ueda City Construction Outline: Agricultural waterway dredging L=320.0m V=303m3 Completion Deadline: March 19, 2025 Responsible Staff: Nouchi-seibi-ka (Farmland Improvement Section) Kubota Project Category: Standalone Project Minimum Reserve Price System: Minimum reserve price applied Weekly Two-Day Holiday Construction: Applicable (weekly unit, client-designated method) Flexible Construction Period: Not applicable Bidding Method: Electronic Bidding 2. Bidder Qualification Requirements All requirements listed in (1) below must be met. Bids violating the requirements will be invalid. (1) Required Qualifications: Bidders must be registered in the Ueda City Construction Bidder List for FY2025, 2026, and 2027 (hereinafter referred to as "the List") and meet all of the following requirements. Construction Type and Grade: Tobu/Earthwork/Concrete Construction A Class, B Class 2/6 Construction Business Permit: ① Must have a special or general construction business permit for Tobu/Earthwork/Concrete Construction. ② If the total subcontract amount is 50 million yen or more (80 million yen or more for Building General Construction), a special construction business permit is required. ③ Permits are not required for minor construction works as defined by the Cabinet Order for Construction Business. Assigned Technician: Must be able to assign a technician as stipulated in Article 26 of the Construction Business Act (must have a direct and continuous employment relationship for 3 months or more prior to the bid opening date). If the total subcontract amount is 50 million yen or more (80 million yen or more for Building General Construction), the technician must hold a Supervising Engineer's License and have completed Supervising Engineer training. Construction Experience: Not required Head Office Location: Must have a head office within Ueda City. Other: ① Must not fall under the provisions of Article 167-4, Paragraphs 1 and 2 of the Local Autonomy Act Enforcement Order (1947, Cabinet Order No. 16). ② Must not have been subject to suspension measures based on the Ueda City Construction Bid Suspension Measures Outline (2010 Notice No. 80) between the bid announcement date and the successful bidder determination date. ③ Must not be a party for whom a petition for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (2002, Act No. 154) or a petition for commencement of civil rehabilitation proceedings under the Civil Rehabilitation Act (1999, Act No. 225) has been filed (excluding those who have received re-certification of competitive bidding qualifications after the decision to commence rehabilitation or civil rehabilitation proceedings). ④ Must not be a gangster as defined in Article 2, Item 2 of the Ueda City Anti-Gangster Ordinance (2012, Ordinance No. 6) or a gangster-related person as defined in Article 6, Paragraph 1 of the same ordinance. ⑤ The following parties cannot participate in the same general competitive bidding: (a) Parties that have a parent-subsidiary relationship as defined in Article 2, Item 3-2 and Item 4-2 of the Companies Act (2005, Act No. 86), or subsidiaries of the same parent company. 3/6⑥ Parties without a valid "Construction Scale Evaluation Results Notification / Comprehensive Evaluation Score Notification" cannot undertake contracts other than minor construction works as defined by the Cabinet Order for Construction Business. ⑦ Must not be a party that has not fulfilled the following reporting obligations (excluding those for whom such obligation does not apply): (a) Obligation to report under Article 48 of the Health Insurance Act (1922, Act No. 70). (b) Obligation to report under Article 27 of the Employees' Pension Insurance Act (1954, Act No. 115). (c) Obligation to report under Article 7 of the Employment Insurance Act (1974, Act No. 116). 3. Bidding Schedule, etc. Design Document Viewing: From October 20, 2024 (Tuesday) to November 4, 2024 (Wednesday) on the Ueda City website, Finance Department Contract and Inspection Division, and the bidding information system. (Viewing at the counter is from 9:00 AM to 5:00 PM, excluding closing days). Inquiry Form Submission: Submit to Ueda City Finance Department Contract and Inspection Division by fax by October 27, 2024 (Tuesday) (by 4:00 PM on the final day). Please confirm receipt of the inquiry upon submission. The format is specified (posted on the city website). Inquiry Responses: Will be posted on the Ueda City website by October 29, 2024 (Thursday). Bid Submission Method: Electronic Bidding (1) Documents to Submit: ① Bid Form (Please write the 3-digit lottery number). ② Construction Cost Breakdown (using the prescribed format). ③ If necessary, submit a "Notification of Bid Acceptance Limit." (2) Submission Period: From October 2, 2024 (Monday) 9:00 AM to November 5, 2024 (Thursday) 3:00 PM (within the operating hours of the electronic bidding system). (3) If submitting a paper bid form instead of electronic bidding, bring it to the Contract and Inspection Division counter by noon on the day before the bid date. The bid form must be sealed, and the bid opening date, project name, and bidder name must be written on the envelope. (4) Bids violating the Ueda City Electronic Bidding Implementation Guidelines (2010 Notice No. 137) will be invalid. 4/6 Construction Cost Breakdown Submission: (1) Bidders must submit a construction cost breakdown along with the bid form upon bidding. Bids submitted without a construction cost breakdown will be invalid. (2) For electronic bidding, attach the construction cost breakdown as an attachment when submitting the bid form. (3) The construction cost breakdown must be prepared using the prescribed format posted on the Ueda City website. (4) The construction cost in the construction cost breakdown must match the amount on the bid form. However, a bid form with the construction cost rounded down to the nearest 10,000 yen from the construction cost breakdown is valid. (5) Discounts on the construction cost in the construction cost breakdown are not permitted. (6) Based on the revision of the "Act on Promotion of Fair Bidding and Contracts for Public Works," bidders must submit a construction cost breakdown that clearly indicates material costs, labor costs, employer's contributions to statutory welfare costs, contributions to the construction worker retirement benefit system, and safety and health expenses, referring to the examples provided. Failure to do so will result in disqualification due to violation of laws. Please note. Furthermore, if the direct construction cost stated in the construction cost breakdown of the successful bidder candidate falls below a certain level (97% of the official estimated cost), a labor cost dumping investigation will be conducted, and if there are no reasonable grounds, it will be reported to the Construction G-Men. (7) For other details, please refer to "Regarding the Submission of Construction Cost Breakdown." Notification of Bid Acceptance Limit: If bidding for more projects than the number of site supervisors or technicians that can be assigned, submit a "Notification of Bid Acceptance Limit" (posted on the Ueda City website) via email by the day before the bid opening. Failure to submit the "Notification of Bid Acceptance Limit" and subsequently refusing to be a successful bidder candidate without justifiable reason may result in suspension measures. Bid Opening Date and Time and Location: November 6, 2024 (Friday) 9:00 AM, Main Building 3rd Floor, Conference Rooms 301 & 302. Submission of Calculation Discrepancy Appeal / Viewing of Calculation Breakdown: Bidders can file a calculation discrepancy appeal from 9:00 AM on the day after the bid opening. The appeal must be submitted in writing by 3:00 PM on the second day after the bid opening (excluding holidays, etc.). Public calculation breakdowns can be viewed during the period for filing calculation discrepancy appeals. 5/6 4. Bidding Matters, etc. Bidding Matters: ① If multiple bid forms are submitted for a single bid, all bids will be invalidated. ② Bids will be valid and opened even if there is only one bidder. Bid Bond: 5% of the bid amount including consumption tax and local consumption tax. Payment is exempted. (However, it will be required if the successful bidder does not conclude the contract). Contract Security Deposit: Monetary guarantee of 10% or more. (However, it is exempted for contracts less than 5 million yen if the contractor has 2 or more construction experiences of the same type and scale with the city, national government, or other local governments in the past 2 years). Advance Payment: Up to 40% of the contract amount. Interim Advance Payment: Up to 20% of the contract amount. Partial Payment: Partial payment will be made within the number of times stipulated by the Ueda City Financial Regulations (2006, Regulations No. 45). Other: 5. Priority of Design Documents, etc. If there are discrepancies between the design documents for which bids are being solicited, the priority order for bidding and estimation, unless otherwise specified in the announcement for each project, will be as follows. If there are any doubts, bidders should raise questions during the inquiry period and obtain answers from the client. - Priority Order in Case of Discrepancies: 1. Inquiry Response Letter 2. Site Explanation Matters / Condition Specifications (including Special Specifications) / Instructions 3. Viewed Design Documents 4. Quantity Calculation Sheets 5. Design Drawings 6. Successful Bidder Determination Method, etc. (1) Successful Bidder Determination Order: ① You can participate in multiple general competitive bidding for construction projects opened on the same day, but you cannot become a successful bidder candidate for more projects than the number of site supervisors (technicians) you can assign. ② If bidding for more projects than the number of assignable site supervisors (technicians), submit a "Notification of Bid Acceptance Limit." ③ The order of bid opening will be as per the "Ueda City Construction General Competitive Bidding Schedule" on the bid opening date. 6/6(2) Confirmation of bid participation qualification requirements and determination of the successful bidder will be conducted after the bidding is completed. (3) If there are two or more bidders with the same bid amount who should be the successful bidder candidate, the successful bidder candidate will be determined based on the "Method for Determining Successful Bidder in Case of Equal Bids." (4) The successful bidder candidate must bring the documents listed in item 7 below within 2 days, including the day of instruction. (5) The bid participation qualification requirements review will be conducted for bidders who bid at or below the estimated price, in order from the lowest bid price, until one person who meets the competitive bidding participation qualifications is confirmed. (6) The bid participation qualification requirements review will be conducted within 3 days, including the day of submission of review documents. (7) If the successful bidder candidate is confirmed to meet the bid participation qualification requirements, they will be determined as the successful bidder and notified by fax, etc. (including email via the electronic bidding system). 7. Bid Participation Qualification Requirements Review Documents For those who submitted bids via electronic bidding, submit by paper or via email through the electronic bidding system. ① General Competitive Bidding Participation Qualification Confirmation Form (posted on the Ueda City website). ② Documents related to assigned technicians: a. Copy of qualifications, etc. (1 copy). b. Copy of documents certifying the employment relationship of the technician (e.g., resident tax withholding notice, proof of direct and continuous employment for 3 months or more prior to the bid opening date) (1 copy). *Health insurance card and health insurance qualification confirmation are not acceptable. ③ Other documents deemed necessary by the Mayor: a. Copy of the latest valid "Construction Scale Evaluation Results Notification / Comprehensive Evaluation Score Notification" (1 copy). 8. Other: Please carefully read the "Ueda City General Competitive Bidding (Post-Qualification Review) Implementation Guidelines" and "Bidding Instructions." 9. Inquiries: Ueda City Finance Department Contract and Inspection Division, Contract Section TEL 0268-23-5257 (Direct) FAX 0268-23-5116 (Direct) (Form-1) Ueda City FY FY FY This document is provided as a reference for bidders to facilitate prompt estimation and is based on the estimation materials used by the client. It does not create any binding obligations in the contract. ... The units such as "person, h, L, %, day, time, work hours, empty m3, square meter, day/time, day/time, service day, month" are used for estimation. ... Separate specified construction machinery shall primarily be of the exhaust gas compliant type. ...