[Bidding] Conditional General Competitive Bidding will be held for the venue setup and related services contract for the 50th National High School Comprehensive Culture Festival, Calligraphy Division.

[Bidding] Conditional General Competitive Bidding will be held for the venue setup and related services contract for the 50th National High School Comprehensive Culture Festival, Calligraphy Division.
1○ Akita Prefecture Conditional General Competitive Bidding Notice. A conditional general competitive bidding will be held as follows, and public notice is hereby given pursuant to the provisions of Article 167-6 of the Local Autonomy Act Enforcement Order (1947, Cabinet Order No. 16). June 3, Reiwa 8 (2026) Kenta Suzuki, Governor of Akita Prefecture 1. Matters Subject to Bidding (1) Contract Name: Venue Setup and Related Services Contract for the 50th National High School Comprehensive Culture Festival, Calligraphy Division (2) Contract Details: Exhibition venue setup and production of panels, etc., for the Calligraphy Division competition. 2. Qualifications Required for Bidders Bidders must meet all of the following requirements. (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (1947, Cabinet Order No. 16). (2) Must not have filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (2002, Act No. 154) or for commencement of civil rehabilitation proceedings under the Civil Rehabilitation Act (1999, Act No. 225) (excluding those for whom a commencement decision has been made). (3) Must not be an organized crime group member or a person closely associated with an organized crime group as defined in Article 2 of the Akita Prefecture Anti-Organized Crime Ordinance (2011, Akita Prefecture Ordinance No. 29). (4) Must not be in arrears with prefectural taxes, and must be enrolled in social insurance and not be in arrears with social insurance premiums (excluding applicable exempt businesses). (5) Must have a head office, branch office, or business office in the Hokkaido/Tohoku region. (6) Must have a contract history of venue setup and exhibition work for events of similar scale to the advertised project within the past two years from the date of announcement. 3. Provision of Design Documents, etc. Specifications, bid form (Form 3), power of attorney (Form 4), draft contract, etc. (hereinafter referred to as "design documents, etc.") for this contract will be posted on the official Akita Prefecture website "Bi no Kuni Akita Net" from the date of announcement until June 12, Reiwa 8 (2026) (Friday). 4. Inquiries and Responses Regarding Design Documents, etc. (1) Inquiries regarding design documents, etc., must be submitted in writing (Form 5) by hand or by email to the location specified in 12 by June 8, Reiwa 8 (2026) (Monday). (2) Responses to the above inquiries will be posted on the official Akita Prefecture website "Bi no Kuni Akita Net" by June 10, Reiwa 8 (2026) (Wednesday). 2 5. Submission of Competitive Bidding Participant Qualification Confirmation Application, etc. (1) Bidders wishing to participate must submit the Competitive Bidding Participant Qualification Confirmation Application and other documents as follows. ① Documents to be Submitted: a. Competitive Bidding Participant Qualification Confirmation Application (Form 1) b. Copy of Certificate of Full Registered Matters, or copy of document proving head office, branch office, or business office in the Hokkaido/Tohoku region. c. Documents confirming a history of venue setup and exhibition work for events of similar or larger scale than the advertised project within the past two years from the date of announcement. ② Submission Period: From June 3, Reiwa 8 (2026) (Wednesday) to June 8, Reiwa 8 (2026) (Monday). Excluding prefectural holidays as defined in Article 1, Paragraph 1 of the Act on Designation of Akita Prefecture Holidays (1989, Akita Prefecture Ordinance No. 29). ③ Submission Hours: 9:00 AM to 5:00 PM ④ Submission Location: Akita Prefectural Board of Education, High School Education Division, National High School Comprehensive Culture Festival Promotion Office, Coordination and Planning Team ⑤ Number of Copies: 1 set (2) The Competitive Bidding Participant Qualification Confirmation Application, etc., will be posted on the official Akita Prefecture website "Bi no Kuni Akita Net" from the date of announcement along with this notice. (3) Failure to submit the Competitive Bidding Participant Qualification Confirmation Application, etc., by the deadline will result in disqualification from this bidding. (4) Qualification confirmation will be conducted after the bid opening, primarily for the bidder(s) who are likely to be the successful bidder (hereinafter referred to as "successful bid candidate(s)"). Confirmation for others will not be conducted. (5) If a bidder who has submitted a Competitive Bidding Participant Qualification Confirmation Application, etc., becomes unqualified before the bid opening, they must submit a bid withdrawal notification (any form). If this occurs after the bid opening, they must promptly submit a notification stating this fact. 6. Bid Security Deposit (1) Submission of Bid Security Deposit: Bidders must submit a bid security deposit of 5% or more of the desired contract amount (including consumption tax and local consumption tax). However, the bid security deposit can be substituted by providing the following collateral. ① Bank certified check ② Bank guaranteed check ③ National bonds ④ Akita Prefectural bonds ⑤ Transfer payment certificate issued by Japan Post Bank ⑥ Postal money order issued by Japan Post Bank 3 ⑦ Guarantee certificate from the operator managing the public property auction system on the internet (2) Exemption of Bid Security Deposit: The bid security deposit may be exempted in whole or in part if the bidder falls under any of the following categories. If applying for exemption, submit the Bid Security Deposit Exemption Application (Form 2) and one copy of supporting documents along with the Competitive Bidding Participant Qualification Confirmation Application, etc. After review, the decision on exemption will be notified. ① When the bidder has previously concluded a bid security insurance contract with the prefecture as the insured with an insurance company. ② When the bidder has concluded several contracts of similar type and scale with the national government or local public entities in the past two years, has fulfilled all of them faithfully, and is deemed unlikely to fail to perform the contract. 7. Contract Security Deposit (1) Submission of Contract Security Deposit: The successful bidder must provide one of the following guarantees equivalent to 10% or more of the contract amount at the time of contract signing. The bid security deposit can also be used as the contract security deposit. ① Payment of Contract Security Deposit ② Provision of securities as substitute for contract security deposit ③ Guarantee from a bank or guarantee company (2) Exemption of Contract Security Deposit: The contract security deposit may be exempted in whole or in part if any of the following apply. ① When a performance guarantee insurance contract with the prefecture as the insured has been concluded with an insurance company. ② When the bidder has concluded several contracts of similar type and scale with the national government or local public entities in the past two years, has fulfilled all of them faithfully, and is deemed unlikely to fail to perform the contract. 8. Submission of Bids, etc. (1) Submission Method: Bidders who have submitted the Competitive Bidding Participant Qualification Confirmation Application (Form 1) under Section 5 must bring and submit their bid form (Form 3), sealed in an envelope, to the bid venue at the scheduled bid opening time and must attend the bid opening. The bid opening will generally be conducted in the presence of the bidder or their agent. If an agent is submitting the bid, a power of attorney (Form 4) must be presented. (2) Scheduled Bid Opening Date and Time: June 12, Reiwa 8 (2026) (Friday) 10:00 AM (3) Bid Opening Location: Akita Regional Government Building, 6th Floor, Room 604 (4) Amount to be Stated in Bid Form: When determining the successful bidder, the bid amount will be the amount stated in the bid form (Form 3) plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must write in the bid form (Form 3) an amount equivalent to 100/110 of their estimated contract desired amount, regardless of whether they are taxable or exempt business operators for consumption tax. (5) Other: ① The number of bid execution rounds will be up to two. ② Bidding will be executed even if there is only one bidder. 9. Determination of Successful Bidder (1) Among bidders who submitted bids within the estimated price range, the bidder with the lowest bid price will be the successful bidder. If there are two or more such bidders, the order will be determined by drawing lots, and the top-ranked bidder will be the successful bidder. (2) If it is deemed significantly inappropriate and likely to disrupt fair trade to conclude a contract with the successful bidder determined in (1), they will not be determined as the successful bidder. (3) If a successful bidder is not determined under (2), the bidder with the next lowest bid price within the estimated price range (if there are two or more such bidders, the top-ranked bidder will be determined by the method in the latter part of (1). However, if the successful bidder was determined by drawing lots, it will be the next ranked bidder.) will be the successful bidder. (4) The above method will be repeated sequentially until a successful bidder is determined. (5) The successful bidder must promptly submit a document certifying that there are no arrears in Akita Prefectural taxes and social insurance premiums. 10. Invalid Bids The following bids will be considered invalid: (1) Bids submitted by individuals confirmed to be unqualified. (2) Bids submitted by individuals confirmed to no longer meet the requirements in Section 2 between the bid opening date and the successful bid determination date. (3) Bids submitted by the same person for the same tender more than once. (4) Bids submitted by an agent for two or more bidders for the same tender. (5) Bids deemed to have been made through collusion or other fraudulent acts. (6) Bids with omitted or illegible entries, or where the main bid amount has been corrected. (7) Bids submitted by an agent without a power of attorney (Form 4). (8) Bids lacking a name and seal. (9) Bids submitted by individuals who did not attend the bid opening. (10) Bids that violate any other specified conditions. 11. Other (1) No briefing sessions or on-site explanatory meetings will be held. (2) No hearings regarding bidder qualifications will be held. However, explanations may be requested if deemed necessary. (3) Submitted Competitive Bidding Participant Qualification Confirmation Applications, etc., will not be returned. Furthermore, they will not be published or used without permission. (4) The cost of preparing the Competitive Bidding Participant Qualification Confirmation Application, etc., shall be borne by the submitter. 5 (5) The contract period may be changed due to circumstances. (6) Bidders must be thoroughly familiar with the design documents, etc., and comply with the notes for bidding. (7) If the successful bidder becomes unqualified between the successful bid determination and the contract signing, the contracting authority may not conclude the contract with that bidder. (8) Matters not stipulated in this announcement shall be governed by the Local Autonomy Act, the Local Autonomy Act Enforcement Order, Akita Prefecture Financial Regulations, etc. 12. Inquiries: Postal Code 010-0951, Akita City, Yanamachi 4-chome 1-2, Akita Prefectural Board of Education, High School Education Division, National High School Comprehensive Culture Festival Promotion Office, Coordination and Planning Team, Phone: 018-860-1434, Email: kousoubun2026@pref.akita.lg.jp
Specifications for Venue Setup and Related Services Contract for the 50th National High School Comprehensive Culture Festival, Calligraphy Division 1. Scope of Work (1) Work Name: Venue Setup and Related Services Contract for the Exhibition of the 50th National High School Comprehensive Culture Festival, Calligraphy Division (2) Purpose: To ensure the smooth execution of the exhibition by concluding a service contract with a contractor possessing specialized knowledge, personnel, and safety awareness, for the purpose of systematically and accurately carrying out the following related work for the holding of the Calligraphy Division competition of the 50th National High School Comprehensive Culture Festival (hereinafter referred to as "the Festival"). (3) Event Period: July 26, Reiwa 8 (2026) (Sunday) to July 30, Reiwa 8 (2026) (Thursday) (until noon on the final day) (4) Contract Period: From the date of contract conclusion to July 31, Reiwa 8 (2026) (Friday) 2. General Provisions (1) Work Execution Conditions: a. This work is intended for venue setup (including floor protection) in the Calligraphy Division Secretariat (hereinafter referred to as "the Secretariat"), and for the production of venue maps, caption boards, etc. Even for matters not explicitly stated in these specifications, detailed matters necessary for achieving the objective shall be implemented through consultation between Akita Prefecture (hereinafter referred to as "the Prefecture") and the contractor. b. Venue setup shall be performed by staff with specialized knowledge and experience in event management. c. These specifications indicate the general scope of work. Specific details shall be determined through thorough consultation between the Prefecture and the contractor to ensure smooth execution of the work. d. The execution of the work shall comply with relevant laws and regulations. e. The work shall be carried out after thorough consultation with the Prefecture. f. The basic execution of the work shall be subject to the instructions and approval of the Prefecture. g. The collection of necessary materials and information, and research for this work are included in this scope. h. The contractor shall respond flexibly to unavoidable changes in work schedules during the contract period. (2) Documents to be Submitted: a. The contractor shall promptly submit the following documents after the contract conclusion and obtain approval, so as to have comprehensive knowledge of the work and be able to respond to the Prefecture's intentions. ① Work Schedule (any format) ② Transportation Vehicle and Personnel Allocation Plan (any format) ③ Venue Setup Specifications (any format) ④ List of Work Execution Manager, Liaison Staff, and Other Work Staff (any format) ⑤ Other documents as specified by the Prefecture as needed. b. If there are any changes to the content of the documents specified in 2 (2) a, the contractor shall promptly report them in writing to the Prefecture and obtain approval. 3. Scope of Work (1) General Venue Setup Work: a. Installation and removal of exhibition panels. b. Protection and removal of exhibition venue flooring. c. Prior contact and coordination with relevant organizations, and procurement of necessary equipment, etc. d. Planning and securing of transportation, loading, unloading, and work personnel for exhibition panels. e. Installation of exhibition hardware, chains, etc. f. Post-setup maintenance. g. Other general venue setup work. (2) Production of Venue Maps and Caption Boards 4. Specifications (1) Exhibition Panels and Exhibition Equipment (Hardware, Chains, S-hooks) Quantity and Specifications: Item Quantity/Set Specification Size, etc. Exhibition Panels 448 pieces/Wooden panel/Ash white or white (matte)/Box type, double-sided display (H2,200mm x W900mm x D80-85mm) Exhibition Equipment Set 780 sets/"Hardware (picture hooks), wires, S-hooks" set/Must be installed to withstand the weight of the exhibited works. * Reference 1: See Exhibition Equipment Diagram * Other necessary for exhibition...