Election Management Committee Secretariat: [No. 523] Saitama Prefectural Assembly Election Voting Staff Dispatch Services

Election Management Committee Secretariat: [No. 523] Saitama Prefectural Assembly Election Voting Staff Dispatch Services Update Date: October 14, 2026 Page ID: 38761 Bidding Announcement Table: Kasukabe City Public Notice No. 523 Public Notice is hereby given of the implementation of a restricted public invitation for bids (direct type) in accordance with the provisions of Article 167-6 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). Public Notice Date Reiwa 08 October 14 (Wednesday) Mayor of Kasukabe City, Kazuhiro Iwatani (1) Announcement Title Saitama Prefectural Assembly Election Voting Staff Dispatch Services (2) Place of Performance Kasukabe City Hall Meeting Room 201 Early Voting Polling Stations and 68 other polling stations (3) Overview Dispatch contract to dispatch voting staff to designated locations Early voting operations (reception, name list check, ballot issuance, record keeping) Terminal training for early voting staff Voting operations (polling station setup, reception, name list check, ballot issuance, polling station dismantling) (4) Performance Period From the contract confirmation date until May 31, Reiwa 9 (Monday) (5) Estimated Price 1,800 yen (excluding tax) 1,980 yen (including consumption tax and local consumption tax) (6) Minimum Reserve Price A variable minimum reserve price will be set. For details on the variable minimum reserve price, refer to "Goods and Services: Application of Variable Minimum Reserve Price." (7) Qualification/Grading Required for Bid Participation Must be listed in the Reiwa 7/8 Kasukabe City Goods Purchase, etc. Competitive Bidding Participant Qualification Register and registered in "Human Resource Dispatch Services" under "Other Services." Must have a license for worker dispatch business. (8) Specifications Specifications (PDF file: 289.2KB) (9) Payment Terms The contractor shall invoice the ordering party after completion of the work by multiplying the actual hours worked by all dispatched workers by the contract unit price and adding consumption tax and local consumption tax. (10) Notes on Unit Price Contracts This contract is a unit price contract based on the unit price per hour of work. The maximum order amount is 8,536,275 yen (including consumption tax and local consumption tax), and orders will be placed within this limit. Therefore, the contract may be terminated without reaching the maximum order amount. (11) Announcement Matters Please be sure to refer to the following announcement matters. Announcement Matters 1. Bidding Method The bidding will be conducted by a restricted public invitation for bids (direct type) with post-bid review. 2. Mail Bids Bid forms must be submitted by mail. 3. Documents Related to Bidding Procedures Bid Form (PDF file: 61.5KB) (Note) No breakdown sheet is required. Inner Envelope (PDF file: 31.7KB) Outer Envelope (PDF file: 54.1KB) How to Seal Bid Forms (PDF file: 165.3KB) (Note) Incomplete bid forms may result in disqualification or invalidation, so please be sure to check for any deficiencies using the "Mail Bidding Checklist" before participating in the bidding. Mail Bidding Checklist (PDF file: 86.5KB) How to Search for Vendor Numbers (PDF file: 1.1MB) 4. Type of Bid Participant Allowed Single entity. 5. Qualifications Required for Bid Participation Must be listed in the Reiwa 7/8 Kasukabe City Goods Purchase, etc. Competitive Bidding Participant Qualification Register and meet the following requirements (as of the bid announcement date). (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act. (2) Not subject to exclusion from bidding qualifications pursuant to Article 15 of the Kasukabe City Contract Regulations (City Ordinance No. 126 of 2005). (3) Not subject to bidding participation suspension measures based on the Kasukabe City Measures for Suspension of Bidding Participation in Contracts, etc. during the period from the announcement of this project to the bid opening. (4) Not a party for whom commencement of rehabilitation proceedings has been filed under the Corporate Rehabilitation Act (Act No. 154 of 2002). However, this excludes parties for whom a commencement decision has been made. (5) Not a party for whom commencement of rehabilitation proceedings has been filed under the Civil Rehabilitation Act (Act No. 225 of 2001). However, this excludes parties for whom a commencement decision has been made. 6. On-site Briefing Session No on-site briefing session will be held. 7. Bidding Schedule Table: Bidding Schedule Procedures Period/Date/Deadline Location Viewing of Design Documents, etc. Reiwa 08 October 14 (Wednesday) to Reiwa 08 November 18 (Wednesday) Kasukabe City Official Website Reception of Questionnaires Due: Reiwa 08 October 23 (Friday) Postal Code 344-8577 Kasukabe City, Chuo 7-2-1 Submit to Kasukabe City Hall, Election Management Committee Secretariat. Submission can be made by mail, email, or in person. If submitting by email, please notify by phone that you have submitted. Questionnaire (Excel file: 18.2KB) Questionnaire Submission Email Address (to Election Management Committee Secretariat) Email: senkan@city.kasukabe.lg.jp Viewing of Answers Reiwa 08 October 28 (Wednesday) to Reiwa 08 November 18 (Wednesday) Kasukabe City Official Website If questionnaires are received, answers will be posted by the deadline. Bid Submission Period Mail after October 31, Reiwa 08 (Saturday) Due: November 8, Reiwa 08 (Sunday) Mail to Kasukabe Post Office, Registered Mail (Indicate: Kasukabe City Election Management Committee Secretariat) (Note) Incomplete bid forms may result in disqualification or invalidation, so please be sure to check for any deficiencies using the "Mail Bidding Checklist" before participating in the bidding. Mail Bidding Checklist (PDF file: 86.5KB) Bid Opening Date and Time Reiwa 08 November 09 (Monday) 15:00 Kasukabe City Hall, Second Building, 3rd Floor, Meeting Room 3A (Note) If bidders wish to attend the bid opening, one person per company is allowed. Attendees must bring their business cards. Publication of Bid Results After the successful bidder is determined. Contact Office 8. Notes on Bidding (1) If there is only one bidder, the bid will be executed. (2) Submission of Bid Forms a. Submit by mail. Use a double envelope, place the bid form in the inner envelope, seal it, and write the bidder's name, project name, and bid opening date. Place the inner envelope containing the bid form in the outer envelope, write "Bid Form Enclosed" and the bid opening date on the outer envelope, and send by registered mail to a P.O. box. The date written on the bid form should be the bid submission deadline date listed in the announcement. How to Seal Bid Forms (PDF file: 165.3KB) b. Bidders cannot replace, change, or cancel bid forms that have already been submitted. (3) Amount to be Stated in Bid Form The successful bid will be determined by the amount stated in the bid form plus 10% of that amount (rounded down to the nearest yen). Therefore, bidders shall state in their bid form an amount equivalent to 100/110 of their estimated contract amount, regardless of whether they are subject to consumption tax. (4) Bid Bond Exempt. (5) Minimum Reserve Price In accordance with the Kasukabe City Service Contract Variable Minimum Reserve Price System Administrative Procedures. (6) Contract Deposit Exempt. (7) Other If two or more bidders submit the same lowest bid, the successful bidder will be determined by drawing lots. 9. Invalid Bids Bids falling under any of the following categories shall be deemed invalid. (1) Bids submitted by persons who do not meet the bidding qualifications. (2) Bids clearly deemed to be collusive. (3) Bids without the bidder's signature and seal, or bids with illegible entries. (4) Bids with corrections, deletions, or insertions in the bid amount or other entries, without the correction seal. (5) If the same person submits two or more bids for one project, or if two or more bids are submitted including those by their agent, all such bids shall be invalid. (6) In the case of mail bids, if the bid form is placed directly in the outer envelope without being placed in the inner envelope. (7) In addition to the above, the following bids shall be invalid until bid opening and disqualified thereafter: a. Bids for which the breakdown sheet is not submitted by the specified date. b. Bids where the breakdown sheet differs from the bid form. c. In mail bids, bids with errors in the project name. d. In mail bids, bids where the project name on the bid form differs from the project name written on the inner envelope containing the bid form. e. In mail bids, bids submitted to a location other than the designated submission destination. (8) Other bids that violate the bidding conditions. 10. Other (1) In addition to the matters specified in this announcement, bidding and contract procedures for this project shall be governed by the Kasukabe City Contract Regulations and the Kasukabe City Restricted Public Invitation for Bids (Direct Type) Execution Guidelines. Regulations, guidelines, and contract clauses can be downloaded from the "Common: Contract Related Regulations" page. However, for this project, the following dispatch contract will be used. Worker Dispatch Basic Contract (PDF file: 796.6KB) Individual Worker Dispatch Contract (PDF file: 122.3KB) (2) Submitted confirmation documents will not be returned. (3) Questions regarding the specifications or other announcement matters can only be asked at the time and in the manner specified in the announcement. Questions asked at other times or in other ways, or questions from those not listed in the Kasukabe City Goods Purchase, etc. Competitive Bidding Participant Qualification Register will not be answered. (4) Bidders cannot raise objections after the bid for reasons such as unclear points regarding the announcement, design documents, or the site. (5) Post-Bid Opening Procedure [On the day of bid opening] After bid opening, the highest bidder will be a candidate for the successful bidder, not the successful bidder immediately. [From the day of bid opening to the following day] The candidate for the successful bidder will be contacted by phone and requested to submit documents necessary for examination. Subsequently, based on the submitted documents, an examination will be conducted to determine if the requirements are met. If deemed to meet the requirements, they will be designated as the successful bidder. If the highest bidder is disqualified as a result of the examination, the second highest bidder will become the candidate for the successful bidder, and a similar examination process will be followed (this will be repeated until a successful bidder is determined). Once the successful bidder is determined, they will be contacted again and asked to visit the Kasukabe City Hall Election Management Committee Secretariat counter on the designated date. (6) Publication of Bid Results Generally, within two weeks from the bid opening date. For bids conducted with post-bid review, the successful bidder is not determined immediately after bid opening. Therefore, the publication date of bid results may be delayed if it takes time to determine the successful bidder. (Note) Questions regarding the content of the announcement that are not made within the specified period or method will not be answered. Contact Information for this Article Election Management Committee Secretariat Election Section Location: 7-2-1 Chuo, Kasukabe City, Postal Code 344-8577 Phone (Direct): 048-796-8405 Fax: 048-738-4940 Inquiry Form To view PDF files, you need "Adobe Reader (Acrobat Reader)". If you do not have it, please click the "Adobe Reader (Acrobat Reader)" download button on the left to download and install the software.