[Public Proposal Method] Akashi Decarbonization Management Power-Up System Operation Outsourcing (Tendered on June 19)

[Public Proposal Method] Akashi Decarbonization Management Power-Up System Operation Outsourcing (Tendered on June 19) No. 10, Environmental Creation Division, Reiwa 8 (2026) June 19 Akashi Mayor Satoko Marutani (Official seal omitted) Environment and Industry Bureau, Environment and Creation Division Notice of Implementation of Public Proposal Method Business Outsourcing Regarding the business of the Akashi City Environment and Industry Bureau, Environment and Creation Division, a public proposal method business outsourcing (hereinafter referred to as "proposal method") will be implemented. Those who wish to participate should submit the participation application form, etc., according to the following guidelines. Details 1. Subject Business (1) Business Name: Akashi Decarbonization Management Power-Up System Operation Outsourcing (2) Business Location: Throughout Akashi City (However, this does not apply if permitted by the client). (3) Business Overview: Akashi Decarbonization Management Power-Up System Operation Business (1 set) (4) Performance Period: From the day after the contract is concluded until March 31, 2027. (5) Estimated Limit Amount: 5,454,545 yen (excluding tax). 2. Proposal Method Participation Requirements (Participants must meet all of the following requirements.) (1) Must be registered in the Akashi City Bidders Qualification List (Goods and Services Department) under service business. However, those not registered who submit an Akashi City Competitive Bidding Participation Qualification Examination Application to the Akashi City Finance Department Contract Representative by July 8, 2026, and have it properly accepted, will be considered as registered. (2) Must fall under any of the following categories from ① to ④: ① Those registered with their head office in Akashi City (local contractors). ② Those with a branch, business office, etc. in Akashi City and registered to have an agent for contract conclusion at that branch, business office, etc. (quasi-local contractors). ③ Those registered with their head office in Hyogo Prefecture or Osaka Prefecture (contractors with head office in Hyogo or Osaka Prefecture). ④ Those with a branch, business office, etc. in Hyogo Prefecture or Osaka Prefecture and registered to have an agent for contract conclusion at that branch, business office, etc. (contractors with branch/office in Hyogo or Osaka Prefecture). (3) Must have experience as the prime contractor in completing coordination work related to decarbonization management or operation of events/seminars related to decarbonization management, commissioned by national or local governments or equivalent organizations (public corporations, public enterprises, etc.), or private companies, between April 1, 2016, and May 31, 2026. Coordination work refers to "work such as coordinating and following up between businesses facing decarbonization management challenges and decarbonization management support organizations". However, this may also be in the form of agreements, not limited to outsourcing. (4) Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act (Showa 22, Cabinet Order No. 16). (5) Must not fall under the provisions of Article 3 of the Akashi City Contract Regulations (Heisei 5, Rule No. 10). (6) Must not have filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Heisei 14, Act No. 154) or commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Heisei 11, Act No. 225). However, this does not apply if a decision to commence rehabilitation proceedings or a decision to approve a rehabilitation plan has been made before the application period. (7) Must not be within the Akashi City bid suspension period. If a bid suspension measure is received between the announcement date and the deadline for accepting participation application forms, etc., the participant will lose their eligibility. (8) Must have fully paid all Akashi City taxes that were due by the day before the deadline for accepting participation application forms, etc. (9) Must have fully paid national taxes (corporate tax (or income tax for individuals), consumption tax, and local consumption tax) that were due by the day before the deadline for accepting participation application forms, etc. (10) Must be able to participate in the proposal method after fully understanding the contents of the specifications, etc., and the business details. 3. Specifications Download (1) Period: Available for download from Friday, June 19, 2026. (2) Method: Please download the specification files from the Akashi City website within the above period. If you cannot download due to communication environment issues, we will copy the files at the Environment and Creation Division, Environment and Industry Bureau. Please contact us by phone (078-918-5786) in advance and bring your own recording media such as CD-R (USB memory is not allowed). 4. Questions and Answers Regarding Specifications, etc. (1) Those who wish to ask questions regarding the specifications, etc., must submit a question form (specified format) regarding the specifications, etc., to the Environment and Creation Division, Environment and Industry Bureau by FAX (078-918-5192) within the following period: From Friday, June 19, 2026 to Friday, June 26, 2026, 1:00 PM. (2) Answers to questions will be published on the Akashi City website from 1:00 PM on Tuesday, June 30, 2026. 5. Proposal Method Participation Application (1) Those who wish to participate must submit the following documents. a. Public Proposal Method Business Outsourcing Participation Application Form (1 copy / Form 4) b. Reference Quotation (1 original, 5 copies / Form 5) c. Reference Business Cost Breakdown Sheet (Cover) (6 copies / Form 6) d. Reference Business Cost Breakdown Sheet (Body) (6 copies / Optional Format) e. Project Proposal (6 copies / Refer to "Project Proposal Creation Guidelines") f. Public Interest (Policy Reflection) Evaluation Submission Form (6 copies / Refer to "Regarding Public Interest (Policy Reflection) Evaluation") g. Tax Certificate Proving No National Tax Arrears (Not a certificate of tax amount). * Issued on or after the announcement date (copy (including PDF format) is acceptable). * For individuals: Section 3-2 (No unpaid taxes for declared income tax, consumption tax, and local consumption tax). * For corporations: Section 3-3 (No unpaid taxes for corporate tax, consumption tax, and local consumption tax). (2) Submission of envelopes is not permitted in person. Please mail using a method that can prove delivery by the post office and receipt by Akashi City, such as registered mail (simplified registered mail is also acceptable). a. Use a size 2 envelope or larger that can hold unfolded A4 documents, with an address label (Form 3) affixed to the surface. Please submit all required documents in one envelope if possible. b. From 1:00 PM on Tuesday, June 30, 2026, questions and answers regarding specifications will be posted on the Akashi City website. Please be sure to check this before mailing. c. The deadline for submission is Wednesday, July 8, 2026 (must arrive by this date). 〒673-8686 Hyogo Prefecture, Akashi City, Nakazaki 1-5-1, Akashi City Hall, Environment and Industry Bureau, Environment and Creation Division, Public Proposal Method Contract Representative. d. On the day of mailing, attach a copy of the registered mail receipt to the Public Proposal Method Business Outsourcing Participation Confirmation Form (Form 2) and send it by FAX (078-918-5192) to the Akashi City Hall, Environment and Industry Bureau, Environment and Creation Division. 6. Presentation and Hearing Date and Time: (1) Date and Time: Tuesday, July 14, 2026 *The time will be communicated after the deadline for accepting participation application forms, etc. (2) Location: Akashi City Hall, Assembly Building, 2nd Floor, 4th Committee Room 7. Contract Security: Must deposit an amount equal to or greater than one-tenth of the contract amount. However, exemption may be granted in cases falling under Article 25 of the Akashi City Contract Regulations. 8. Consumption Tax Handling: Quotations should be stated at 100/110 of the desired contract amount (excluding tax). The contract will be concluded at the winning bid amount plus 10%. Fractions of less than 1 yen will be rounded down. 9. Payment Terms: Advance Payment: No Partial Payment: No Full Payment upon Completion 10. Contract Conclusion: (1) Successful Bidder: The successful bidder selected by the selection committee according to the "Akashi Decarbonization Management Power-Up System Operation Outsourcing Successful Bidder Selection Guidelines" will promptly negotiate the contract details with the city as a party to a discretionary contract. Subsequently, a quotation and business cost breakdown, etc., will be submitted. (2) Quotation: Quotations exceeding the amount stated in the reference quotation will be invalid. (3) Submission of a Sworn Statement Regarding Exclusion of Boryokudan (Organized Crime Groups): In accordance with Article 5, Paragraph 1 of the "Akashi City Ordinance on the Exclusion of Boryokudan from Contracts", the successful bidder must submit a sworn statement stating that they do not fall under the category of Boryokudan, etc., by the contract conclusion date. If such a sworn statement is not submitted by the contract conclusion deadline, the contract will not be concluded. In this case, all costs incurred for the proposal method cannot be claimed from Akashi City and will be borne by the participant. Please be aware of this. Furthermore, a bid suspension measure (3 months) will be imposed in accordance with Article 2, Item 8, Sub-item (a) of the Akashi City Bidder Suspension Standards. (4) Other: If the successful bidder no longer meets any of the requirements stipulated in "2. Proposal Method Participation Requirements" by the contract conclusion date, if the contract becomes impossible due to special reasons such as accidents, or if negotiations are not concluded, the next highest ranked applicant will be successively appointed as the new successful bidder. 11. Location for Display of Contract Terms, etc.: Akashi City Contract Regulations, Akashi City Outsourcing Contract Terms, etc., can be viewed at the Finance Department Contract Representative's office and on the Akashi City website (Bidding Corner). 12. Proposal Method Conditions: (1) The participation application form, etc., must arrive by the specified date and time. (2) Do not submit more than two sets of proposal documents for the same project. (3) The proposal method documents must be signed and sealed in the necessary places and the content must be clear. (4) The quoted amount in the reference quotation must be clear and not have been corrected. (5) The proposal method must not be recognized as having been conducted through collusion or other fraudulent practices. 13. Invalid Participation Applications: (1) Participation applications submitted by persons who do not have the necessary qualifications to participate in the proposal method. (2) Participation applications submitted by persons who obtained qualifications through false applications. (3) Participation applications that violate the conditions of the proposal method. (4) Documents for which an address label (Form 3) has not been affixed to the envelope, etc., when sending submission documents. (5) Submissions made by methods other than those instructed (e.g., in person, courier service), or mailed by methods other than registered mail (simplified registered mail is acceptable) that can prove delivery by the post office and receipt by Akashi City. (6) Applications where the content of the address label is incorrect or incomplete, making the intent unclear. (7) Envelopes containing submission documents from multiple participants. (8) Missing required submission documents. (9) Discrepancy between the reference quotation amount and the reference business cost breakdown amount (discounts and rounding are not permitted in the reference business cost breakdown). (10) Applications where the intent is unclear due to typos or omissions, or where corrections have been made without subsequent sealing. (11) Participation applications for which the applicant's signature and seal are missing on the Public Proposal Method Business Outsourcing Participation Application Form. (12) Reference quotation amounts that have been corrected. (13) Reference quotations submitted with amounts exceeding the estimated limit. 14. Cancellation, etc., of Proposal Method: If it is determined that the proposal method cannot be carried out due to urgent or unavoidable reasons, the proposal method may be suspended, canceled, or withdrawn. In such cases, costs incurred for the proposal method cannot be claimed from Akashi City. 15. Other: (1) All costs related to participation applications will be borne by the applicant. (2) All submitted participation application documents will not be returned. The content of the proposals submitted by the successful bidder will belong to Akashi City. (3) If any act of undue demand, etc., as defined in the Akashi City Ordinance on the Promotion of Legal Compliance, etc. (Heisei 22, Ordinance No. 4) is committed, measures will be taken in accordance with the Akashi City Bidder Suspension Standards. (4) Those who wish to participate in the proposal method must first confirm their contractor code, etc., on the contractor registration list posted on the Akashi City website (Bidding Corner) before applying. (5) Incomplete submission documents will be considered invalid. Therefore, those who wish to participate in this proposal method must confirm the application guide posted on the Akashi City website in advance. (6) If the proper placement of engineers, etc., is a condition and proper placement cannot be achieved, measures will be taken in accordance with the Akashi City Bidder Suspension Standards. (7) Assigned engineers, etc., cannot be changed except in special circumstances such as death or retirement. (8) For individual business owners who have their head office in Akashi City or have delegated authority to a branch, etc., in Akashi City, their residential address may be confirmed during the selection process to verify their Akashi City tax payment status. Please be aware of this. - 1 - Proposal Specifications (Akashi Decarbonization Management Power-Up System Operation Outsourcing) 1. Purpose of Business: In order to promote decarbonization initiatives towards the realization of net-zero greenhouse gas emissions by 2050, in accordance with the Act on Promotion of Global Warming Countermeasures, it is essential to accelerate efforts across the region by collaborating with various stakeholders such as businesses, financial institutions, and support organizations, not only through administrative measures. Therefore, this city has established the "Akashi Decarbonization Management Power-Up System (hereinafter referred to as "ADKP")" (Term 1) in Reiwa 7 (2025) as a support system in collaboration with supporters to promote decarbonization management for companies in the city. The contractor will act as a liaison to connect businesses that require support (Declared Businesses - Term 2) with supporters (Supporters - Term 3), or between supporters. By doing so, the ADKP will be operated stably and effectively, and the system will be revitalized by comprehensively implementing the operational tasks of the ADKP to continuously support the decarbonization management efforts of businesses in the city (Businesses - Term 4). Terms used in this document are as defined in the separate document "Terms Related to Proposal Specifications". 2. Business Location: Throughout Akashi City (However, this does not apply if permitted by the client). 3. Performance Period: From the day after the contract is concluded until March 31, 2027. 4. Business Overview: (1) Creation of Questionnaire Items: Create questionnaire items to effectively grasp the challenges and needs of declared businesses regarding decarbonization management. However, the questionnaire will be created by the client using the no-code electronic application system (LoGo Form) based on the items created by the contractor, and will be implemented by the client. (2) Establishment of Coordination System for Declared Businesses: Establish a system where supporters can collaborate to provide support, enabling coordination of supporters who can offer optimal support menus in response to the challenges and needs of declared businesses regarding decarbonization management (Term 5).