67th Japanese Language Partners Pre-dispatch Training - Local Language Training Consignment Business [Location: Saitama Prefecture, Target Languages: Thai, Lao]

Notice of Public Invitation October 7, Reiwa 8 We will conduct a general competitive bidding as follows. Susa Yuko, Deputy Director, Contract Manager, Japan Foundation Japanese Language Institute 1. Procurement Details (1) Procurement Name: 67th Japanese Language Partners Pre-dispatch Training - Local Language Training Consignment Business [Location: Saitama Prefecture, Target Languages: Thai, Lao] (2) Business Details: As per bidding documents and specifications. (3) Contract Period: From the date of contract conclusion to April 30, Reiwa 9. (4) Place of Performance: As per bidding documents and specifications. (5) Bidding Method: General competitive bidding (Comprehensive Evaluation and Winning Bid System [Additional Points]). When determining the winning bid, the amount obtained by adding the amount calculated according to the provisions of the Consumption Tax Law and Local Consumption Tax Law to the amount stated in the bid will be the winning bid price. Therefore, bidders, regardless of whether they are taxable businesses or tax-exempt businesses for consumption tax and local consumption tax, should state in their bids the amount excluding the consumption tax and local consumption tax equivalent from the estimated contract amount. 2. Qualifications for Participation in Bidding (1) Not subject to the provisions of Article 16 or Article 18 of the Financial Regulations of the Japan Foundation (JF). Article 16: The contracting officer shall not allow persons who do not have the ability to conclude the contract, and bankrupt persons who have not regained their rights, to participate in general competitive bidding and designated competitive bidding (hereinafter referred to as "competitive bidding") as stipulated in Article 23 and Article 24 of the Financial Regulations, respectively, except in special circumstances. Article 18: The contracting officer may prohibit persons falling under any of the following items from participating in competitive bidding for a period of two years after the occurrence of the fact. The same shall apply to persons who use them as agents, managers, or other employees. (1) Persons who intentionally perform rough work or manufacturing, or who commit fraudulent acts regarding the quality or quantity of goods in the performance of a contract. (2) Persons who obstruct the execution of fair competition, or who conspire to harm fair prices or gain unjust profits. (3) Persons who obstruct the conclusion of a contract by a successful bidder or the performance of a contract by a contractor. (4) Persons who obstruct the performance of duties by staff members during supervision or inspection. (5) Persons who fail to perform a contract without justifiable reason. (2) Must possess qualifications for competitive bidding (all ministries unified qualifications) for "Provision of Services, etc." in grades A, B, C, or D for Reiwa 7, 8, and 9. Submit a copy of the unified qualification examination result notification when submitting proposal documents. For unified qualifications and application procedures, refer to the website below. (Note: The Japan Foundation (JF) does not conduct qualification examination or registration procedures). * Procurement Portal Site: https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101#c4 (3) Not be subject to a bid suspension order from JF or the Ministry of Foreign Affairs during the suspension period. (4) Must not have defaulted on obligations or delayed delivery, etc., with JF in the past year and must be able to ensure proper contract performance. (5) Must be able to participate in meetings at the JF Japanese Language Institute and online meetings as required during the consignment period. (6) Must meet the following conditions: a. As a corporation, must have undertaken at least two language training projects for multiple individuals, totaling 50 hours or more, within 5 years from the announcement date. b. Must be able to secure an appropriate number of instructors to perform the work. c. Must be recognized by JF as having no deficiencies or omissions in the content of the proposal documents submitted to JF by 17:00 on December 2, Reiwa 8, as per item 5(2) below. (7) Must meet all other requirements specified in the bidding documents and specifications. 3. Delivery Method of Bidding Documents/Specifications and Acceptance of Questions (1) Delivery Method: Delivered via email with attached files to those who request it. Request via email to the contact point in item 9 below during the application period. Include company name, contact person, phone number, and email address. (2) Application Period: October 7, Reiwa 8 (Wednesday) to December 2, Reiwa 8 (Wednesday) (Deadline 17:00). (3) Questions Regarding Bidding Documents, etc.: Refer to the bidding documents. 4. Bidding Briefing Session (Optional Attendance) A bidding briefing session will be held as follows. Those who wish to participate in the bidding are encouraged to attend. (1) Date and Time: October 21, Reiwa 8 (Wednesday) 11:00-12:00 * To be held online using Microsoft Teams (tentative). (2) To request participation in the briefing session, please send an email to the contact point in item 9 below by 15:00 on October 20, Reiwa 8 (Tuesday), clearly stating your company name, contact person, and contact information. The number of participants per company is limited to two. 5. Submission of Proposal Documents (1) Bidding Method: As per bidding documents. (2) Submission of Proposal Documents: a. Method of Preparing Proposal Documents: As per bidding documents. b. Deadline: Must arrive by 17:00 on December 2, Reiwa 8 (Wednesday). c. Submission Method: Attach all submitted documents and send to the email address in item 9 below. * Use a large file transfer service if necessary depending on data size. * Documents should generally be converted to PDF format before submission. (3) Review: A document review will be conducted on the proposal documents submitted in the preceding item, technical evaluation scores will be calculated, and pass/fail will be determined. The review results will be notified by December 9, Reiwa 8 (Wednesday). 6. Bidding and Bid Opening (1) Date and Time: December 15, Reiwa 8 (Tuesday) 15:00~ (2) Place: JF Japanese Language Institute, 5th Conference Room. (3) Bid Opening: Bid opening will be conducted immediately after bidding. The results of the successful bid will be published on the JF website. (4) Other: Only those who pass the document review in item 5(3) above are eligible to participate. (5) If unable to attend the bidding and bid opening: Submission of bid documents by mail, etc. (including courier services) will be accepted. In such cases, bids must be sent via a traceable method to the contact person in item 9 below by the submission deadline, and arrival must be confirmed using a web tracking system, etc. JF is not responsible for non-arrival due to accidents during transit. Submission in person is not accepted. Submission Deadline: Must arrive by 17:00 on December 14, Reiwa 8 (Monday). 7. Method of Determining the Winning Bidder The winning bidder will be determined from among bidders who have submitted proposals that meet all minimum requirements specified in the bidding documents, within the limit of the estimated price, using the comprehensive evaluation method specified in the bidding documents. 8. Contract and Contract Conditions, etc. (1) Requirement for Contract Creation: Yes. (2) Contract Security: Exempt. (3) Other: Refer to the bidding documents. 9. Department in Charge and Contact Information 〒330-0074 5-6-36 Kitakashiwa, Urawa-ku, Saitama City, Saitama Prefecture Japan Foundation Japanese Language Institute, Teacher Training Team Contact: Takashima/Takahashi Email: nc_bid@jpf.go.jp Phone: 048-834-1181 FAX: 048-834-1170 * Weekdays 9:15-17:45, excluding Saturdays, Sundays, and holidays. * For details on question acceptance, etc., refer to the bidding documents. * When contacting via email, please be sure to include your company name, contact person, phone number, and email address. 10. Other (1) Language and Currency Used in Bidding and Contract Procedures: Japanese and Japanese currency. (2) Bid Bond: Exempt. (3) Invalid Bids: Bids submitted by persons who do not meet the qualifications for participation in bidding indicated in this announcement, and bids that violate the conditions of bidding, are invalid. (4) Those who have not submitted all proper documents by the deadline in item 5 above will lose their eligibility to be selected as a contractor for this project. (5) All costs associated with the submission of proposal documents, etc., shall be borne by the submitter. Submitted proposal documents will not be returned, regardless of acceptance or rejection. (6) In the event of unavoidable circumstances such as changes to JF's main operations or projects, this contract may be amended, including the cancellation of all or part of this contract, as appropriate. (7) For other details, refer to the bidding documents and specifications. End Regarding contracts concluded by independent administrative agencies, as stated in the "Basic Policy for Reviewing the Affairs and Operations of Independent Administrative Agencies" (Cabinet Decision on December 7, Heisei 22), efforts are being made to disclose information such as the re-employment status of individuals with a certain relationship with the independent administrative agency and the status of transactions with such agencies. In accordance with this, we will disclose information regarding relationships with this foundation on our website as follows. We ask for your understanding and cooperation in providing the necessary information and consenting to its disclosure. Please note that by responding to or applying for the announced project, or by concluding a contract, you are deemed to have consented to the provision of the necessary information and its disclosure. 1. Contracts Subject to Disclosure Contracts with corporations that fall under any of the following: (1) Corporations where former executives of this foundation have been re-employed, or where former employees of this foundation at the rank of section chief or higher have been re-employed as executives, etc. (2) Corporations where annual transactions with this foundation account for one-third or more of their total sales or business revenue. 2. Information to be Disclosed (1) Name of the corporation. (2) Business overview of the corporation. (3) Position of the said employee in the corporation. (4) Final position of the said employee at this foundation. (5) Transaction amount in the most recent fiscal year. (6) Whether the transaction amount with this foundation accounts for "less than one-third and one-half, less than one-half and two-thirds, or two-thirds or more" of the corporation's total sales or business revenue. 3. Information to be Provided (1) Information regarding employees with experience at this foundation who are employed at the time of contract conclusion (number of people, current position, and final position at this foundation). (2) Financial statements for the most recent fiscal year (including total sales or business revenue). 4. Disclosure Date Within 72 days from the day after the contract conclusion date (within 93 days for contracts concluded between April 1 and April 30). End